36C25224Q0425_4.docx

36C25224Q0425

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 607-24-3-969-0077 36C25224Q0425 04-18-2024 Waymon McNeal 414-844-4842 07-26-2024 15:00

CDT

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 339112 1000 Employees N/A X William S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison WI 53705-2286 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Operating Room Boom and Lights (Brand Name Only) See Continuation Pages Please put 36C25224Q0417 Operating Room Boom and Lights in subject line and send quote to waymon.mcnealjr@va.gov Award will be made to the quoter representing the lowest-price, technically-acceptable (LPTA) quote.

See CONTINUATION Page X X Jim Hedman

VA-VHA-RPOC-2023-0064

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

B. GOVERNMENT: WAYMON MCNEAL, CONTRACT SPECIALIST

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., SUITE 100

MILWAUKEE WI 53214-1476

PHONE NUMBER: 414-844-4861

EMAIL: WAYMON.MCNEALJR@VA.GOV

B.2 CONTRACTOR REMITTANCE ADDRESS

All payments by the Government to the contractor will be made in accordance with:

52.232-32, Payment by Electronic Funds Transfer - System for Award Management

B.3 INVOICES

Invoices shall be submitted in arrears in accordance with:

1. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

1. UPON ACCEPTANCE OF ITEMS

B.4 GOVERNMENT INVOICE ADDRESS

All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Vendors must register online at http://www.tungsten-network.com/veteransaffairs/

* Tungsten Network Setup Information: 1-877-489-6135

* Tungsten Network email: VA.Registration@tungsten-network.com

* FSC Vendor Support Section Contact: 1-877-353-9791

* FSC Vendor Support Section email: vafsccshd@va.gov

Vendors can inquire on the status of payments by accessing VIS at: https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx

INVOICES: Invoices shall be submitted in arrears:

GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address:

Vendor inquires: Toll Free Number 1-877-353-9791

B.5 BASIS OF AWARD

The Government will make the award to the lowest price technically acceptable quote.

B.6 SECURITY & PRIVACY CONTROL

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at 202-461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at 304-262-7733.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.7 PRICE/COST SCHEDULE

ITEM INFORMATION

BOOMS - FREEDOM: VA MADISON PHILLIS FLEXARM ANESTHESIA UP

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

BOOMS - FREEDOM: VA MADISON FLEXARM X-RAY SHIELD & LIGHT WITH CAMERA

BOOMS - FREEDOM: VA MADISON FLEXARM X-RAY SHIELD & LIGHT

PLENUM CABLE 100' (1-SC CONN)

MANUFACTURER PART NUMBER (MPN): R2-010-86

DVI SINGLE FIBER EXTENDER (DSP TRANSMITTER ONLY)

MANUFACTURER PART NUMBER (MPN): R2-014-038

DVI SINGLE FIBER EXTENDER (DSP RECEIVER ONLY)

MANUFACTURER PART NUMBER (MPN): R2-014-39

3-CONDUCTOR CABLE 100'

MANUFACTURER PART NUMBER (MPN): R2-010-42

MED GRADE POWER SUPPLY

MANUFACTURER PART NUMBER (MPN): R2-010-74

DC POWER CONN. 1.3MM MALE

MANUFACTURER PART NUMBER (MPN): R2-010-35-1

DC POWER CONN. 1.3MM FEMALE

MANUFACTURER PART NUMBER (MPN): R2-010-35-2

GENDER CHANGER ADAPTER DVI-DF

MANUFACTURER PART NUMBER (MPN): H7-310-22

STAINLESS SINGLE DVI BLANK FACEPLATE

MANUFACTURER PART NUMBER (MPN): H7-010-64

DVI-D COPPER CABLE 6 FT ( M-M)

MANUFACTURER PART NUMBER (MPN): DVIC-06MM

DVI DUAL LINK 45 DEGREE DIV-D 1 FT M TO F

MANUFACTURER PART NUMBER (MPN): H7-310-20

MOUNTING PLATE PRE-INSTALL KIT, MOUNTING HARDWARE SOLD SEPERATELY

MANUFACTURER PART NUMBER (MPN): 4PIK-MTG

GAS RISER PRE-INSTALL KIT, MOUNTING PRE-INSTALL KIT SOLD SEPERATELY

MANUFACTURER PART NUMBER (MPN): PIK GAS

CEILING COVER 3.5"-4.9" ARM CLEARANCE HD STACK, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4CC-HD-01

