36C25224Q0512 R COMPLETE.docx

36C25224Q0512

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25224Q0512 Klug,Michelle 224-610-3248 08-23-2024

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064 X X 238310 $19 Million N/A X Milwaukee VAMC 5000 W National Ave Milwaukee WI 53212

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064

See CONTINUATION Page The Contractor shall provide all project coordination labor, material, tools, management, travel, and equipment necessary to inspect and repair the Rated Wall Assemblies located within the Clement J. Zablocki Medical Center, Milwaukee WI.

Period of Performance 9-25-2024 thru 9-24-2025 ****Please reference Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items for Requirements for this offer**** See CONTINUATION Page X x

ASHLEY JOHNSON

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: ASHLEY JOHNSON CONTRACTING OFFICER

MICHELLE KLUG CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2.ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

2. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

3. SOLICITATION TIMELINE SUMMARY:

A. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer MICHELLE.KLUG2@va.gov no later than TUESDAY,AUGUST 15 AT 10:00AM CST LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

4. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

5. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

6. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

7. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Non-PIV Card Applies to unsupervised, logical and/or physical access for less than 6 months OR less than 180 aggregate days in a one-year period

Defined in VA Directive 0735 as: “Non-PIV Credential: A VA ID card containing a photograph issued to persons who do not require a PIV Credential but need unaccompanied, infrequent access to VA facilities or information systems for a period not to exceed six (6) months.”

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special Agreement Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

A SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management.

The current FY21 fees associated with background investigations: SAC is $20. This fee is the responsibility of the Contractor and will be billed accordingly.

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special Agreement Check (SAC) & National Agency Check with Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access.

The current fees associated with background investigations are as follows:

The SAC fingerprints is $22. This fee is the responsibility of the Contractor and will be billed accordingly.

National MOU/ISA is in place and applies to this contract. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Routine Access and Personal Identity Verification of Contractor Personnel:

The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

It shall be the responsibility of the prime Contractor to return such identification to the VA.

SECTION B.2 – STATEMENT OF WORK

FIRE BARRIER INSPECTION AND REPAIR

STATEMENT OF WORK

1.0 SCOPE

The Contractor shall provide all project coordination, labor, material, tools, management, travel, and equipment necessary to inspect and repair the Rated Wall Assemblies located within the Clement J. Zablocki Medical Center, Milwaukee, WI as identified on the Statement of Condition Drawings (SOC DWGS) for Buildings 111 and 144. The approximate combined square footage is 922,455. Work is to begin within 90 days of Contract Award Date.

The Medical Center is currently fire stopped with HILTI Firestop Materials. This is done because Hilti maintains a fire stop library of tested and approved UL Systems accredited by a testing laboratory to create continuity. The installed systems are designed to maintain rated compartment barriers as required by code. Additional information on the installed Hilti UL Systems can be found at https://www.hilti.com/firestops.

2.0 TASKS/DELIVERABLES

Base plus all option years:

1. Rated walls and floors are located using Statement of Condition (also known as Life Safety) drawings only. Follow all code references and notes listed under each wall type and description listed on Drawing No. PEN-X.

a. 2 Hour Fire Barriers, to include all floors.

b. 1 Hour Fire Barriers

c. 2 Hour Fire/Smoke Barriers

d. 1 Hour Fire/Smoke Barriers

e. 30 Minute Smoke Barriers

f. Smoke Resistive Hazardous Areas

NOTE: Inspection and repairs may occur at the same time or separately, it is dependent on the contractor. If the contractor chooses to inspect and repair separately, the contractor has forty-eight (48) hours after the completion of the inspection to submit a repair schedule to the COR for approval.

Contractor must notify the COR immediately if unable to access an area to inspect/repair.

2. Hard lid gypsum ceiling investigation

a. Inspect the rated barrier above all hard ceilings.

1) Contractor must provide the most minimally invasive option per location to view rated barrier for inspection.

2) Drill small holes to use scope camera.

b. Holes will be repaired and painted post inspection.

3. Wall Repairs, if required

a. Partial Wall Removal

1) Repair areas may require small partial wall removal as preparation

b. Metal Studs

1) Install metal stud, top and bottom track where appropriate in accordance with UL classified U300, U400 or V400 series 1hour or 2 hour Fire/Smoke rated barriers.

