36C25225R0007.docx

36C25225R0007

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 578-25-1-6985-0001 36C25225R0007 10-29-2024 Ricky Bond 414-477-7575 11-29-2024 16:00

CST

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 X X 541620 $19 Million N/A X Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Project 578-24-004: IDIQ Contract for Abatement Testing and and monitoring

JB

The contractor shall furnish all labor, materials, equipment tools, and qualified supervision for monitoring and testing services for various abatement activities at the Hines VA Hospital, Hines IL NAICS Code: 541620; Size Standard: $19M Task Orders will be issued for individual projects. The contract will be issued for a 5 Year Ordering Period.

Individual Task Orders will not exceed $300,000 nor be less than $2,000. The minimum guarantee is $5,000 and the maximum contract value is $750,000. For price evaluation purposes this solicitation features a dummy seed project for Project 578-24-004. See Seed Project Statement of Work & Price Schedule.

REMINDER,Contractor must fill out VAAR 852.219-75 when submitting their offer, or will by determine non-responsive.

578-3650162-6985-854200-3223 23NRNR000

X x Klristi Kluck Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ___________________________________

b. GOVERNMENT: Contracting Officer 36C252 Kristi Kluck Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

Project 578-24-004 Asbestos Containing Materials (ACM) Testing & Monitoring IDIQ

I. TESTING AND MONITORING CONSTRUCTION SERVICES

A. Provide hazardous materials abatement Testing & Monitoring (T&M) services during construction renovation projects. IDIQ T&M Contractor shall act as VA 3rd party agent and provide oversight, inspections, as well as submittal and workplan reviews for abatement operations as provided by the General Contractor, abatement specialty sub-contractor and their T&M oversight specialist. T&M Contractor shall remain onsite during all abatement operations and perform inspections, background tests, daily sampling (as required) and testing, and final clearance reports according to each Task Order SOW.

B. All work will be for the Hines VA Hospital, Hines, Illinois. Task orders shall be based on individual projects and may be issued for a period of five (5) calendar years from date of award. Individual task orders shall not exceed a maximum value of $300,000.00 or be less than a minimum value of $2,000.00. The minimum guaranteed value of the contract shall be $5,000.00 for the contract period. The total maximum value of the contract is $750,000.00. The Contracting Officer will accomplish appointment of a COR.

C. Issuance of a Task Order shall not be affected until agreement has been reached by the T&M Contractor and the Contracting Officer. Work to be performed shall begin after issuance of the Task Order.

D. The services to be supplied shall include:

1. Cost to be based on salary rates as specified.

2. A statement that Testing & Monitoring (T&M) can be completed during the abatement sub-contractor’s intended schedule.

3. Daily reports shall be submitted to the Contracting Officer’s Representative (COR).

4. Payment shall be based on percentage of work completed for each Task Order.

5. Visits to the site, holding conferences and discussions with the Government representatives, and any other action required to obtain the necessary data.

6. Review of construction drawings, specifications, submittals, RFIs and other pertinent documents prior to work beginning.

7. Preparation deliverables during the construction (abatement) period.

8. The T&M Contractor shall employ professional personnel to perform the services required. No substitution of assigned personnel to be made without the advance written approval of the Contracting Officer.

II. DESCRIPTION OF SERVICES

A. The intent of each Task Order will be to provide standard environmental samples, inspections, testing, oversight, and monitoring services during the hazardous materials (asbestos) remediation (abatement) performed as part of each renovation construction contract. Professional Industrial Hygienist services meeting this requirement shall be provided during the asbestos remediation contractor’s scheduled abatement work. The work will take place at the Hines VA Hospital, Hines, Illinois B. T&M tasks are detailed clearly in Specification Section 02 82 11 – Traditional Asbestos Abatement, Section 2.2 -Monitoring, Inspection, and Testing and are summarized below:

1. Establish background levels prior to initiation of abatement activities.

2. Inspect the abatement contractor’s containment prior to hazardous materials abatement activities commencing.

3. Perform continuous air monitoring, inspection and testing outside the regulated area during abatement work.

4. Perform unannounced visits to spot check overall compliance by the abatement contractor to the plans and specifications.