BOTTOM COVER, HD, W/O LIGHT SPINDLE HOLE, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4HD-BC-F

BOOM MOUNTING HARDWARE KIT, INCLUDES 6 RODS, 24 NUTS, 1-1/4"X13"

MANUFACTURER PART NUMBER (MPN): H9-200-37

PRIMARY 40" HD ACTIVE ASSIST HORIZONTAL ARM, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4EC-40

9" STEEL VST MD/HD (STACK OE ED ARM), FREEDOM

MANUFACTURER PART NUMBER (MPN): 4VSTHM-9

SECONDARY 40" HD/MD VERT MOTOR ARM 0-250 LBS

MANUFACTURER PART NUMBER (MPN): 42E-40L

WIDE HORIZONTAL UTILITY BOX, 34 OUTLETS, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4UBW

BLANK DECORA FOR FUTURE DATA

MANUFACTURER PART NUMBER (MPN): H7-310-00

ELECTRICAL RECEPTICLE SIMPLEX 20 AMP RED, WITH DECORA FACEPLATE

MANUFACTURER PART NUMBER (MPN): H7-300-64

LEV-LOK DECORA PLUS DUPLEX RECEPTICLE, HOSPITAL GRADE, 20 AMP, 125 VOLT, NEMA 5-20R, - RED

MANUFACTURER PART NUMBER (MPN): H7-300-51-R

VACUUM, OHMEDA, BEACN SERIES B FACEPLATE/BACK BODY

MANUFACTURER PART NUMBER (MPN): H6-BBO-VAC

OXYGEN, OHMEDA, BEACON SERIES B FACEPLATE/BACK BODY

MANUFACTURER PART NUMBER (MPN): H6-BBO-OXY

NITROUS OXIDE, DISS, BEACON SERIES B FACEPLATE/BACK BODY

MANUFACTURER PART NUMBER (MPN): H6-BBD-N20

WAGD, OHMEDA, BEACON SERIES B FACEPLATE/BACK BODY

MANUFACTURER PART NUMBER (MPN): H6-BBO-WAG

MEDICAL AIR, OHMEDA, BEACON SERIES B FACEPLATE/BACK BODY

MANUFACTURER PART NUMBER (MPN): H6-BBO-AIR

VACUUM 5/16 CONDUCTIVE DISS/DISS WHITE HOSE 14 FT, US

MANUFACTURER PART NUMBER (MPN): H6-VAC-14

OXYGEN 1/4 CONDUCTIVE DISS/DISS GREEN HOSE, 14 FT, US

MANUFACTURER PART NUMBER (MPN): H6-OXY-14

NITROUS OXIDE 1/4 CONDUCTIVE DISS/DISS BLUE HOSE, 14 FT, US/ISO

MANUFACTURER PART NUMBER (MPN): H6-N20-14

WAGD/AGSS 5/16 CONDUCTIVE DISS/DISS PURPLE HOSE, 14 FT, US/ISO

MANUFACTURER PART NUMBER (MPN): H6-WAG-14

MEDICAL AIR 1/4 CONDUCTIVE DISS/DISS, YELLOW HOSE 14FT, US

MANUFACTURER PART NUMBER (MPN): H6-AIR-14

OUTLET COVER, SNAP IN, BLANK

MANUFACTURER PART NUMBER (MPN): 4A-OC-BLND

2E UP/DOWN CNTR, WITH PENDANT/REMOTE FOR UBC.UBW, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4A-UB-UD

3" ALU MD/HD VST, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4VSTH-3

CEILING COVER MD-4.1" LD 4.5" MINIMUM ARM CLEARANCE, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4CC-ML-00

STACKMODULE F110 LONG, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4LDS-L-1

AURORA LAMP SPINDLE SINGLE, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4SP-AUA1

PRIMARY 57" LD HORIZONTAL ARM (NOT ON 4LLS), FREEDOM

MANUFACTURER PART NUMBER (MPN): 4TL-57

SECONDARY 43" LD VERTICAL SPRING ARM (1750N) 13-32 LBS, FREEDOM

MANUFACTURER PART NUMBER (MPN): 42A-43L

ADAPTER LD FREEDOM TO LE ERGON 3, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4LD-E3