2) Penetrations will be framed out appropriately according to the specific UL Firestop System.

c. Gypsum Board

1) Install and fire tape type X 5/8” fire rated gypsum board in accordance with UL classified U300, U400 or V400 series 1 hour or 2- hour Fire/Smoke rated walls.

d. CMU/Concrete Masonry Unit Wall Repair

1) Install CMU block or other material compatible where appropriate with the wall type being repaired in accordance with UL classified lightweight or normal weight (100-150 psf.) concrete or concrete block.

e. Removal of Foreign Material

1) Installation of firestop systems may require removal of foreign material (including, but not limited to, drywall mud, mortar, spray foam, fireproofing and structolite) to create required annular space to accept the appropriate firestop system.

f. Installation

1) Sealing and correcting penetrations/joints. Ensure all products have good adhesion and penetrations and joints are sealed completely. Only penetrations within the large wall repair areas will be corrected

2) Repair of existing walls and partitions to include but not limited to caulking, taping and mudding of wall and ceiling repairs to ensure rated and non-rated enclosures conform to the required ratings as required by code.

4. Infection Control

a. Contractor is required to follow all infection control procedures for the area of the inspection to include using a portable containment and/or plastic barriers. The facility will provide the infection control levels of every area in the building. See Statement of Condition (also known as Life Safety) drawings.

1) Infectious Control Barriers are dependent on the work being performed and patient risk group. Corridors must remain a minimum 5 Ft. wide, shark tanks/HEPA carts/infection control carts are acceptable to allow for ceiling tile removal in corridors. An ICRA will be required for all work. (See Section D for all required information and documents identifying infection control risk, Life Safety measures and Infection Control Policies in place at this facility. The following attachments are: Memorandum FMD-2 Infection Control Policies and Procedures Facility Management Division, dated April 2015, Medical Center Memorandum 00S-214 Interim Life Safety measures (ILSM), dated July 2017 and Memorandum FMD-058 Infection Control Risk Assessments (PICRA) for Work Orders, dated January 2017 or work conditions not requiring an Infection Control Permit or Review.)

5. Engineering Judgments

a. When field conditions are outside the parameters of an UL tested system, an engineering judgment will be obtained from the manufacturer (Hilti) and installed.

b. Non-standard methods will require an engineering judgement from Hilti and an explanation as to why this is required. This documentation will be reviewed by the Medical Center.

c. It is anticipated that 20% of the firestops will need engineering judgment from Hilti.

d. The Contractor shall notify the COR immediately when Engineering Judgements have been requested from Hilti and must provide the COR with a copy of the documentation submitted to Hilti.

NOTE: Hilti does not charge for engineering judgement when using their products. There should be no additional charge to the contractor from the vendor and results can be expected within five (5) days of acknowledge submittal to Hilti.

6. Documentation During Inspection

a. All information will be recorded electronically using a computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations. The VA will be provided access to the program and be able to download the drawings, notes, and inspection information. Opening any of the marks on the drawings will display a page detailing the deficiency type, U.L. System deployed, product used, wall type, and date/time of repair, as well as before and after pictures.

Contractor shall be required to identify, as part of the wall inspection, the Fire/Smoke walls that are not labeled and provide this information in the final report and in the computer program.

7. Additional Information:

a. Noise restrictions are dependent on the areas. On in-patient wards, loud noise between 9 pm and 6 am is not acceptable. Near the ORs (2nd floor) and procedure rooms (EP Lab/Cath Lab/Angio, etc.) loud drilling during the day when procedures are taking place is not approved.

b. The VA follows NFPA and other applicable national codes and standards. The VA is its own AHJ. Any specifics are found at www.cfm.va.gov/index.asp

c. Known existing ACM on ducts and pipes is marked. If discovered during work, contractor to notify the COR and the VA will examine and contain or remediate. The medical center has certified individuals who can remediate. If in good condition and not impacting work, the VA will direct this ACM to be left undisturbed.

OPTIONAL CLINS (all years)

1. Larger than 12”X12” (no more than 10 annually)

a. Install HILTI firestop systems per the manufactures cut sheets for all penetrations and joints which are currently not sealed (or the post installed firestop product surface area) greater than 12” x 12” (or the aggregate square inch equivalent) and found to be deficient. Contractor to base quote on 10 penetrations with pipes or ductwork 12x12 or larger (horizontal or vertical) that will require fire stopping. If a penetration is found to be smaller than 12” X 12”, the contractor shall notify the COR immediately.

1) If an area is inaccessible, the contractor shall notify the COR immediately upon conclusion of the current days’ work. The COR will coordinate access to these rooms for the next workday.

b. Install UL firestop system identification labels to all repaired penetrations and or joints.

3.0 TECHNICAL REQUIREMENTS

The contractor shall provide a list of previous experience as listed below to include the name of the facility, location, facility size, year completed inspection/repairs, and a Point of Contact:

1. Minimum of 3 years conducting fire wall inspections and maintenance, to include fire stopping.

1. At least two (2) years’ experience within the last three (3) years performing fire wall inspections and maintenance in a VA hospital or other type of medical center greater than 450,000 SQ. FT. and at least 6 stories high.

1. Contractor shall also provide copies of the following for each employee performing the work:

a. Hilti Fire Stop Installation Training Certificate

b. Contractor shall provide proof of electronic computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations.

4.0 SAFETY DATA SHEETS

Prior to commencement of services, the Contractor shall provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

5.0 AUTHORIZED SERVICES

Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the contractor must notify the Contracting Officer or COR of the nature and reasoning for additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under an amendment to the contract or a separate purchase authorization. No emergency type work is authorized.

6.0 TEST EQUIPMENT

The contractor shall provide all test equipment necessary for the execution of this service. The Government will not furnish parts and/or test equipment in the performance of this contract.

7.0 SAFETY STANDARDS

The contractor shall be required to adhere to all VA, OSHA and EPA safety related policies, procedures, standards, and regulations. The contractor shall convey to its personnel and consultants the appropriate information regarding safety requirements, including the requirements of hazard communication.

Life Safety Measures (ILSMs) and the infection control policy for the Medical Center are attached.

If equipment needs to be lockout/tagout, the COR will coordinate this to be done.

The contractor shall provide protective equipment to its personnel as required to execute the requirements of this contract.

Contractor shall use medical center power outlets after review of the capacity to prevent overloading of the circuit. Prior to connection, review with maintenance staff is required.

8.0 REPORTS

A written Employee Service Report (ESR) report and updated electronic files documenting all penetrations and corrections must be submitted at the completion of each visit. Report must be in format mutually acceptable to VA and Contractor. The report shall also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments.

1. Name of Contractor

2. Name of Field Service Employee (FSE) who performed services

3. Contractor service ESR number/log number

4. Date, time (starting and ending), of the inspection and repairs

5. VA purchase order number (Using the incorrect number could delay processing of invoices)

6. Identification of work completed: Floor and wing of the where the work too place.

7. Itemized description of services performed including location of access panels and documenting of discrepancies, system impairments, and recommendations

8. Signatures of the FSE performing the services and the VA employee who witnessed the services described. The VA will be available for spot inspections, so as not delay the contractor’s work.

The contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. A record of all callbacks and repairs shall be kept by the contractor indicating any difficulty experiences and the corrective measures taken to eliminate these difficulties.

9.1 Inspection Report

The contractor shall supply one copy of the following reports will be supplied in both electronic and hard-copy format:

1. A spreadsheet report documenting all penetrations inspected and repaired, as well as the deficiencies repaired, location, corrective action, product used, and UL System. UL cut sheet for each system used will also be supplied.

2. Pictures of each deficiency (before and after repair) and UL system employed.

3. An open item report listing areas that were not accessible.

4. List of all walls that are not labeled with “fire/smoke wall” stenciling.

9.0 HOURS OF OPERATION

1. Normal hours of operation for the Medical Center are Monday through Friday from 8:00 am to 4:30 pm, excluding National holidays. Based on the area the inspection will occur, work may be required after the normal business hours so as not to affect patient care and critical procedures.

2. Work cannot impact patient care and corridors must be maintained at 5 Ft. width. Off hours’ work is anticipated in procedure rooms, ORs and rooms that provide patient care services (CLINICAL AREAS) during the day. All Clinical Areas may require work outside normal business hours.

3. Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day Juneteenth Day

Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

10.0 SECURITY REQUIREMENTS

1. All contractors working at Milwaukee VAMC shall be fingerprinted prior to being allowed to work on campus. Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and fingerprints clear. ID badges are required for contractor employees working at VAMC Milwaukee. Contractors who have been fingerprinted at other VAs and have contractor badges from other VAs can have their information transferred, thus reducing the time to get a Milwaukee VA badge. Individual’s names and the name of the VA where the finger printing occurred at should be forwarded to the VA COR after award to expedite the badging process.

2. Contractor

a. Furnish SAC form to each employee and subcontractor employee, regardless of how long they will be on site, and have them fill out the form. Blank SAC form is included as appendix to this specification.

b. When form is legibly completed by hand, scan each form with file name as above then dash then employee name (e.g., 08 SAC FORM – John Doe).

c. Email form to VA COR (a.k.a., COR)

3. VA and Requestor

a. VA COR signs form, then emails Fingerprinting Office (fingerprinting) and PIV Office (badging) of pending visit from person named, forwarding form as email attachment.

b. Contractor/Requestor visits Fingerprinting/PIV Office, building 70, E-wing south, ground floor.

c. VA Fingerprinting Office will check to ensure proper form was received.

4. VA Processing

a. Fingerprinting begins background check process. Fingerprinting must be done within 4 weeks after contract award. Contractor may be escorted by a VA employee while this process is being completed.

b. Assuming background check allows, then within 3 to 10 business days, VA should send to Contractor/Requestor notice that they may now obtain their Physical Access Control (PAC) badge.

c. VA PIV Office staff take photo and issue PAC badge.

5. Badge Usage

a. Wear badge, readily visible, above waist level, not on head or hard hat, when on grounds doing work.

b. Lanyards and clips are not included but may be purchased at Canteen Store.

c. Superintendent shall inspect personnel badge (should be visible).

d. Badges allow keyless entry into restricted areas. Names, dates, and times of access are recorded by VA Police.

e. Badges will be valid for 90 days. The PM will notify PIV office to extend badge access for another 90 days if appropriate.

f. Badge wearer, not anyone else, must get badge issues taken care of. For example, it is not allowed to hand over badge to superintendent to walk them down to FM or PIV for entering code on back of badge, into SAM box system. Violations may result in suspension or revocation of construction access.

11.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, ceiling tiles, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, ceiling tile replacement or replacement, if necessary, at no additional cost to the Government and to match the existing finish, paint or ceiling tile. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused because of the Contractors failure to adhere to these requirements.

Damage - Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

12.0 FACILTY CHECK-IN REQUIREMENTS

The Contractor shall be required to report to the Facilities Management Office, Bldg. 70, Wing E or the Graphics Center, Bldg. 113 to log in for services performed under this contract. This check in is mandatory.

Telephone Number & Extension:

414-384-2000 x41080

13.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

ACM – Asbestos Containing Material

AHJ – Authority Having Jurisdiction

CO – Contracting Officer

COR – Contracting Officer’s Representative

ESR – Employee/Vendor Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

PEN X – Penetration X

HEPA – HIGH Efficiency Particulate Air (filter)

UL – Underwriters Lavatories

VA – Veterans Affairs

VAMC – Department of Veterans Affairs Medical Center

14.0 ATTACHMENTS

SOC14 111-13-SOC.

LS Drawings Bldg 111 Bldg 144.

FMD-058 .

00S-214.

FMD-002.

SOC12 111-11-SOC.

SOC10 111-9 SOC.

SOC08 111-7 SOC.

SOC06 111-5 SOC 02.

SOC13 111-12-SOC.

SOC11 111-10 SOC.

SOC09 111-8 SOC.

SOC07 111-6 SOC.

SOC05 111-4 SOC.

SOC03 111-2 SOC.

SOC02 144-1-SOC.

SOC06 111-5 SOC.

SOC01 144-B-SOC.

SOC04 111-3 SOC.

SOC02 144-PENTHOUSE-SOC.

P07 - Milwaukee County WD 2015-4899 Rev-24 dated 05.07.2024.

SOC02 111-1 SOC.

SOC01 111-B SOC.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide full inspection and Repair of penetrations smaller Than 12X12 in building 111 and 144 Contract Period: Base POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238310 - Drywall and Insulation Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

OPTIONAL CLIN PENETRATIONS LARGER THAN 12 BY 12 INCHES. IN BLDGS 111 AND 144.

POP Begin: 09-25-2024 POP End: 09-24-2025

Provide full inspection and Repair of penetrations smaller Than 12X12 in building 111 and 144 Contract Period: Option 1 POP Begin: 09-25-2025 POP End: 09-24-2026

OPTIONAL CLIN PENETRATIONS LARGER THAN 12 BY 12 INCHES. IN BLDGS 111 AND 144.

POP Begin: 09-25-2025 POP End: 09-24-2026

Provide full inspection and Repair of penetrations smaller Than 12X12 in building 111 and 144 Contract Period: Option 2 POP Begin: 09-25-2026 POP End: 09-24-2027

OPTIONAL CLIN PENETRATIONS LARGER THAN 12 BY 12 INCHES. IN BLDGS 111 AND 144.

POP Begin: 09-25-2026 POP End: 09-24-2027

Provide full inspection and Repair of penetrations smaller Than 12X12 in building 111 and 144 Contract Period: Option 3 POP Begin: 09-25-2027 POP End: 09-24-2028

OPTIONAL CLIN PENETRATIONS LARGER THAN 12 BY 12 INCHES. IN BLDGS 111 AND 144.

POP Begin: 09-25-2027 POP End: 09-24-2028

Provide full inspection and Repair of penetrations smaller Than 12X12 in building 111 and 144 Contract Period: Option 4 POP Begin: 09-25-2028 POP End: 09-24-2029

OPTIONAL CLIN PENETRATIONS LARGER THAN 12 BY 12 INCHES. IN BLDGS 111 AND 144.

POP Begin: 09-25-2028 POP End: 09-24-2029

36C25224Q0512

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local…