5. Support the COR in the review and evaluation of abatement contractor submittals, reports, manifests, or RFIs.

6. Perform a final inspection and testing of a decontaminated area after the abatement work.

7. Issue a formal certificate of decontamination for the project area as well as a final report.

C. The T&M Contractor shall familiarize themselves with the contract specifications regarding this project and ensure that abatement and T&M services meet these requirements. VA will provide individual contract documents included hazardous abatement plans, specifications, submittals and RFIs pertinent to the project to the T&M Contractor as part of each Task Order request.

D. The T&M Contractor shall allocate his work effort to fit in with the General Contractor’s (GC) schedule. The GC’s schedule is the limiting factor for the work.

E. The T&M Contractor shall furnish all materials, equipment and personnel necessary to accomplish this work as defined. This work shall be performed in accordance to Federal, State and Local regulations, Occupational Safety and Health Administration (OSHA) & United States Environmental Protection Agency (EPA) requirements, and VA Guidelines.

F. Minimum Qualifications:

1. The T&M Contractor shall provide at least one (1) qualified Professional Industrial Hygienist (PIH) and the necessary support personnel to perform the requirements of each Task Order.

2. The term PIH is a government-specific term meaning an individual who has professional experience as a practicing and certified industrial hygienist. For the purposes of this contract and each subsequent Task Order, it is required that this PIH have a State of Wisconsin certification as an asbestos inspector and supervisor. This must be documented in the proposal (include copy of State Certification).

3. Laboratory testing shall be completed by an AIHA (American Industrial Hygiene Association) accredited laboratory. Bulk sampling (as required by Task Order SOW) shall be completed by a NVLAP (National Voluntary Laboratory Accreditation Program) approved laboratory.

4. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.

5. The Government will not exercise any supervision or control over T&M Contractor employees performing work under the contract. Such employees shall be accountable solely to the T&M Contractor, not the Government. The T&M Contractor, in turn shall be accountable to the Government for contractor employees.

6. The T&M Contractor shall not conduct abatement or testing and monitoring services for the General Contractor in the performance of each Task Order.

III. TASK ORDER PROCEDURE

A. As the need for T&M services covered by this contract may arise, the Government will issue to the T&M Contractor a draft Task Order Statement of Work (SOW) with all necessary documentation or project requirements under cover of a written request for a proposal to perform the required services.

B. The T&M Contractor shall promptly submit a proposal which includes a detailed cost or pricing breakdown on VA Form 10-6298 including a cover letter on contractor’s letterhead.

C. When agreement has been reached on services to be performed, fee, and time for completion, the parties shall execute a Task Order to this contract, reflecting all terms agreed upon.

D. If agreement cannot be reached, neither party will be under any obligation to the other, with respect to the services covered by the draft Task Order.

E. No work shall be performed on an individual Task Order until the Contracting Officer has signed the Task Order.

IV. CONTRACT ITEM

Task Orders under this contract may be mutually signed by the T&M Contractor and the Contracting Officer at any time within the contract period, provided that the total contract amount and the maximum contract amount for one project are not exceeded. The actual performance of the work may extend beyond the contract period.

V. STANDARD SERVICES

A. The T&M Contractor shall:

1. Review and recommend to the Government the approval or rejection of shop drawings, samples, work plans, submittals, equipment lists, and data applicable during the abatement period.

2. Report directly to the VA and shall ensure the construction contractor and the construction contractor’s subcontractors adhere to the abatement and testing requirements of the contract.

3. Furnish progress reports of the work daily (i.e. Employee/Vendor Service Report or ESR). Daily Log to include personnel onsite, work completed, inspections, samples taken. Minimum information on ESR shall include:

a. Name of Contractor.

b. Name of Field Service Employee (FSE) who performed services.

c. Contractor service ESR number/log number.

d. Date, time (starting and ending), equipment downtime, and hours on-site.

e. VA purchase order number.

f. Work completed to include location, equipment and materials used.

g. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

4. Closely coordinate work performed with the related work of the General Contractor, abatement sub-contractor, the abatement sub-contractor’s T&M specialist and Government staff personnel (Safety Department, Asbestos-Team).

5. Promptly report to the COR and Contracting Officer any ambiguities or discrepancies found in the project requirements, criteria, or documents, involving T&M Contractor work or the work of the Government.

6. Visit the project sites, hold (telephone) conferences and discussions with the Government representatives, and take such other action as may be necessary to complete the work as detailed in the SOW for each Task Order.

7. Review General Contractor’s abatement reports and final manifests to assist the VA in determining final abatement quantities.

8. Report results from testing activities to the VA according to the below Turn Around Time (TAT) standards:

a. Sample Analysis Air (asbestos): Report in 12-hours or less

b. Verbal Reports shall be provided once T&M Contractor receives results. Written report shall be completed within 7-10 days after results are received.

9. Provide a Final Report, including and incorporating VA Form 0018 “Industrial Hygiene Sampling Data” tabbed in the following format:

a. Executive Summary

b. Purpose/Problem Statement

c. Inspection results and recommendations for contractor to correct or accomplish

d. Sampling and Analytical Methods

e. Sampling Locations and Agents

f. Sampling Results by Location and Individual

g. OSHA, American Association of Government Industrial Hygienists (ACGIH), or National Institute of Occupational Safety and Health (NIOSH) Recommendations, on Exposure Levels

h. Conclusions and Recommendations

B. The Government shall:

1. Furnish a Task Order SOW specifying the specific services to be performed by the T&M Contractor.

2. Provide background information (drawings, specifications, quantities, submittals, RFIs, abatement schedule, contractor contact information [GC, abatement contractor and abatement contractor T&M specialist]) or other information as requested by the T&M Contractor.

3. Review and comment on all material delivered to the Government as part of each Task Order.

4. Obtain bids, award contracts, provide final approvals of materials and submittals, and administer and inspect the construction when required.

5. Plan to issue Task Order Notice to Proceed in conjunction with GC mobilization to not impact the General Contractor’s schedule.

VI. KEY PERSONNEL

The T&M Contractor shall employ the required professional personnel to perform the services required under this contract and each Task Order. Work shall not be sub-contracted without prior approval of the Contracting Officer. No substitution will be made without the advance written approval of the Contracting Officer and the T&M Contractor shall provide a written explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized.

VII. FEE AND PAYMENT

A. The Government shall pay the T&M Contractor for all services and materials outlined in this contract. The actual fee will be established by subsequently issued Task Orders.

B. Task Order fees are based on the Price Schedule for Services and unit costs are based on the Turn Around Times to provide deliverables.

C. No Task Order for a specific individual project shall exceed $300,000. Task Order minimum amount shall be $2,000.

D. The fee for each Task Order shall be paid based on the percentage of services completed and approved by the Government. Completion of Task Orders shall constitute final payment for all services furnished in connection with the Task Order under this contract.

E. The T&M Contractor shall furnish the Government with a release of all claims against the Government, other than such claims as the T&M Contractor may expect for each Task Order issued. In this instance the amount of each expected claim shall be clearly and accurately described by the T&M Contractor to the Contracting Officer.

STATEMENT OF WORK

Simulation Project 578-24-004 ACM Testing and Monitoring Services EHRM Training and Admin Space Support

The purpose of this contract is to provide the VA with a certified third-party ACM testing and monitoring contractor for an upcoming construction project at the Hines VA Hospital, Hines, Illinois. The Asbestos Containing Material (ACM) Testing & Monitoring contractor shall provide all labor, material, tools, management, and equipment necessary to provide asbestos containing materials abatement testing and monitoring for construction project 578-24-004, EHRM Training and Admin Space Support as defined in the below Statement of Work (SOW).

1. TESTING AND MONITORING CONSTRUCTION SERVICES. Should conform with services required in the Base IDIQ.

2. DESCRIPTION OF SERVCIES

a. The intent of this Environmental Service Contract will be to provide standard environmental samples, inspections, testing, oversight, and monitoring services during the hazardous materials (asbestos) remediation (abatement) performed as part of the EHRM Training and Admin Space Support Simulation Project. These services are abbreviated as “T&M” subsequently in this document. Professional Industrial Hygienist services meeting this requirement shall be provided during the asbestos remediation contractor’s scheduled abatement work. The Government shall notify the contractor of the need for these professional ACM testing and monitoring services at least two weeks before the abatement work is to commence. The work will take place at Hines VA Hospital, Hines, Illinois.; Building 20.

b. The T&M contractor shall familiarize themselves with the contract specifications regarding this project and ensure that abatement and testing & monitoring services meet these requirements. Pay close attention to the phasing of the demolition and construction.

c. The contractor shall furnish all materials, equipment, and personnel necessary to accomplish this work as defined in the scope of work below and in the drawings attached. This work shall be performed in accordance to Federal, State and Local regulations, Occupational Safety and Health Administration (OSHA) & United States Environmental Protection Agency (EPA) requirements, and VA Guidelines.

2. CONSTRUCTION PERIOD OF PERFORMANCE

a. The VA’s ACM T&M contractor will report directly to the VA and shall ensure the construction contractor and the construction contractor’s subcontractors adhere to the abatement and testing requirements of the contract. A construction General Contractor has been awarded a separate and corresponding construction contract which will include abatement of ACM materials as well as testing and monitoring reporting directly to the abatement contractor. The ACM T&M contractor under this contract is prohibited from being subcontracted by the General Contractor for abatement or testing and monitoring for this project.

b. After the construction contractor mobilizes and after the construction schedule is approved the construction schedule will be shared with the ACM T&M contractor for coordination and scheduling activities. The construction contract shall begin with demolition and abatement activities. The VA intends to issue NTP to the T&M contractor in conjunction with mobilization to not impact the General Contractor’s schedule. The T&M contractor shall coordinate abatement testing and monitoring activities with the General Contractor and the General Contractor’s abatement subcontractor. The construction contract is bound by the following phases/milestones:

i. Notice to Proceed is planned to be issued TBD.

ii. Pre-Construction Period (submittals) shall be complete within 60 days of NTP.

iii. VA Submittal Review Period shall be complete within 90 days of NTP.

c. Per the General Contractor’s schedule, demolition and abatement activities should be completed within two months of mobilization. Likewise, the T&M contractor’s testing and monitoring activities shall conclude by the same date. The final report shall be submitted within 30 days of the construction contractor’s completion of the project’s demolition and abatement services.

3. HAZARDOUS MATERIALS ASSOCIATED WITH THE EHRM TRAINING AND ADMIN SPACE SUPPORT SIMULATION PROJECT

Abate ACM and Lead Paint in Area, Bldg. 20

a. Before start of work, build decontamination facility per Section 02 82 11, Traditional Asbestos Abatement.

b. Abate approximately 800 square feet of ACM floor tile and mastic on the first floor of Building 20 down to a clean concrete subfloor.

c. Abate approximately 118 stone columns of lead paint.

d. Package and dispose of ACM and lead paint debris in accordance with applicable standards and regulations.

4. MINIMUM QUALIFICATIONS

a. The Testing & Monitoring contractor must provide at least one (1) qualified Professional Industrial Hygienist (PIH) and the necessary support personnel to perform the requirements of this solicitation.

b. The term PIH is a government-specific term meaning an individual who has professional experience as a practicing and certified industrial hygienist. For this contract, it is required that this PIH have a State of Wisconsin certification as an asbestos inspector and supervisor. This must be documented in the proposal (include copy of State Certification).

c. Laboratory testing shall be completed by an AIHA (American Industrial Hygiene Association) accredited laboratory. Bulk sampling shall be completed by a NVLAP (National Voluntary Laboratory Accreditation Program) approved laboratory.

d. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.

e. The Government will not exercise any supervision or control over contractor employees performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn shall be accountable to the Government for contractor employees.

f. The contractor may not conduct abatement or testing and monitoring services for the construction contractor in performance of this project.

5. TASKS, REPORTS, AND FINAL REPORT

a. Testing and Monitoring contractor tasks are detailed in Specification Section 02 82 11 – Traditional Asbestos Abatement, Section 2.2 – Monitoring, Inspection, and Testing and are summarized below:

i. Establish background levels prior to initiation of abatement activities.

ii. Perform continuous air monitoring, inspection and testing outside the regulated area during abatement work.

iii. Perform unannounced visits to spot check overall compliance by the abatement contractor to the plans and specifications.

iv. Support the COR in the review and evaluation of abatement contractor submittals, reports, or RFIs.

v. Perform a final inspection and testing of a decontaminated area after the abatement work.

vi. Issue a formal certificate of decontamination for the project area as well as a final report.

b. Results from testing activities shall be provided to the VA within the below standards:

i. Sample Analysis Air

a. Asbestos: Less than 12 hours

b. All others: Less than 48 hours

ii. Verbal reports can be provided once contractor receives results. Written report should be completed within 7 to 10 days after results are received by contractor.

c. A daily written Employee/Vendor Service Report (ESR) shall be provided to the COR upon completion of each daily visit. This written report shall be submitted weekly, at a minimum and include sampling data results, as applicable. The report shall include a detailed description of the work completed and the reason for any delay (if occurring). In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments.

i. Name of Contractor.

ii. Name of Field Service Employee (FSE) who performed services.

iii. Contractor service ESR number/log number.

iv. Date, time (starting and ending), equipment downtime, and hours on-site.

v. VA purchase order number.

vi. Work completed to include location, equipment and materials used.

vii. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

d. A final report will be required for this project. The report will follow this format:

i. Executive Summary

ii. Purpose/Problem Statement

iii. Inspection results and recommendations for contractor to correct or accomplish

iv. Sampling and Analytical Methods

v. Sampling Locations and Agents

vi. Sampling Results by Location and Individual

vii. OSHA, American Association of Government Industrial Hygienists (ACGIH), or National Institute of Occupational Safety and Health (NIOSH) Recommendations, or other reference on Exposure Levels

viii. Conclusions and Recommendations

e. The contractor will be required to complete and incorporate VA Form 0018, "Industrial Hygiene Sampling Data" into the final report. A copy of this form will be provided.

6. SCHEDULING OF WORK

a. Before commencement of work, the Testing & Monitoring contractor shall confer with the COR, the construction contractor, and the hazardous materials abatement contractor to coordinate and agree on a sequence of procedures; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for contractor employees; and the like (as applicable).

b. Contractor's delivery of service/delivery of materials and equipment shall be made with a minimum interference to Government operations and personnel. Abatement and Testing & Monitoring work will be accomplished during normal work hours (7:30 am to 4:30 pm) and during off-shift working hours. The VA estimates 70% of the work to be conducted during normal work hours and 30% of the work to be conducted during off shift working hours.

c. The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall take all precautions to ensure that no damage will result from his operations to private or public property.

d. The hazardous materials abatement contractor shall be responsible for providing all work site protective barriers and site control devices, and the testing & monitoring contractor shall inspect work site protective barriers. Any proposed traffic control methods shall be submitted to the COR for final approval. No area shall be completely closed to traffic without prior approval from the COR.

e. At the beginning of each working day, the contractors shall notify the COR, by email, of the location(s) of work to be accomplished that day.

7. HOURS OF OPERATION

a. Normal hours of operation are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays.

b. Federal and National Holidays observed by the VAMC are:

New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day M L King's Birthday President's Day Juneteenth Columbus Day Veterans Day

c. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

d. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

END OF SOW

BASE – IDIQ

PRICE SCHEDULE FOR SERVICES

Escalation per Year: _____%

1. RATES FOR FULL-DAY SURVEY (4hrs<full day<8 hrs)

2. RATES FOR HALF-DAY SURVEY (<4hrs; minimum 4hrs)

3. SAMPLE ANALYSIS AIR

4. FUNGI & BACTERIA CULTURES

5. SAMPLE ANALYSIS SOIL/WATER/MISC

6. OTHER SERVICES

NOTICE TO OFFERORS: A single award will be made to the offeror who submits the lowest responsive offer. Total evaluated price will be used to determine the lowest responsive offer, which is the sum of Simulation Task Order #01 for the BASE Ordering Period plus the sum of Task Order #01 for the First Ordering Period.

PRICE SCHEDULE FOR SERVICES

Simulation TASK ORDER # 01 Project 578-24-004, EHRM Training and Admin Space Support The VA will use the following quantities to determine each offerors price. These quantities will be the numbers for the Simulation Task Order.

Quantity Turn Around Time Unit Cost

1. RATES FOR FULL-DAY SURVEY (4hrs<full day<8 hrs)

6. OTHER SERVICES

TOTAL

BASIS FOR AWARD AND EVALUATION FACTORS

1. BASIS FOR AWARD

1.1 This is a competitive procurement using the best value tradeoff source selection process identified in FAR Part 15.101-1. For this procurement, the government will award a contract resulting from the solicitation to the responsible offerors whose offers conforming to the solicitation are evaluated as being the most advantageous to the government, price and other factors considered. A contract will only be awarded to an offeror who is deemed responsible in accordance with FAR Part 9 and whose proposal conforms to the RFP’s requirements (to include all stated terms, conditions, representations, and certifications).

1.2 the Government estimates awarding a minimum of one IDIQ award to Offeror that conform to the proposal requirements set forth in the RFP and represent the best value to the Government.

1.3 BASIS FOR AWARD (Simulation Project): The award will be based on the lowest priced proposal for the Simulation Project from the successful IDIQ contractor.

1.4 The Contracting Officer will conduct proposal compliance review for determination of basic proposal adequacy prior to providing the proposals to the board. Non-compliance with the RFP requirements may be grounds to eliminate the proposal from consideration for contract award.

1.5 Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9, Past Performance information obtained herein will be used during the Government’s responsibility determination. The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination, and obtaining additional information does not constitute discussions.

1.6 ENFORCEABILITY OF PROPOSAL: The proposal must set forth full, accurate and complete information as required by this solicitation. The Government will rely on such information in the award of a contract. By submission of the offer, the Offeror agrees that all items proposed will be utilized for the duration of the contract and any substitutions (e.g., key personnel, subcontractors, plans, etc.) shall require Contracting Officer’s approval.

1.7 The Offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated the proposal may be rejected and removed from consideration for award.

1.8 The Government reserves the right to reject any or all proposals at any time prior to award if such action is in the Government’s best interest.

2. 2. EVALUATION FACTORS

2.1 The following factors will be included in the solicitation and will be used to evaluate proposals:

2.2 All non-price factors are of equal importance and, when combined, are significantly more important than price.

3. FACTOR 1 – COMPANY EXPERIENCE

This factor will be used to assess an offeror’s experience in performing construction work in a health care environment. The government will evaluate each offeror’s company experience in providing construction services, which are similar in nature of work which could appropriately be awarded as an order under this IDIQ as defined for this requirement. The company’s relevant experience will be assessed on the basis of its breadth and depth. Offeror shall have a minimum of 1 year experience performing hazardous materials abatement Testing & Monitoring (T&M) services in a health care environment.

4. FACTOR 2 – PROJECT MANAGEMENT

The offeror will be evaluated based on the resumes for the Project Manager, Site Superintendent, Quality Control Manager, and Safety Officer. Resumes will be evaluated on the level and type of experience and education.

Evaluation of the Project Manager and Site Superintendent will include types of projects managed, types of subcontractors supervised, and the ability to coordinate multiple control tasks. Resume shall demonstrate at least 1 year experience on hazardous materials abatement Testing & Monitoring (T&M) services projects similar in nature of work which could appropriately be awarded as an order under this IDIQ as defined for this requirement.

OR

A graduate of a 4-year accredited college program in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, Environmental Health, Building Science or Project Management Professional (Project Management Professional PMP) is a credential offered by the Project Management Institute (PMI), AND a minimum of 3 years’ experience as a project manager, site superintendent and/or construction manager on projects similar in nature of work which could appropriately be awarded as an order under this IDIQ as defined for this requirement.

Quality Control Manager and Safety Officer shall have at least 4 years’ experience in a construction related environment.

OR

A graduate of a 4-year accredited college program in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, Environmental Health, Building Science or Project Management Professional (Project Management Professional (PMP) is a credential offered by the Project Management Institute (PMI)), AND a minimum of 2 years’ experience as a quality control manager and/or safety officer on projects similar in nature of work which could appropriately be awarded as an order under this IDIQ as defined for this requirement.

5. FACTOR 3 - SAFETY PLAN

The Government will evaluate the offeror’s proposed safety plan. The safety plan shall demonstrate familiarity with and adherence to OSHA standards and State OSHA safety requirements. The proposed safety plan must address the following:

(1) Work activity safety measures

(2) Emergency response measures

(3) Safety reporting plan

(4) Safety plan shall outline training requirements to ensure that the Project Superintendent has completed OSHA Construction 30-hour training and each employee has completed OSHA Construction 10-hour training.

(5) How it is to be monitored and enforced under any task order awarded.

6 FACTOR 4 – PAST PERFORMANCE

The Contracting Officer will evaluate past performance to assess the risk associated with an offeror’s likelihood of success in performing the solicitation’s requirements as indicated by an offeror’s record of past performance under other contracts. The Contracting Officer will consider references from either inside or outside the federal government, so long as the performance is recent (within the last three years) and relevant (for the same or similar work). The Contracting Officer may also consider past performance information from sources other than those provided by the offerors.

In the case of an offeror without a record of recent/relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance.

7 FACTOR 5 – PRICE

The Offeror’s price proposal for the seed project will be evaluated by the Contracting Officer, as defined below. The Offeror’s price evaluated will be the price for Abatement Testing and Monitoring Services submitted for the seed project and presented to the Contracting officer for consideration.

Price Reasonableness: Reasonableness is based on the total evaluated price compared to historical prices for similar efforts, comparison to the Independent Government Estimate (IGE), and price competition obtained by the other offerors’ proposals submitted in response to this RFP. A reasonable price represents an amount that a prudent person would pay in a competitive business environment.

8. EVALUATION

8.1 COMPETITIVE RANGE

8.1.1 The Government reserves the right to limit for purposes of efficiency pursuant to FAR 15.306(c)(2), the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated. If the Contracting Officer, decides that an Offeror’s proposal should no longer be included in the competitive range, the proposal shall be eliminated from consideration for award and written notice of the decision shall be provided to the unsuccessful Offeror in accordance with FAR 15.503.

8.2 DISCUSSIONS

8.2.1 To maximize the Government’s ability to obtain best value, based on the requirements and the evaluation factors set forth in this RFP, it may be necessary to conduct discussions. If discussions are necessary due to perceived weaknesses or other issues, which must be addressed before award, they will be conducted with only those Offerors determined to be within the competitive range. Discussions may be conducted either orally or in writing. The scope and extent of discussions are a matter of contracting officer judgment. Accordingly, Offerors are advised to submit initial proposals which are fully and clearly acceptable and without the need for additional information. Offerors may be restricted to a short turnaround (i.e., less than 48 hours) in responding to the contracting officer during any discussion period.

8.3 FINAL PROPOSAL REVISIONS

8.3.1 If discussions are conducted, final proposal revisions will be required in determining the award of a contract resulting from this RFP. Offerors may be required to respond with their final proposal revision within 24 to 48 hours. However, the Government reserves the right to award a contract without discussions or opportunity for proposal revisions, in which case, final proposal revisions will not be required.

8.4 AWARD DECISION

8.4.1 As a result of this solicitation, the Government anticipates awarding a MINIMUM of two IDIQ contracts and shall reserve the right to make additional IDIQ awards.

8.5 DEBRIEFINGS

8.5.1 Offerors excluded from the competitive range or otherwise excluded from the competition before award may submit a written request for a debriefing to the Contracting Officer in accordance with FAR 15.505.

8.5.2 After Award, unsuccessful Offerors may submit a written request for a debriefing to the Contracting Officer in accordance with FAR 15.506.

36C25225R0007

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was…