3" ALU LD VST, FREEDOM

MANUFACTURER PART NUMBER (MPN): 4VSTL-3

MAVIG X-RAY SHIELD 61X76CM CENTER MOUNTED WITH CUTOUT, 3AFC-M ARMS ONLY, FREEDOM

MANUFACTURER PART NUMBER (MPN): X-RAY 50001-A

SINGLE CAMERA READY LIGHTHEAD WITH SINGLE 51" RADIAL ARM, BOOM MOUNT

MANUFACTURER PART NUMBER (MPN): 5LTV-51B

VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 7"

MANUFACTURER PART NUMBER (MPN): B2-452-33-7

LUMOSINSTALL KIT 2TV, ONE L5PS, ONE L5PS-B, VIDEO CONVERTOR (L5VC), 65FT D-SUB 9 CONNECTOR (B1-725-02), BACKBOX (B9-210-57-2)

MANUFACTURER PART NUMBER (MPN): PIK-L2-TV

LUMOS L5 LCD WALL CONTROL

MANUFACTURER PART NUMBER (MPN): B9-725-01

PRECISION HD CAMERA FOR LUMOS

MANUFACTURER PART NUMBER (MPN): B1-727-56

SINGLE LUMOS LIGHTHEAD WITH SINGLE 51" RADIAL ARM, BOOM UNIT

MANUFACTURER PART NUMBER (MPN): L5-51B

STERILIZABLE CENTER FOCUS HANDLE WITH INTENSITY CONTROL FOR LUMOS SERIES

MANUFACTURER PART NUMBER (MPN): B1-530-40

STERILIZABLE CAMERA COVER WITH INTENSITY CONTROL FOR LUMOS SERIES

MANUFACTURER PART NUMBER (MPN): B51-530-50

SKYTRON ONE: VA MADISON FLEXARM INSTALLATION

B.8 DELIVERY SCHEDULE

2500 Overlook Terrace Madison, WI 53705 2286

USA

STATEMENT OF WORK (SOW)

as of 03/11/2024

1. Contract Title Addition of Lights, Booms, X-Ray Shielding for Catheterization Lab

2. Background

The William S. Middleton Memorial Veterans’ Hospital Cardiology Service requires purchase and installation of three ceiling mounted flex arms. The three flex arms are required to meet best practices, design specifications for the construction project 607-CSI-106, and standardization for the Catheterization (Cath) Lab that will be in C4109 at the William S. Middleton Memorial Veterans’ Hospital. The flex arms need to be installed and ready for use before the start of phase 3 (phase 3 begins at the beginning of August 2024) of the construction project 607-CSI-106 so that patient care can continue without delay. The installation of the flex arms is required because construction project 607-CSI-106 will not support this installation. The installation must occur during phase 2 (specifically during the last week of July before the medical equipment under construction project 607-CSI-106 is installed) of the construction project 607-CSI-106. To ensure this the flex arms would have to meet the specifications of project 607-CSI-106 as well as be onsite at Madison VA as well as be installed. This must occur before August 1st to ensure no potential delays with construction project 607-CSI-106. The three flex arms must include required shielding that will be used to protect clinicians while x-rays are fired at the patient during procedures. A flex arm with an in-light camera which is required for patient care and a flex arm with an anesthesia boom that will support anesthesia hook ups as well as medical gas connections which must include Oxygen, Nitrous Oxide, Medical Air, WAGD, and Vacuum connection.

3. Selection Criteria

Limited Source, Brand name only: Skytron – Skytron ceiling mounted FlexArm with shielding, in-light camera, boom, and installation.

4. Project Scope:

General scope of work is to install three ceiling mounted flex arms that will support a shield, in-light camera and shield, and anesthesia boom. The location will be the new Cath Lab in room C4109, and installation must occur during the phase 2 of the construction project 607-CSI-106 which would be the last full week of July (installation must occur before the medical equipment installation occurs under construction project 607-CSI-106). Construction will need to occur during this time since the installation of the flex arms is required to install the medical equipment that will be installed under construction project 607-CSI-106. Without the installation of the flex arms the medical equipment that is being installed will be non-functional since the equipment relies on the flex arms for support.

During phase two the room will be unavailable for use and will already have construction on going so the vendor will be able to install the ceiling mounted flex arms without impacting patient care. The proposal will include the procurement of the 3 flex arms with x-ray shielding, in-light camera, and anesthesia boom. The installation must occur the last full week of July of 2024 or just before phase 3 begins (phase 3 is slated to begin the first week of August) to ensure no delays to the overall construction project 607-CSI-106 and provide the least impact to patient care. Project contractors will have to abide by the same working conditions as the contractors that will be working under 607-CSI-106.

No alterations, additions or deletions shall be made unless prior written approval is given by the Contracting Officer (CO). Under no circumstances is the contractor to begin any work on the project until the federal government provides a contracting officer signed Notice to Proceed issued through the contracting office. The installation shall occur Monday-Friday between the hours of 7:00 am to 4:00 pm or off-tour and on weekends/Holidays as necessary to reduce impact on direct patient care at the hospital and ensure no additional delays to the construction project 607-CSI-106. Times may be altered to evenings and weekends/holidays with proper notice to CO. Elevator use cannot interfere with patient care and clinical appointments.

All work must be in accordance with the most current Healthcare and VA Specifications procedures unless expressed written permission is received from the Contracting Officer Representative for approval of an exemption.

A. General Contractor Requirements Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, planning, supervision, etc. to fully install the flex arms that must include x-ray shielding, in-light camera with x-ray shielding, and anesthesia boom. Contractor shall provide everything necessary to achieve a fully functional system that meet the design specifications for construction project 607-CSI-106, fully supports the medical equipment being installed under construction project 607-CSI-106, and that can be fully installed before the beginning of Phase 3 (first week of August). All components will be designed for use in a sterile environment and be able to withstand VA clean agents. Contractor shall provide and install all equipment (brand name) listed below.

B. Project Management and Design Services

· Contractor shall provide a dedicated project manager to coordinate any required site preparation and equipment installation with the Cardiology service. Contractor installation team will schedule all deliveries and coordinate logistics, provide a detailed project schedule presented before job start and agreed upon by the clinical staff, hold regularly scheduled project progress meetings and provide on-site supervision of all staff and trades and daily progress updates to be distributed to all stakeholders (as required).

· Contractor to provide complete project management service for all aspects of the project, including:

· Coordination with all departments, personnel, and Contractor staff, including any necessary sub-contractors.

· Schedule all deliveries, with VA approval.

· Provide detailed project schedule presented before job start.

· Provide daily on-site supervision while work is taking place.

· All trades to be qualified and licensed in the state of WI and coordinated by a contractor project management professional.

C. General Specifications & Labor

· Consultation and design services to implement Freedom Boom Systems with flex arm and required attached accessories.

· Ensure design meets Skytron design and VA design guidelines and is approved by a Professional Engineer (PE).

· Installation shall consist of all labor, travel, structural, electrical, medical gas, and cabling work to support installation of ceiling mounted flex arms for the Cath Lab.

· Installation shall include final performance testing to ensure proper function of the anesthesia boom, in-light camera and physicist testing to ensure x-ray shielding is adequate after the work is complete.

· Installation shall take place in C4109 on the 4th floor C Wing. Contractor shall follow requirements of construction site for personal protective equipment (PPE), debris removal, and other guidelines of the facility ICRA. Contractor shall utilize existing barriers and equipment for negative air pressure requirements that will be utilized with construction project 607-CSI-106.

· Contractor shall be a Skytron authorized vendor for installation and coordinate with Skytron for project design and fabrication.

· The project will be completed during the last week of July in the year 2024.

· Contractor shall utilize the existing infection control barriers in the working areas. See Risk Control and Interim Infection Control section for additional details.

· Contractor shall provide daily project site cleaning and coordinate with VA for terminal cleaning.

· Install new plates, add steel kickers for boom supports (if required). PE stamped drawings are required.

· Contractor shall install 2’ x 2’ access panels in ceiling, as possible and needed, for each boom support and installation location.

· Contractor shall patch drywall and paint ceilings and walls where needed to match existing finishes.

· Contractor shall provide minor diffuser relocation, as necessary but excludes test & balance, and duct modification or rerouting.

· Contractor shall reconnect electrical to new equipment. All electricians must have journeyman license and all electrical work must be completed by a Wisconsin licensed journeyman electrician.

· Contractor shall connect med gas to existing equipment (as needed). All med gas work shall be completed by a med gas certified plumber. All plumbers must be licensed by the state of Wisconsin. Med gas certified plumber can also be existing med gas plumber that is utilized for 607-CSI-106 project (if available).

· Contractor shall provide recertification after installation completion. MUST PASS recertification with no defects noted.

· Contractor shall provide training to VA staff on all operations and functions of the equipment.

D. Salient Characteristics

· Flex Arm and Booms must have the following characteristics and specifications:

· Procedure lighting system must be capable of integrating with the equipment carrier and vice versa from a single spindle and must offer a variety of arm lengths.

· Lighting system must contain 4,141K color temperature.

· Lighting system must have a maximum intensity of 126,000 lux at 1 meter.

· Lighting system must have intensity control from 0-100% in 4 steps from the sterile center handle or the non-sterile yolk.

· Light head must provide a CRI value of 97 and R9 value of 96.

· Light head must provide manual control of intensity, and on/off function from sterile field thought the center sterilizable handle.

· All rotational points in the light head pitch and roll must have infinite rotation.

· All rotational points in the light arm system must have infinite rotation.

· There shall be no stops on any axes of the light system.

· The procedure light system must have the ability to be positioned at 90° angle.

· The number of LEDs shall not exceed 21.

· The light must have a 7.2” spot size with 46” depth of field.

· The light head must be 17.5” diameter.

· LED light expectancy shall be at least 40,000 hours.

· A flex arm must include a sterilizable camera cover with intensity control for lighting.

· Must include an x-ray shield 61x76 cm center mounted without cutout

· Must include at least 2 oxygen connections, 1 nitrous oxide connection, 3 vacuum connection, 1 medical air connection.

· Equipment and Lighting Boom system must have the following characteristics and specifications:

· Must provide 360° coverage of equipment and displays around patient table.

· Must provide center aligned carrier design for balanced load carrying, smaller rotational footprint and optional modular front shelf supports to protect equipment (can be added or removed on site), no cantilevered shelving.

· Must provide Active Assist positioning system, functions automatically, with no direct input from the user (no buttons to push) for drift control. Option to add a parking/hold button feature.

· Must provide automatic rotational soft stop to avoid sudden stops on heavy equipment arms.

· Must provide simulation loading/testing to ensure solid mounting structure construction.

· Must provide modular display bracket to support 26-37” displays.

· Heavy duty boom arm must have capacity of 434lbs.

· Heavy duty boom arm must have 19” of upward travel and 12” of downward travel.

· Lightweight spring arm for flat screens must hold up to 82lbs.

· Spring arm must travel upward 23” and downward 23”.

· Spring arm monitor brackets must have over rotation of 420°.

· Must be able to support an x-ray shielding that can protect up to 20 mSv of radiation (as needed)

· Must be able to support an Anesthesia boom with complete medical gas connections and lines.

· Must be equipped with an in-light camera that allows viewing of patient procedures from a nearby control room.

E. Equipment List for Purchase.

a. C4109: Flex Arm with Anesthesia Utility Box

i. Ceiling height 114”

ii. F310 40” HD Active Assist Arm, 40” HD horizontal motor arm w/ (0-250lbs).

iii. F320 47” HD Active Assist Arm, 40” HD/MD vertical motor arm with column (0-250lbs), wide utility box with 34 outlets

iv. Mounting plate pre-install kit

v. 2 oxygen connections, 1 nitrous oxide connection, 3 vacuum connection, 1 medical air connection.

b. C4109: Flex Arm with X-Ray shield with In-Light camera

i. Ceiling height 114”

ii. F110 57” HD Active Assist Arm, LD horizontal motor arm, 43” LD vertical arm, (13-32lbs)

iii. MAVIG X-RAY Shield 61x76, 3AFC-M arms only. Ergon 3

iv. Single Camera Ready Lighthead with Single 51” Radial Arm, boom mount

v. Sterilizable Camera cover with intensity control for Lumos Series

vi. Mounting plate pre-install kit

c. C4109: Flex Arm with X-Ray shield and Light

i. Ceiling height 114”

ii. F110 57” HD Active Assist Arm, LD horizontal motor arm, 43” LD vertical arm, (13-32lbs)

iii. MAVIG X-RAY Shield 61x76, 3AFC-M arms only. Ergon 3

iv. Mounting plate pre-install kit

5. Performance Monitoring A. Contractor to provide a dedicated site preparation and equipment project manager to coordinate with all departments, personnel, and installation teams, schedule all deliveries and coordinate logistics, provide a detailed project schedule presented before job start and agreed upon by the clinical staff, hold regularly scheduled project progress meetings and provide on-site supervision of all staff and trades and daily progress updates to be distributed to all stakeholders.

B. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer. Working space and space available shall be as determined by the COR.

C. Contractor shall be subject to rules of the Medical Center applicable to their conduct. All personal automobiles and contractor trucks shall be parked at the contractor's staging area or offsite of the VA premises.

D. Only 1 parking pass will be authorized to the contractor. Contractor must have a parking pass to park on-site.

E. Contractor shall execute work to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, with work being done by others. Do not store materials and equipment in other than the designated contractor storage areas.

F. Contractor shall daily review and keep work, storage, and staging areas clean and neat. Contractor shall provide sufficient trash containers so that there is no debris lying around. Debris shall be removed daily by the Contractor unless otherwise directed.

6. Security Requirements Contractor shall secure VHA temporary badges and security clearance prior to starting work. Schedule through VHA PIV.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not required, non-applicable.

8. Other Pertinent Information or Special Considerations.

A. Material Delivery and storage

· Installation will take place for one week in C4109 and include impacted areas (above ceiling) if required.

· With limited onsite storage at the facility, the Contractor shall manage deliveries of material necessary to complete the installation in C4109, in a just-in-time manner.

B. Identification of Possible Follow-on Work.

The installation shall occur Monday-Friday between the hours of 7:00 am to 4:00 pm or off-tour and on weekends/Holidays as necessary to reduce impact on direct patient care at the hospital. Times could be altered to evenings and weekends/holidays with proper notice to CO.

9. Risk Control - Interim Infection Control.

A. The Contractor shall complete a Madison VAMC specific Pre-Construction Risk Assessment Plan (SAFETY & ILSM), which includes all required elements of the Infection Control Risk Assessment (ICRA) Plan.

B. Prior to any work being performed the Contractor shall obtain an approved copy of the facility Pre-Construction Risk Assessment Plan (SAFETY & ILSM) document.

C. Contractor shall provide all equipment, materials, and supplies required to meet the approved Pre-Construction Risk Assessment Plan (SAFETY & ILSM), including any items required by ICRA portions of the Plan.

10. Place of Performance The place of performance shall be at William S. Middleton Veterans’ Memorial Hospital 2500 Overlook Terrace Madison, WI.

The items shall be installed in C Wing, Floor 4, C4109.

11. Period of Performance Vendor shall submit a schedule to the COR for approval prior to starting work. It is expected that inspection and quality control will follow the approved schedule. A schedule for deliveries shall be included to ensure work can take place in C4109 while adhering to project schedule.

Material deliveries for the install shall take place no later than 120 days from award.

Additional deliveries shall be documented in the schedule provided by the Contractor.

The overall project shall be completed within 1 week from the start of on-site work.

A. Hours of Operation Normal hours of work shall be complete Monday through Friday, 7:00 AM to 4:00 PM Central Standard Time excluding national holidays. All services shall be performed during normal hours unless otherwise scheduled with the COR or his/her designee, except for scheduled training. Contractor shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. Contractor shall fully minimize noise possible while working in all buildings and wear all required Personal Protective Equipment (PPE).

B. National Holidays observed by Department of Veterans Affairs shall be:

New Year’s Day Birthday of Martin Luther King Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

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12. Delivery Schedule.

A. Contractor shall submit a schedule to the COR for approval prior to starting work. It is expected that inspection and quality control will follow the approved schedule. A schedule for deliveries shall be included (if required) to ensure work can take place in C4109 while adhering to project schedule.

B. Material deliveries for C4109 shall take place no later than 120 days from award.

C. Additional deliveries shall be documented in the schedule provided by the Contractor.

D. The overall project shall be completed within 1 week from the start of on-site work.

13. Warranty.

The Contractor shall warrant that all items shall be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein.

A. Contractor shall replace or repair equipment if necessary to the satisfaction of the Government.

B. Contractor shall provide a copy of the written warranty upon acceptance of the equipment.

C. All labor, time, materials, equipment, travel and supplies necessary to keep equipment operational during the warranty period shall be included.

D. Phone response to warranty issues within 1 hour and on-site response with 24-hours is required.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided.