RFQ - 36C25225Q0176.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25225Q0176 01-07-2025

Sands, Scott Scott.Sands2@va.gov 01-27-2025

12:00 CST

36C252 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

562211

$47 Million

X

36C556

Department of Veterans Affairs Captain James A Lovell FHCC

3001 Green Bay Road North Chicago IL 60064-3048

36C252

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

RFQ for sharps and chemotherapy waste collection and disposal services at the Captain James A Lovell FHCC in North Chicago, IL in accordance with the Performance Work Statement (PWS).

This requirement is for a 5-year Ordering Period IDIQ with five one-year Priced Periods.

Task orders shall be issued for each Priced Period.

Five-year Ordering Period shall be from 02/01/2025 through 01/31/2030.

The DOL Wage Determinations for Lake County, IL apply to any award made from this solicitation.

https://sam.gov/wage-determination/2015-4935/25 This requirement is being procured as a 100% Service Disabled Veteran-Owned Small Business set-aside. Only SDVOSBs verified Within the Small Business Administration’s VetCert database at the time of quote submissions will be considered for award. Firms not verified within the Small Business Administration’s VetCert database will be rendered technically unacceptable outright and shall not be eligible for award. https://veterans.certify.sba.gov/

X X

X One

Scott Sands Contracting Officer

RFQ 36C25225Q0176

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO: DATE:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT: SCOTT SANDS, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

SCOTT.SANDS2@VA.GOV

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) contract. (Note: The terms “offeror” and

“quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): 100% SDVOSB Set-Aside

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY JANUARY 14TH, 2024 AT 11:00 AM LOCAL TIME.

ALL INTERESTED PARTIES TO MEET COR MICHAEL THARPE AT NORTH CHICAGO FHCC,

BUILDING 1 – MAIN LOBBY. RSVP TO CONTRACTING OFFICER SCOTT SANDS AT

SCOTT.SANDS2@VA.GOV BY MONDAY JANUARY 13TH AT NOON LOCAL TIME.

B. RFQ QUESTIONS:

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer scott.sands2@va.gov no later than TUESDAY JANUARY 21ST, AT NOON LOCAL TIME.

Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e- Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e- Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies.

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 PRICE/COST SCHEDULE

The minimum guarantee for this IDIQ is $1,000.00 and the ceiling is $750,000.00 for the entire duration of the contract. The Government will only pay for actual services rendered.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

ESTIMATED

ANNUAL

QUANTITY UNIT UNIT PRICE

ESTIMATED

ANNUAL

AMOUNT

12,000.00 LB __________________ __________________

Reusable sharps containers (4-Gallon) for medical sharps waste in accordance with the Performance Work Statement (PWS).

Contract Period: Priced Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage Weekly Pickup

4,000.00 LB __________________ __________________

Reusable chemotherapy waste containers (8-Gallon) in accordance with the

Performance Work Statement (PWS).

Contract Period: Priced Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

1.00 EA __________________ __________________

Pre-established pricing for Unscheduled pickup of reusable medical sharps waste containers and chemotherapy waste containers. This item shall include only the Unscheduled pickup service fee. All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

Contract Period: Priced Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

On Call

5.00 EA __________________ __________________

Sharp’s container - wall mount brackets

Contract Period: Priced Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and

Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Install fee – Sharp’s container - wall mounts brackets

Contract Period: Priced Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

TOTAL FOR PRICED PERIOD 1 __________________

accordance with the Performance Work Statement (PWS).

Contract Period: Priced Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Performance Work Statement (PWS).

Contract Period: Priced Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste waste containers and chemotherapy waste containers. This item shall include only the Unscheduled pickup service fee. All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

Contract Period: Priced Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

TOTAL FOR PRICED PERIOD 2 __________________

accordance with the Performance Work Statement (PWS).

Contract Period: Priced Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Performance Work Statement (PWS).

Contract Period: Priced Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste waste containers and chemotherapy waste containers. This item shall include only the Unscheduled pickup service fee. All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

Contract Period: Priced Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

TOTAL FOR PRICED PERIOD 3 __________________

accordance with the Performance Work Statement (PWS).

Contract Period: Priced Period 4 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Performance Work Statement (PWS).

Contract Period: Priced Period 4 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste waste containers and chemotherapy waste containers. This item shall include only the Unscheduled pickup service fee. All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

Contract Period: Priced Period 4 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 4 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 4 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

TOTAL FOR PRICED PERIOD 4 __________________

accordance with the Performance Work Statement (PWS).

Contract Period: Priced Period 5 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Performance Work Statement (PWS).

Contract Period: Priced Period 5 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste waste containers and chemotherapy waste containers. This item shall include only the Unscheduled pickup service fee. All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

Contract Period: Priced Period 5 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 5 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Contract Period: Priced Period 5 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

TOTAL FOR PRICED PERIOD 5 __________________

ESTIMATED

GRAND TOTAL

B.3 PERFORMANCE WORK STATEMENT (PWS)

Reusable Sharps Containers/Chemotherapy Waste Disposal Service

1. DESCRIPTION OF SERVICES. Contractor shall furnish all permits, services, materials, labor, supervision, management, management support, transportation, supplies and equipment required to provide a reusable medical sharps container management program at Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, Illinois. The program must be performed in accordance with all Federal, State, and Local laws and regulations. The program is intended to accomplish waste minimization requirements for the medical center as well as improve the safety of staff, patients, and visitors. The proposed sharps containers shall be reusable as opposed to the disposable containers.

2. REQUIREMENTS. The reusable sharps container program shall include the removal and disposal of existing sharps containers systems (current container sizes are S22 four-gallon containers and S32 eight-gallon containers); Installation, removal, relocation of reusable sharps containers (including lockable mounting brackets, stationary stands, mobile carts, and bulk storage/transport carts); in-service training to key staff on use and handling of containers and proper segregation of medical sharps waste from other medical waste; monitoring reusable sharps containers at each point of use to provide timely collection of full containers and replacement with clean/sanitized containers; transportation and disposal of medical sharps waste in accordance with Federal, State and Local laws and regulations.

This program shall also include chemotherapy waste containers (eight-gallon) as well as sharps containers (four-gallon). Chemotherapy containers are designated by the color yellow. The yellow chemotherapy containers are only used in the Infusion Center in Bldg. 133 and are picked up weekly or on an "on-call" basis. The medical sharps containers come in a variety of colors other than yellow, black, or blue. The FHCC prefer sharps containers to be neutral in color so as to match the interior design of modern patient rooms.

3. FHCC RESPONSIBILITIES. FHCC staff is responsible for changing-out the reusable sharps containers at each point of use. The filled sharps and chemotherapy containers will be collected, transferred to the designated storage area, and swapped for clean containers – all completed by FHCC staff. The filled containers, collected by FHCC staff, will be moved to a designated storage area where the containers will be stored until the next service date; the Contractor will collect used containers for disposal and swap used containers, on a 1-for-1 basis, with clean containers. The filled containers and clean containers will have designated storage areas.

4. CONTRACTOR RESPONSIBILITIES. Contractor is responsible for ordering, delivering, handling, mounting, transporting, and disposing of medical sharps and chemotherapy waste filled containers – in accordance with the service schedule. Contractor is also responsible for the replacement of reusable sharps containers at key supply points within the medical center. All collected (filled) containers will be swapped for clean containers (of the same size) via a 1-for-1 swap. There should be a minimum of 75 clean sharp’s containers and 25 clean chemotherapy waste containers in the designated area, at all times, for the FHCC staff’s use. The weight of each container’s contents shall be referenced on each invoice and certificate of destruction manifest.

A. The Contractor is responsible for delivering clean reusable sharps containers to a designated receiving location and exchanging them for used/full reusable sharps containers that have been collected from point of use by FHCC’s staff. The chemotherapy containers shall also be swapped (used/full containers for new/clean containers) weekly or on an on-call basis. Contractor will incur transportation, manifesting and disposal costs. Costs shall be based on weight in LBs, meaning poundage of container and contents minus container weight, unlimited change-out, for one fixed price per pound of waste, billed on a monthly cycle.

B. Contractor shall supply all sharps containers, chemotherapy containers, mounting brackets, stationary stands, single and double mobile carts, and bulk transport carts needed to provide a reusable sharps container and chemotherapy waste container management program. There are an estimated 230 sharps containers and 35 chemotherapy waste containers located throughout the FHCC North Chicago campus.

The system must meet all Federal, State, Local, OSHA and DOT standards for collection, storage, transport, and disposal of medical sharps waste and chemotherapy waste. All mobile carts and bulk transport carts must have wheels, be clean, and in good repair at all times. Minimum requirements for the reusable sharp’s containers are as follows:

1. Reusable

2. Puncture proof

3. Must arrive at the medical center fully assembled

4. Leak proof in all orientations

5. One hand/one step disposal mechanism

6. Overfill protection design feature built into container (i.e. container must close-off automatically once fill point has been reached)

7. Secure/Tamper-proof to include a permanent locking design feature

8. Sight/View port that shows when the container is full

9. Large access opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas such as lab and operating rooms

10. Available in various sizes dependent on need

11. Must have a barcode tracking feature on each container for safety and accountability

12. Must meet U.S. Department of Transportation regulations

13. Must be certified to United Nations PG2 specifications for transport of dangerous goods

14. Must be labeled in accordance with Federal, State, Local regulations

C. New Contractor shall remove existing sharps containers (if required) including wall brackets, cabinets, and carts and install reusable sharps containers (including lockable mounting brackets, stationary stands, single and double mobile carts, and bulk storage/transport carts). Wherever feasible, the Contractor will mount their wall brackets in the same location as the existing wall bracket being removed. All sharps container brackets that are wall mounted must be mounted in accordance with OSHA and NIOSH and meet industry standard ergonomics.

D. Contractor shall provide service, to include buildings on campus external to the main facility, weekly or as required by the Contracting Officer’s Representative (COR). FHCC will be charged for the container’s contents weight in Lbs. All associated service costs shall be built into the individual line items cost per LB – see price schedule. Medical sharps waste stored in external transporters must be transported off-site by the Contractor for disposal within the time limitations specified for the State of Illinois.

Contractor shall ensure that all medical sharps waste collected for disposal from FHCC North Chicago is secured at all times to ensure accountability and prevent unauthorized access.

E. Contractor shall provide a detailed manifest/certificate of destruction for all medical sharp’s container waste transported from FHCC North Chicago. All medical sharps waste collected from FHCC North Chicago for shipment will be identified on a manifest. A copy of the manifest/certificate of destruction must be made available electronically. The medical sharps waste must be disposed of in accordance with Federal, State, and Local laws and regulations in an EPA-approved facility. The Contractor shall provide the completed and signed original manifest/certificate of destruction documenting the destruction and final disposal of the medical sharps waste to the COR within 30 days of the medical sharps waste reaching its final destination. Manifests may be sent electronically to the COR or attached to the monthly invoice.

F. Contractor shall provide in-service training to FHCC North Chicago staff on the use, handling. and care of the reusable sharp’s containers and proper segregation of medical sharps waste from other medical waste, at no additional cost to the Government. Training shall be documented and shall be provided whenever required by the COR during initial installation to ensure that training is available to all employees. Contractor shall provide in-service training videos for staff not available at the time of training at no additional cost to the Government.

G. Contractor shall track the number of times sharp container is reused using a barcode system.

Contractor shall remove from service any container that reaches the maximum usage limitations.

H. Contractor shall provide a documented back-up plan in the event circumstances disrupt the ability to provide pick-up service. Service shall be provided within 48 hours of a failure to meet scheduled pick-up time. On-call pickups shall be provided within 48 hours of request by COR.

I. Contractor shall track the type, size, weight, date, and location of containers being serviced.

Documentation of the number of containers changed-out/serviced, weights, and their sizes shall be provided upon request to FHCC North Chicago to support tracking waste generation quantities.

J. The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all costs associated with fulfilling this contingency plan at no additional cost to the Government. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor’s inability to perform in accordance with these requirements. The Contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available onsite within 48hours after notification when problems arise with contactor’s work or in the event that emergencies arise at this facility, which pertains to the Contractor’s responsibilities or duties. The project manager shall, in the absence of the Contractor, act for the Contractor as the Contractor’s representative.

K. Contractor vehicles used to transport medical sharps waste must be equipped with emergency spill kits for infectious waste. Vehicle drivers must be trained in emergency spill response procedures for infectious waste.

L. The Contractor shall provide a copy of the manifest/certificate of destruction or other equivalent Department of Transportation (DOT) shipping papers to the COR upon shipment of medical sharps waste containers which includes the following information:

1. Regulated Medical Waste Transporter number

2. Regulated Medical Waste Handling Permit number

3. U.S. DOT number

4. Transporter’s company name, mailing address, telephone number and emergency contact phone number

5. Quantity and weight of medical sharps waste being shipped

6. Illinois exemption numbers as appropriate

7. Name and location of the medical waste processing facility, method of destruction, and the name and location of the final destination facility for the medical waste

M. In accomplishing any work under this Contract, the Contractor is totally responsible for his/her full compliance with any, and all applicable, Federal, State, and Local Government policies, regulations, procedures, specifications, and similar industry standards or common commercial practices that apply to work/services of this nature. In addition, the Contractor must obtain and keep current all licenses, permits, and similar industry standards or common commercial practices that may be required by Local, State and Federal agencies to accomplish the work.

5. GENERAL REQUIREMENTS. Contractor furnished equipment, materials and information:

Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and dispose of medical sharps waste generated at FHCC North Chicago. Contractor is responsible for maintaining liability insurance for the duration of the contract.

6. ROUTES/SCHEDULES SUBMITTALS. The Contractor will be provided with initial walkthroughs and/or maps of the designated storage areas that house the clean/used containers during a post award orientation. Parking locations and collection routes will also be provided during the post award orientation. All other miscellaneous collection/service details will be provided at the post award orientation.

7. UNSCHEDULED EMERGENCY COLLECTIONS. The COR may require the Contractor to make unscheduled emergency collections. The Contractor shall respond within 48 hours of notification. The cost for this collection will be associated with the unscheduled pickup CLIN in accordance with the pricing as indicated in the Price Schedule.

8. INCLEMENT WEATHER SCHEDULE. The Contractor shall provide services during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

9. RECONSTITUTION. All sharps containers shall be completely removed in accordance with the conformance standards. Areas damaged by Contractor vehicles shall be repaired to meet the appearance of the surrounding area at no additional cost to the government.

10. CONTRACTOR FURNISHED ITEMS. The Contractor shall provide the following material to properly handle the waste to be disposed of:

A. Containers. All containers will be Contractor-provided, government-approved, and clearly marked with universal biohazard symbols.

11. CONFORMANCE STANDARDS. Contract service shall ensure that all work is performed in accordance with Joint Commission, DNR, EPA, DOT, OSHA, and governing Federal, State, and Local regulations and guidelines. In addition, performance shall be in accordance with industry standards and common commercial practices. Prior to the start of contract performance, the Contractor shall submit all copies of the Contractor's State, Local, and Federal permits and licenses.

12. DOCUMENTATION/REPORTS REQUIREMENTS. Contractor shall provide documentation reports, which shall contain detailed information as required by the Conformance Standards. Failure to provide will be an indication of the Contractor's non-performance of the Contract requirements.

A. Pick-up certification. The Contractor shall, prior to departing the FHCC, certify the numbers of containers picked up during each visit. A signature shall be obtained from the COR or authorized designee for proof of pickup. Failure to obtain signature could result in a delay in payment. A copy of the above documentation shall be provided to the COR or his/her designee prior to departing from the site.

The above certification can be included as part of the Transportation Manifest.

B. Transportation Manifests. Contractor shall provide copies of manifests covering transport of the waste from its pick-up at the FHCC to its final destruction. Manifests shall show pick-up time and date, arrival time and date at the disposal site, weights, and other certifications as required by the EPA and the State of Illinois. One copy of the manifest shall be provided to the COR or his/her designee. Manifests will be provided electronically within the acceptable time frames required by the Industry and Conformance Standards.

C. Certificates of Destruction. Copies of electronic Certificates of Disposition/Destruction certifying the proper disposal of waste shall be provided to the COR or his/her designee within thirty (30) days upon completion of each service performed or as agreed upon with the COR, and may be attached to the monthly invoice request for payment.

13. IDENTIFICATION, SMOKING, AND VA REGULATIONS. The Contractor’s employees shall call a housekeeper for entrance into the biohazard room. The Contractor’s employees shall wear visible, company issued, identification at all times while on the FHCC premises. Smoking is prohibited inside any portion of any FHCC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of FHCC regulations may result in citation answerable in the United States (Federal) District Court, not a local, state, or municipal court.

14. QUALITY ASSURANCE. The Contractor shall be subject to on-site visits by the FHCC Infection Control Nurse as well as the Contracting Officer (CO) and COR. The Contractor shall permit inspection of his/her disposal facilities and operations used in the processing of infectious/contaminated waste by representatives of the FHCC. Said inspections shall be conducted during normal working hours upon telephone notification to the Contractor by the CO or COR. The Contractor shall allow the observation of the waste disposal process and waste weighing and recording process at any time during normal working hours.

Quality Control Plan/Program: The Contractor shall have a Quality Control Plan/Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to the following:

A. An inspection system covering the services listed herein. It must specify areas of work to be inspected on a scheduled basis.

B. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

C. A record of all inspections conducted by the Contractor and any corrective action taken. The documented Quality Control Program and records of inspections shall be made available to the Government upon request.

D. In addition, the Contractor shall be responsible for verifying, acknowledging, and providing evidence that all service providers have the following: OSHA 40-hour training, Hepatitis shots, Tuberculosis testing, Blood borne Pathogen training, and Department of Transportation training prior to conducting work in the facility. Contractor will be required to comply with station smoking policy.

E. The Contractor shall adhere to all Federal, State, and Local laws and regulations for proper management, transportation, and disposal of Regulated Medical Sharps Waste.

F. Untreated medical waste cannot be disposed of into any landfill. Untreated Potentially Infectious Medical Waste (PIMW) is banned from all landfills in Illinois. Once PIMW has been properly treated to eliminate its infectious potential, it is no longer PIMW (except in the case of sharps) and may be disposed of into any landfill permitted by the Illinois EPA to accept municipal waste. For sharps, both the infectious nature must be eliminated, and the sharps must be rendered unrecognizable.

G. Contractor shall provide suitable documentation substantiating collection and destruction of sharps to the FHCC COR in accordance with timelines established in the PWS.

15. SUBCONTRACTOR QUALIFICATIONS. The Contractor must identify any proposed subcontractors and identify services to be performed by the subcontractors. The Contractor must submit evidence that subcontractor is qualified and legally able to provide services. No subcontracting shall be permitted without prior approval of the Contracting Officer.

16. LAWS AND REGULATIONS. The Contractor shall comply with all applicable OSHA, EPA, 49 CFR (DOT), including but not limited to HM-18 and all other federal, state, and local laws and regulations.

17. PROOF OF EPA IDENTIFICATION. The Contractor shall provide proof (copy of certificate) of US EPA identification number(s) for each business entity operated by the Contractor/Subcontractor that will provide service.

18. PROOF OF EPA WASTE HAULER REGISTRATION. The Contractor shall provide proof (copy of certificate) of registration with the State EPA as a hazardous waste hauler for each business entity operated by the Contractor that will provide reusable sharps transportation services.

19. PROOF OF "REQUEST FOR CERTIFICATION OF DESTRUCTION". The Contractor shall provide proof requesting "Certification of Destruction/Recycling" from Ultimate Treatment, Storage, Disposal Facility (TSDF) Disposal Site, and shall submit the certificates when billing the facility for services.

20. PROOF OF BUSINESS LICENSES. The Contractor is responsible for acquisition of all applicable business licenses and permits required by law. The Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

21. CITATIONS AND VIOLATIONS. The Contractor is responsible for all fees/fines associated with citations or violations.

22. SPECIAL CONTRACT REQUIREMENTS.

A. Financial Loss. Contractor shall be responsible for indemnification from financial loss resulting from the services provided, either by the parent firm or subcontractors in their employ, to include civil liability and regulatory citation.

23. EQUIPMENT MAINTENANCE. The Contractor shall maintain all Contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition. Trucks and trailers used for hauling and collecting shall be equipped as required to ensure they are able to perform the services required. Each vehicle will have sufficient spill containment materials to respond to emergencies resulting from loss of containment, chemical reaction or other hazardous conditions. It is the responsibility of the Contractor to cover the cost of spill cleanup/ disposal caused by their employees while on the FHCC North Chicago grounds.

24. HOURS OF OPERATION. The Contractor shall perform operations between the following hours:

Monday through Friday from 8:00 am to 4:30 PM, excluding holidays. All service shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee.

Federal Holidays observed by the FHCC are:

New Years' Day Labor Day, Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Juneteenth Independence Day

Christmas Day

Any other day specifically declared by the President of the United States to be a national holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S.

Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. This may affect normal pick-up schedules and an alternative schedule shall be arranged between the COR and Contractor.

25. PAYMENT. Invoices will be paid 30 days in arrears on a monthly basis. Invoices must include the Contract no., Purchase Order no. and covered period of service. In addition, all invoices will include the number of boxes, weights, rates as described in the contract, date of pickup and a copy of the manifest applicable manifests and/certificates of destruction (i.e. report/control numbers).

26. PRE-WORK ORIENTATION. In accordance with the Joint Commission, the Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The FHCC will schedule this meeting and it will include discussion of the following topics:

a. Fire and Safety

b. Infection control

c. Disaster procedures

d. Transportation routes and general information on the project

e. Other topics as deemed necessary The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

27. SERVICE DELIVERY SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to facility essential items. The performance threshold is the minimum acceptable levels of service required for each requirement. These thresholds are critical to contract success.

28. SURVEILLANCE: The COR or designated representative will receive complaints from base personnel and pass them to the Contractor's quality control inspector (QCI) for correction.

29. STANDARD: No more than two (2) customer complaints are permitted each year. If more than 2 customer complaints are received the QA shall notify the contracting officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (OCT 2018) or the appropriate Inspection of Services clause.

30. PROCEDURES: When the facility COR for this contract observes unacceptable services, he/she will immediately complete appropriate documentation to record the complaint. The COR will inform the Contractor for immediate performance. The Contractor will be given time to correct the unacceptable performance. The first non-performance will not be recorded as a defect but will be filed for monitoring future recurring performance. Each future re-occurrence of this defect will result in the defect being recorded against this performance objective.

31. PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The Contractor shall provide Sharps collection, transporting, and disposing.

Pick-up all items identified in the price schedule in accordance with the PWS.

Containers are removed timely.

After collection, service areas are clean and neat in appearance.

Approved hauling routes are used.

Emergency services are completed as specified.

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

PRS # 2.

Provide clean container swaps (1 for 1) for any full container collected on service days.

Containers are provided on the same day of service and any future shortages are addressed to avoid shortage related issues.

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

PRS # 3.

Provide waste disposal reports, transportation manifests, certificates of destruction, and any other reports required by the COR in a timely manner and in accordance with the due dates established in the PWS or by the

COR.

All reports are submitted to COR or designated key personnel in a timely manner and in accordance with the PWS or timeframe established by the COR.

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

32. ESTIMATED QUANTITIES AND FREQUENCY CHART

Price/cost is based primarily on frequency and annual estimated quantities, as outlined below:

Item# Material Description Frequency Est. Annual Qty

Unit

1 Reusable sharps containers (4-Gallon) for medical sharps waste in accordance with the Performance Work Statement (PWS).

Weekly

12,000.00 LBS

2 Reusable chemotherapy waste containers (8-Gallon) in accordance with the Performance Work Statement

(PWS).

Weekly

4,000.00 LBS

Item# Material Description Frequency Est. Annual Qty

Unit

3 Pre-established pricing for Unscheduled pickup of reusable medical sharps waste containers and chemotherapy waste containers. Containers will be picked up on an AS NEEDED basis. This item shall include only the Unscheduled pickup service fee.

All weight shall be billed at the agreed upon price, per pound, established in Line Items 1 and 2.

On Call

1 EA

4 Sharp’s container - wall mount brackets On Call 5 EA

5 Install fee – Sharp’s container - wall mounts brackets On Call 5 EA

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

MAY 2024

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply…