36C25225Q0076.docx

SUBJECT*

578-M25101 Pneumatic Tube System

GENERAL INFORMATION

SET-ASIDE

Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064

POINT OF CONTACT*

Contract Specialist Donald St. Onge donald.st.onge@va.gov 414-844-4828

PLACE OF PERFORMANCE

5000 S. 5th Ave

Hines IL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought Synopsis; THERE IS NO SOLICITATION AVAILABLE. Requests for solicitation will not receive a response. Under FAR 52.219-14, Limitations on Subcontracting, at least 50% of the cost of contract performance incurred shall be expended for the prime contractor employees of the concern or other businesses within the same socioeconomic category for service-type procurements.

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is conducting market research with the intent of determining the interest, capabilities, and qualifications of potential businesses for the repair and upgrade of the SwissLogic pneumatic tube system at the Edward Hines Jr. VA Hospital in Hines, IL. This Sources Sought Synopsis is published for market research purposes. This market research will be used to determine if a set-aside for any small business program is appropriate. Proposed project anticipates competitive, firm fixed price contract. Please review this announcement, including all attachments, in their entirety. Request that interested offerors complete and return a Capabilities Statement as described below. Capabilities Statement will be used to identify firms who possess both the capability and experience to provide repair and upgrade of the SwissLogic pneumatic tube system at the Edward Hines Jr. VA Hospital. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

The contractor shall provide all personnel, equipment, tools, labor, vehicles, materials, supervision, transportation and services necessary to effectively, economically, and satisfactorily perform all operations for the repair and upgrade of the SwissLogic pneumatic tube system in accordance with the DRAFT Statement of Work included in this posting. In addition to the information requested in the paragraph below, entitled "Capabilities Statement", responding parties must also indicate their size in relation to the applicable North American Industry Classification System (NAICS). The NAICS Code is 811210 with a Size Standard of $34,000,000.00 in revenue.

CAPABILITIES STATEMENT

Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, that clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are required to provide a capability statement which needs to include:

- Company Name

- Point of Contact Name, Phone Number and Email

- Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.)

- Unique Entity Identification (UIE) code

- Commercial and Government Entity (CAGE) Code

- Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.)

- Capabilities statement (i.e., similar government and commercial contracts for SwissLogic pneumatic tube system repair and upgrade, etc.)

The period of performance shall be within 80 days of contract award.

Prior Government contract work is not required for submitting a response under this sources sought synopsis.

Interested Firm's shall respond to this Sources Sought Synopsis no later than 10:00 a.m. CST on March 27, 2025. All interested firms must be registered in System for Award Management (SAM) at the time of award to be eligible for award of Government contracts. Email your response to donald.st.onge@va.gov .

POINT OF CONTACT: Donald St. Onge, donald.st.onge@va.gov. Submit Capabilities Statements (e-mail preferred) by 10:00 a.m. Central Standard Time on March 27, 2025.

Contracting Office Address:

CAPT James A. Lovell Federal Health Care Center (FHCC) Attn.: (GLAC) – Donald St. Onge 3001 N. Green Bay Road Bldg. 1, Room: 326 North Chicago, IL. 60064-3048

Places of Performance:

Edward Hines Jr. VA Hospital 5000 S. 5th Ave Hines, IL 60141-1457

Primary Point of Contact:

Donald St. Onge Contract Specialist donald.st.onge@va.gov

STATEMENT OF WORK

578-M25101 PTS (Pneumatic Tube System)

1. Location of Service The Contractor shall provide all labor, material, tools, travel, management, and equipment necessary for the repair of items described in this document at the Edward Hines Jr. VA Hospital (HINES VAH), 5000 South 5th Avenue, Hines, Illinois 60141.

2. Period of Performance The period of performance shall not exceed one hundred (100) days after contract award. This period reflects the entire contract period to include wait time of materials, administrative time, and contract close out. Actual onsite construction time is not expected to exceed eighty (80) days from initial mobilization. A detailed schedule must be provided to the COR within 7 days after receiving the contract notice to proceed and prior to any onsite work.

3. Background/History/Current Conditions Hines VA is an active medical campus. The contractor must not interfere with patient care or VA staff unless given permission in writing from the COR/CO. Currently, Hines VA Campus has an outdated pneumatic tube system which is consistently failing and in need of repair. PTS is vital to patient care and pharmacy.

4. Scope of Work Make the necessary repairs to the pneumatic tube system upgrading our transportation system delivering materials including medications, blood products, laundry, waste, hospital food and sterile goods from Point A to Point B –with added layers of safety.

