36C25225Q0318.docx
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- Solicitation number
- 36C25225Q0318
About this file
This is a Combined Synopsis/Solicitation Notice (Request for Quote) issued by the Department of Veterans Affairs Great Lakes Acquisition Center for a one-time purchase of an Orion Auto-Traverse Rotary Chair system for the Captain James A. Lovell Federal Healthcare Center. The solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 334510, with a small business size standard of 1,250 employees.
The procurement includes six line items: a VisualEyes 525b T USB Orion AT Desk RF Chair, an Orion Autotraverse Chair 110v Iso System (with off-axis rotational chair, enclosure, goggles, software, and accessories), a Chair Printer Kit with HP OfficeJet 200 Printer, OtoAccess Database, Rotary Chair Installation, and on-site Interacoustics Audiology Training (1.5-2 days). The system will be delivered and installed in the Audiology space of the ENT Clinic, with a delivery timeline of 90-120 days from purchase order receipt. Quotations are due by 3:00 PM Central Time on March 20, 2025, and will be evaluated based on price, technical merit, veterans' involvement, and speed of delivery.
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Combined Synopsis/Solicitation Notice
| SUBJECT* |
| Orion Auto-Traverse Rotary Chair 36C252-25-AP-1850 |
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE*
53214-1476
SOLICITATION NUMBER*
36C25225Q0318
RESPONSE DATE/TIME/ZONE
03-20-2025 3pm CENTRAL TIME, CHICAGO, USA
ARCHIVE
15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
NAICS CODE*
334510
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
GLAC (69D)
115 South 84th Street, Suite 101 Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Rebecca Picchi rebecca.picchi@va.gov
DESCRIPTION
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3.
This solicitation is set-aside for Service Disabled Veteran Owned Small Business.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1250 Employees.
The FSC/PSC is 6640 Laboratory Equipment and Supplies.
The Great Lakes Acquisition Center, on behalf of the Captain James A. Lovell FHCC, 3001 Green Bay Rd, North Chicago, IL 60064-3048 is seeking to purchase a one-time buy for brand name Orion Auto-Traverse Rotary Chair.
All interested companies shall provide quotations for the following “BRAND NAME” items. Please note additional submission instruction found on page 10 of this combined synopsis / solicitation.
Quoters must provide an authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.
Supplies/Services Table:
| Item |
| Description |
| Qty |
| 0001 |
| VisualEyes 525b T VisualEyes 525b T US USB Orion |
AT Desk US RF Chair
| 0002 |
| Orion Autotraverse Orion Autotraverse Chair 110v Iso |
System Includes off-axis rotational chair, enclosure, goggles, software and assessories.
| 0003 |
| Chair Printer Kit w/ Cart HP OfficeJet 200 Printer Chair |
kit
| 0004 |
| OtoAccess Database |
| 1 |
| 0005 |
| Rotary Chair Installation |
| 1 |
| 0006 |
| Interacoustics Audiology Training |
Training to be done by Interacoustics trainer on-site at James A. Lovell Federal Healthcare Center. Training length to be 1 1/2 to 2 days.
Place of Delivery Captain James A. Lovell FHCC 3001 Green Bay Rd North Chicago, IL 60064-3048
Statement of Work
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
Scope
| 1 |
| Scope of Work (covers the general scope of work the contractor will be performing): |
| The vendor/contractor is to deliver, install and configure the stand alone Interacoustics Orion Rotary Chair system ensuring it is functioning properly and staff are able to understand how to utilize it and obtain results. |
Objectives
| 1 |
| Provide a concise overview of the project & how the results or end products will be used: |
| Deliver, install, configure the Interacoustics Orion Chair system in the Audiology space in the ENT Clinic, Building 133EF, Rm. 2E322. Provide on-site training of the new equipment. End state is that the equipment will be fully operational and able to be utilized to evaluate patients for inner ear pathology using rotational acceleration. |
| 2 |
| Include goals and objectives: |
| Install equipment in designated location. |
Configure the system properly Ensure the system is functioning properly prior to departure and remove all shipping materials.
Provide end users with a 1 day to 1.5-day in-service at North Chicago led by the manufacturer Interacoustics.
Deliverables or Delivery Schedule
| 1 |
| Responsibilities (identify the contractor’s responsibilities): |
| Ensure all items are installed correctly, work properly, are calibrated accordingly and training to staff is completed thoroughly and timely. |
| 2 |
| Specialized expertise (i.e., identify any specialized expertise, training & documentation, as needed): |
| Specialized experience for the training with be provided by Interacoustics personnel. |
| 3 |
| Describe the delivery schedule in calendar days from date of award: |
| Within 90 days of receipt of the purchase order and by no later than 120 days. |
Government-furnished Equipment (GFE) and Government-furnished Information (GFI)
| 1 |
| Identify any GFE and GFI: |
| none |
Place of Performance
| 1 |
| Specify where the work is to be performed (i.e. government site or the contractor’s site): |
| Audiology space in the ENT Clinic, Building 133EF, Rm. 2E322, |
Period of Performance
| Specify the performance period (i.e. hours, days, weeks, months, etc.): |
| The Interacoustics Orion Rotary Chair system is to be delivered within 90 days of receipt of the purchase order and by no later than 120, unless otherwise informed by the Clinical SME and/or Department Head Audiology/Speech Pathology and contracting officer. |
Installation and in service will be performed during normal business hours: Monday through Friday, 7:30AM-4PM.
Clauses and Provision
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1 FAR 52.204-7, “System for Award Management” (OCT 2018) FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020) FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018) FAR 52.217-5, “Evaluation of Options” (JUL 1990) FAR 52.233-2, “Service of Protest” (SEPT 2006) End of Addendum to 52.212-1 FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021) Refer to Attachment 2, ADDENDUM to 52.212-2 FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021) FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020) FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020) FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011) FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018) FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020) FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000) FAR 52.224-1, “Privacy Act Notification” (APR 1984) FAR 52.224-2, “Privacy Act” (APR 1984) FAR 52.227-14, “Rights in Data-General” (MAY 2014) FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (NOV 2021) (DEVIATION AUG 2020) VAAR 852.211-72, “Technical Industry Standards” (NOV 2018) VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020) VAAR 852.203-70, “Commercial Advertising” VAAR 852.211-70, “Equipment Operations and Maintenance Manuals” VAAR 852.219-73, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside” VAAR 852.232-72, “Electronic Submission of Payment Requests” VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution” VAAR 852.233-71, “Alternate Protest Procedure” VAAR 852.246-71, “Rejected Goods” VAAR 852.270-1, “Representatives of Contracting Officers” VAAR 852.212-71, “Gray Market Items” (APR 2020) VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018) (DEVIATION) VAAR 852.219-75, “Subcontracting Commitments Monitoring and Compliance” (JUL 2018) (DEVIATION) VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (SEP 2021) (DEVIATION) VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020) VAAR 852.247-71, “Delivery Location” (OCT 2018) VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018) End of Addendum to 52.212-4 FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services” (MAY 2022)
Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.
All quoters shall submit the following:
1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services
2. Expected number of days ARO for items, installation, and training.
3. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.
4. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products
5. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
All quotes shall be sent by Email to the GLAC, Contract Specialist Rebecca Picchi at Rebecca.picchi@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Price Technical Veterans’ Involvement Speed of Delivery
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 3:00 p.m. Central Standard Time on March 20, 2025. Responses should be sent to the contract specialist Rebecca Picchi at Rebecca.picchi@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact Rebecca Picchi Contract Specialist Network Contracting Office 12 Rebecca.picchi@va.gov
See attached document: S02 - Attachment 1 Tailored FAR 52.212-1 Instructions to Offerors.
See attached document: S02 - Attachment 2 Tailored 52.212-2.
See attached document: S02 - Attachment 3 VAAR 852 219 76.
See attached document: S02 - Attachment 4 JOFOC Brand redacted_Redacted.
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| Combined Synopsis/Solicitation Notice |
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Combined Synopsis/Solicitation Notice
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