36C25225Q0673 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 10-08-2025 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 To all Offerors/Bidders

36C25225Q0673 09-29-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-14-2025 9:00 CDT See CONTINUATION Page The purpose of this Solicitation Amendment is to share vendor questions and answers, update the Statement of Work, and Price Schedule to address questions or errors raised by vendor questions that require adjustments. All SOW and price schedule changes are identified in red.

Date for submission of quotes is hereby extended to 10/14/2025 at 9:00 a.m. Central/local time.

Amendment 1 must be acknowledged in your submission and updated price schedule completed.

VENDOR QUESTIONS AND ANSWERS

· For all of the commercial kitchen hood fire systems, is it required that the employees be manufacturer certified to perform maintenance on them? Yes

· Some of the commercial kitchen hood fire system manufacturers require nozzle caps to be replaced annually per their UL Listed manual. Does this proposal need to include the annual nozzle cap replacement as a separate line item? No, line items for semi-annual fixed suppression system maintenance should incorporate the price of a single annual nozzle replacement, when required by the manufacturer, to be completed in February of each year.

· The fire system cartridges for the systems present need replaced once every 12 years, or only if low on pressure depending on the manufacturer. They are not routinely replaced every inspection / maintenance. (Item # 0007). Would the cartridges still need to be included in the price to be replaced every 6 months? No, the cartridges can be replaced as per manufactures specifications and priced into the line items for 12 year inspections accordingly.

· Are swap extinguishers allowed instead of loaners for fire extinguishers as long as they are the same type and size? Yes

· For item 0008 it lists Tag/Seal only. Is that the annual maintenance of the fire extinguisher including the tag and seal? Not just the price for the Tag/Seal? The items identified for annual maintenance should be priced to include tag/seal. The separate line item for tag/seal refers to the annual requirement that all other (not inspected during that fiscal year) extinguishers receive new tag/seal.

· During the site visit I noticed some deficiencies with several of the systems that need addressed. Any additional repair or compliance work that is needed after the first inspections would need to be quoted and is not intended to be included in the submitted pricing in this solicitation? Correct- any deficiencies noted during the first cycle of inspections that are not part of routine annual maintenance would need to be addressed by separate agreement.

· Item 4004 lists 10LB K (12 year/hydro), is that a typo that meant to say (5 year/hydro)? I assume this means a 6 Liter K-Class fire extinguisher, and they are due for hydrotests every 5 years. Yes, should read 5 year/hydro. Line Item has been corrected.

· Are all hydrotesting and 6 year prices supposed to include the annual maintenance cost also? Yes

· Can you please confirm the total number of fire extinguishers included in the contract? The Attachment A spreadsheet 2025 Inventory states there are 350 fire extinguishers, which includes spares, however the scope of work document states there are 390 under paragraph 1 of the general requirements. Total number of extinguishers is 350 including those in use and spares. Statement of Work has been corrected.

· The Price/Cost Schedule for the tag/seal line item has a different quantity each year. Shouldn’t this line item reflect the same total as the referenced quantity of fire extinguishers (350 or 390 depending on answer to above RFI)? Can you please revise the Price/Cost Schedule to reflect the correct quantity of tags and seals? Yes, all 350 extinguishers will need tags+seals each year. Tags/seals for identified extinguishers should be included in the individual line item price. All other extinguishers not specifically identified require tags+seals. Price/Cost Schedule has been corrected to identify a total of 350 for each year (individually identified for inspection + tags/seals only).

· There doesn’t appear to be a separate line item in the Price/Cost Schedule for the annual inspection of the fire extinguishers. It appears the only line item that would be logical to include this price would be the tag/seal line item. Can you confirm pricing for the annual inspection is to be part of the tag/seal line item? Otherwise will a specific line item be included for the annual inspection service? Annual inspection should be priced for all 350 extinguishers, either specifically identified as a unique line item or in the tag/seal category, which now total 350 each year.

· If there are discrepancies between the Attachment A inventory of how many 5-year/6-year/12-year maintenance services are required and the quantities in the Price/Cost Schedule for each year, which quantity should we use for pricing purposes? If there is a discrepancy in the inventory, the vendor may use some of my spare inventory to swap extinguishers that need 5/6/12 year maintenance and not perform maintenance on items if not covered under the contract.

0. And will it be acceptable to revise the quantities specified in the Price/Cost Schedule if Attachment A is determined to have the correct quantity? Yes, by contract modification in coordination with the Contracting Officer.

· What are the period of performance expectations for the base year? The Price/Cost Schedule states for base year the POP begins at contract award. Base year work needs completed in October 2025. It also states that annual inspections and maintenance is due in October every year. This is correct. With quotations due October 10, plus some time for the government to make an award decision, is there flexibility for the Base year inspections/maintenance to occur in November? The Joint Commission does provide a 30 day grace period for annual inspections, so we believe this would be acceptable but would like to confirm as that may impact base year pricing. The periods of performance are as identified in the Statement of Work, including the base year “date of award.” It is correct that Joint Commission has a +30-day allowance for annual maintenance on extinguishers. OSHA does not. Vendor should be prepared to perform base year maintenance identified as required in October in October 2025.

STATEMENT OF WORK FOR VA ILLIANA HEALTHCARE PORTABLE FIRE EXTINGUISHERS AND SUPPRESSION HOODS

General Requirements

1. Provide services and materials for annual inspections of all portable fire extinguishers and semiannual range hood fire suppression systems at Illiana Health Care System located at 1900 East Main Street, Danville, Illinois. VA Illiana has approximately 350 portable fire extinguishers. Portable fire extinguisher annual inspections shall be in accordance with National Fire Protection Association (NFPA) 10, Standards for Portable Fire Extinguishers, most current version.

2. VA Illiana currently has eight wet commercial range hood suppression systems and one dry fixed suppression system. These systems shall be inspected in accordance NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, most current edition.

3. Contractor shall provide all supervision, labor, equipment, materials, supplies, and travel to Illiana Health Care System located on the premises of 1900 East Main Street, Danville, Illinois.

4. Contractor shall ensure that all service technicians are trained and have current certifications in accordance with applicable NFPA standards and any State requirements to complete maintenance work on fixed and portable systems.

5. Contractor will provide loaner portable fire extinguishers if services required will have extinguishers off station for more than 8 hours.

6. Contractor shall furnish all materials, equipment, and tools necessary to safely and properly perform the tasks specified. Contractor’s equipment shall comply with all safety standards.

7. Government will not furnish equipment to support this service.

8. Contractor shall designate in writing a Contract Manager responsible for the overall management and coordination of the contract, contractor’s workforce and act as the central point of contact with the government.

9. Contractor shall establish a complete quality control program to ensure that all services are provided as specified in this statement of work.

Covered Equipment

1. This contract shall cover all annual testing and maintenance for all 5-year, 6-year, 12-year and tag/seal unit needs as outlined in Attachment A and the Price Schedule in October each year. All equipment to be serviced in October are Sentry or Amerex manufactured.

2. This contract shall cover all biannual testing and maintenance for a fixed suppression systems (wet and dry) and cartridge/links/seals as outlined in Attachment A and the Price Schedule (systems identified in Attachment B) in February and August each year.

3. A complete schedule of equipment is attached hereto as Attachment A. In the event that quantities or equipment changes during the life of the contract, changes to the testing and maintenance schedule shall be made only by warranted Contracting Officer and by the mutual agreement of the parties.

Place and Period of Performance

1. All services shall be performed at the Illiana VA Healthcare System in Danville, IL, except where fire extinguisher service requires offsite work. See General Requirements Section 5.

2. Illiana VA Healthcare System is located at:

1900 East Main Street Danville, IL 61832

3. Upon arrival for performance of work, the contractor shall check in with the Contracting Officers Representative (COR) or their designee. The contractor shall check out upon completion of all work.

4. Except for the initial service in October 2025, which shall be scheduled as soon as possible after award, service appointments shall be scheduled at least five (5) business days in advance and by the agreement of the Contractor and COR.

5. The Periods of Performance under this agreement are as follows:

Reports Within five (5) days of completion of work at the facility, the contractor shall furnish a report, in a form agreed upon by the COR, that provides, at a minimum, the following information:

Date of Service Service Provider(s)/Technicians List of Equipment Serviced Next Anticipated Service Date (subject to change with agreement of the COR)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

10LB ABCs (6 year) (annually in October) Contract Period: Base POP Begin: Date of Award POP End: 09-30-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

5LB ABCs (6 year) (annually in October)

POP Begin: Date of Award POP End: 09-30-2026

5LB C02 (5 year) (annually in October)

POP Begin: Date of Award POP End: 09-30-2026

15LB C02 (5 year) (annually in October)

POP Begin: Date of Award POP End: 09-30-2026

Fixed Wet Suppression Systems (semiannually in February and August)

POP Begin: Date of Award POP End: 09-30-2026

Fixed Dry Suppression System (semiannually in February and August)

POP Begin: Date of Award POP End: 09-30-2026

Fixed Suppression System Cartridges/Links/Seals (semiannually in February and August)

POP Begin: Date of Award POP End: 09-30-2026

Tag/Seal ONLY (annually in October)

POP Begin: Date of Award POP End: 09-30-2026

10LB ABCs (6 year) (annually in October) Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

5LB ABCs (6 year) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

15LB C02 (5 year) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

5LB C02 (5 year) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

10LB ABC (12 year/hydro) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

5LB ABC (12 year/hydro) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

5LB CO2 (5 year) (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

Fixed Wet Suppression Systems (semiannually in February and August)

POP Begin: 10-01-2026 POP End: 09-30-2027

Fixed Dry Suppression System (semiannually in February and August)

POP Begin: 10-01-2026 POP End: 09-30-2027

Fixed Suppression System Cartridges/Links/Seals (semiannually in February and August)

POP Begin: 10-01-2026 POP End: 09-30-2027

Tag/Seal ONLY (annually in October)

POP Begin: 10-01-2026 POP End: 09-30-2027

10LB ABCs (6 year) (annually in October) Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

10LB Ks (5 year) (annually in October)

POP Begin: 10-01-2027 POP End: 09-30-2028

10LB ABC (12 year/hydro) (annually in October)

POP Begin: 10-01-2027 POP End: 09-30-2028

Fixed Wet Suppression Systems (semiannually in February and August)

POP Begin: 10-01-2027 POP End: 09-30-2028

Fixed Dry Suppression System (semiannually in February and August)

POP Begin: 10-01-2027 POP End: 09-30-2028

Fixed Suppression System Cartridges/Links/Seals (semiannually in February and August)

POP Begin: 10-01-2027 POP End: 09-30-2028

Tag/Seal ONLY (annually in October)

POP Begin: 10-01-2027 POP End: 09-30-2028

10LB ABCs (6 year) (annually in October) Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

10LB ABC (12 year/hydro) (annually in October)

POP Begin: 10-01-2028 POP End: 09-30-2029

Fixed Wet Suppression Systems (semiannually in February and August)

POP Begin: 10-01-2028 POP End: 09-30-2029

Fixed Dry Suppression System (semiannually in February and August)

POP Begin: 10-01-2028 POP End: 09-30-2029

Fixed Suppression System Cartridges/Links/Seals (semiannually in February and August)

POP Begin: 10-01-2028 POP End: 09-30-2029

Tag/Seal ONLY (annually in October)

POP Begin: 10-01-2028 POP End: 09-30-2029

10LB ABCs (6 year) (annually in October) Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

10LB ABCs (12 year/hydro) (annually in October)

POP Begin: 10-01-2029 POP End: 09-30-2030

5LB C02 (5 year) (annually in October)

POP Begin: 10-01-2029 POP End: 09-30-2030

10LB K (5 year/hydro) (annually in October)

POP Begin: 10-01-2029 POP End: 09-30-2030

Fixed Wet Suppression Systems (semiannually in February and August)

POP Begin: 10-01-2029 POP End: 09-30-2030

Fixed Dry Suppression System (semiannually in February and August)

POP Begin: 10-01-2029 POP End: 09-30-2030

Fixed Suppression System Cartridges/Links/Seals (semiannually in February and August)

POP Begin: 10-01-2029 POP End: 09-30-2030

Tag/Seal ONLY (annually in October)

POP Begin: 10-01-2029 POP End: 09-30-2030