5. Deliverables and Tasks

a. CLIN 1 – Nexus Panels for Standard Recessed Stations on Ethernet.

i. Contractor shall furnish and install twenty-two (22) (20 standard, two (2) for 2R Ultra IV) recessed Nexus panels.

ii. Contractor shall furnish and install twenty-four (24) Cat5E 3ft patch cables for ethernet connections.

b. CLIN 2 – Mini UPS Kits for Stations, TUs, and Blowers.

i. Contractor shall furnish and install twenty-two (22) Mini-UPS Kits for Stations, TUs, and Blowers.

c. CLIN 3 – PCBs for Blowers and Transfer Units for Ethernet Conversion.

i. Contractor shall furnish and install sixteen (16) PCBs included for TUs/Blowers.

ii. Contractor shall furnish and install eighteen (18) Cat5E 6ft ENET Patch Cables.

iii. Contractor shall furnish and install four (4) Retrofit 1x2 TU Brake Load Kits.

d. CLIN 4 – Remote Client PC with Nexus Application.

i. Contractor shall furnish and install remote client PC with Nexus application.

ii. Contractor shall furnish and provide a three (3) year software maintenance agreement.

e. CLIN 5 – Forty-three (43) Data drops required to support Twenty-two (22) stations, and twenty-one (21) TU/BLRs.

i. Contractor shall furnish and install 43 data drops needed to support twenty-two (22) stations and twenty-one (21) TU/BLRs.

6. Reports and Documentation

a. The contractor is responsible for submitting a schedule of sufficient detail for approval by the COR/CO.

i. Equipment Lead time. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

ii. The schedule shall be submitted within 7 days of the Contract Notice to Proceed and must be approved prior to any onsite work beginning.

iii. Work outside of the business hours of Monday-Friday 6:00am-5:00pm, or during federal holidays shall be confirmed and approved by COR.

iv. Utility shutdowns that would prevent patient care require minimum 16 calendar day notice.

v. The contractor shall complete the delivery on the specified above. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the Contracting Officer (CO), including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue response in accordance with applicable regulations.

7. Contractor Qualification Criteria

a. Awarded Contractor is responsible for ensuring all work whether subcontracted or self-performed is done by professional, fully qualified personnel.

b. Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

c. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

8. Changes to the Statement of Work

a. Any changes to this SOW shall be authorized only through written correspondence from the Contracting Officer (CO). Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

9. General Requirements

a. All parts, equipment and software must be compatible with the current SwissLogic tube system in place. Any intended substitutions from the above list must first be coordinated and approved by the COR.

b. Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

c. This SOW presumes the Contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

d. The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) https://www.cfm.va.gov/til/index.asp.

e. Pre-bid site visit: A site walk is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

f. Infection Control Barrier (ICB): To protect the patients and VA staff, any work performed onsite must follow the Infection Control Risk Assessment (ICRA) and the Preconstruction Risk Assessment (PCRA) when applicable. See attachments for details on these requirements.

i. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

ii. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

iii. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

iv. The barrier must be water resistant; capable of being cleaned and sanitized.

v. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

vi. The Contractor shall submit an RFI requesting approval during the bid period.

g. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Contractor must prevent the spread of dust and fumes to other areas outside the work zone.

i. The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the entrance to the jobsite for the duration of the project. See Attachments for the details of these forms. The Contractor will update the postings when new documents are issued.

j. Hines VA Local Permits: Unless otherwise stated the Contractor shall submit for all required permits fourteen (14) calendar days prior to the event based on the approved project schedule with the COR. Permits include: Crane work, Underground Dig Permit, Above Ceiling Work Permit, Hot Work-Burn Permit

k. Project Pay Applications: Contractor shall email the COR a pdf of the intended invoice and/or pay application prior to uploading to Tungsten/OB10 electronic payment system. The COR must preapprove or payment shall be subject to rejection. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

l. Submittals and Shop Drawings: Unless otherwise stated the Contractor shall provide shop drawings and submittals of all material or equipment being installed for review and approval by the COR a minimum of fourteen (14) calendar days prior to the start of construction.

10. Identification Badging Requirements

a. All personnel who perform work onsite for this contract shall be required to wear a VA issued identification badge and are subject to fingerprinting and background investigations. Badge types include, Daily/Temporary, and Contractor Flash Pass, and shall be applied for as contractor determines necessary through their means and methods. The badging process requires significant time to complete and failure to precisely follow the instructions could lead to delays.

i. Contractor shall fill out a “Fingerprint Request Form”.

ii. Contractor shall coordinate with COR and bring “Fingerprint Request Form” to Mikel Jones (Bldg 2, Rm 119) to coordinate for fingerprints (Ph: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

iii. Once approved by Mikel Jones, contractors shall take copies of forms to Human Resources located in Building 17 for fingerprinting (It takes a minimum of 3-5 days for fingerprints clear).

iv. Upon verification the fingerprints have been cleared, the contractor can be sponsored.

At any time if the Contractor or their subcontractors are found working without proper badging, they are subject to immediate removal from the Hines Campus and any costs or work delays shall be the responsibility of the contractor.

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