36C25224Q0132_1.docx

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT

ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 695-24-2-6093-0033 36C25224Q0132 01-0 -2024 Pasholk,Susan 414-844-4885 01-22-2024 10:00

CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 561790 $9 Million N/A X 36C252

CLEMENT J. ZABLOCKI VA MEDICAL CENTER

Department of Veterans Affairs

5000 W. NATIONAL AVENUE

MILWAUKEE WI 53295-1000

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

BOILER/CHILLER WATER MAINTENANCE AT MILWAUKEE VAMC

PER STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 2015-4899 REV-2

DATED

12.26

.2023 IS ATTACHED AND

APPLIES.

VA POC: ADAM KREGER 414-384-2000 X44773

CO: SUSAN PASHOLK 414-844-4846

BASE PERIOD 4/1/2024 - 3/31/2025

OPTION PERIOD 1 4/1/2025 - 3/31/2026

OPTION PERIOD 2 4/1/2026 - 3/31/2027

OPTION PERIOD 3 4/1/2027 - 3/31/2028

OPTION PERIOD 4 4/1/2028 - 3/31/2029

See CONTINUATION Page 695-3640162-6093-851100-2660 010050190 X X X

SUSAN PASHOLK

CONTRACTING OFFICER

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ______________________________________

CITY-STATE-ZIP ______________________________________

POINT OF CONTACT/TITLE ______________________________________

SAM UEI NO. ______________________________________

CAGE CODE ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFIER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR THURSDAY JANUARY 11, 2024 AT 9:00 AM LOCAL. ATTENDEES TO MEET COR ADAM KREGER AT GRAPHICS BUILDING #113.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer SUSAN.PASHOLK@VA.GOV no later than TUESDAY JANUARY 16, 2024 AT 9:00 AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

0. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

0. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

0. Payments shall be made in arrears upon receipt of a properly prepared invoice

0. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

0. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

0. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

0. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

0. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

0. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

0. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS:

In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility.

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

9. FACILITY CHECK-IN REQUIREMENTS:

The Contractor shall be required to report to the Facilities Management Office, Bldg. 70, Wing E or the Graphics Center, Bldg. 113 to log in for services performed under this task order. This check in is mandatory. The FSE shall also be required to log out with the above or as specified by the COR.

Telephone Number & Extension:

414-384-2000 ext. 44773 ALT COR: ext. 41063

Contractor – Provide telephone number(s) to call for your service:

Provide name(s) of authorized contact person(s)

A.1 PRICE/COST SCHEDULE ITEM INFORMATION

The Contractor shall provide all labor, chemicals, material, tools, management, travel, and maintenance and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 111 and 102 Closed Loop Testing and Maintenance as defined in the Statement of Work

POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 102 utility water testing per Statement of Work.

POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

BASE YEAR TOTAL $________________

The Contractor shall provide all labor, chemicals, material, tools, management, travel, and maintenance and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 111 and 102 Closed Loop Testing and Maintenance as defined in the Statement of Work

POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 102 utility water testing per Statement of Work.

POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTION YEAR 1 TOTAL $_________________

The Contractor shall provide all labor, chemicals, material, tools, management, travel, and maintenance and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 111 and 102 Closed Loop Testing and Maintenance as defined in the Statement of Work

POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 102 utility water testing per Statement of Work.

POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTION YEAR 2 TOTAL $__________________

The Contractor shall provide all labor, chemicals, material, tools, management, travel, and maintenance and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 111 and 102 Closed Loop Testing and Maintenance as defined in the Statement of Work

POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 102 utility water testing per Statement of Work.

POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

TOTAL OPTION YEAR 3 $__________________

The Contractor shall provide all labor, chemicals, material, tools, management, travel, and maintenance and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 111 and 102 Closed Loop Testing and Maintenance as defined in the Statement of Work

POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Building 102 utility water testing per Statement of Work.

POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

TOTAL OPTION YEAR 4 $__________________

SCOPE OF WORK/SPECIFICATIONS

BOILER CHILLER WATER MAINTENANCE

CLEMENT ZABLOCKI VA MEDICAL CENTER

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all labor, material, chemicals, tools, management, travel, reports and equipment necessary for the installation of replacement parts, maintenance, and testing of the Chiller Plant Cooling tower water, Boiler Plant make up water, Buildings 111 and 102 closed glycol loops, monitoring and monthly testing of 8 water monitoring panels located in buildings 146, 147, 148, 11, 102, 123, and 111 and building 102 utility water testing, at the Clement J. Zablocki Medical Center, Milwaukee, WI.

2.0 SAFETY DATA SHEETS

Prior to commencement of services, the Contractor shall provide Safety Data Sheets to the COR in accordance with VA and Occupational Safety and Health Administration (OSHA) regulations.

3.0 GENERAL REQUIREMENTS

Contractor shall provide services as outlined below:

A. Provide chemicals, maintain, and test all make up water supply system to include, but not limited to automated chemical feeder systems and associated make up water equipment such as cooling tower, boiler plant and outbuildings make up water units and closed glycol loops. The contractor shall be responsible to supply factory-trained technicians to replace, upgrade, and maintain the system and to respond to and repair in the event of unit failure in a rapid manner. In the event of a unit failure, Contractor will be required to return unit to working order within two (2) business days. Work shall be performed in accordance with VA Sterile Processing Service (SPS) Directive 1116 D 2023-07-17 (ATTACHMENT A).

1. The average yearly water usage for cooling tower make up is approximately 450,000 gallons.

2.The average feedwater temperature for steam boilers #1, #2, #3 and #4 is 224

3. Per year, the boiler plant produces 198,000,000 pounds of stem

4. Price shall be all-inclusive to include chemicals, chemical control equipment (make-up meters, controllers, pot feeders, etc.).

5.The VA owns conductivity controllers on all 5 boilers; 4 chemical pumps and tanks; Hach DR900 water testing device. When/if this equipment fails, it shall be the responsibility of the contractor to repair or replace this equipment.

6. Annually, 3.5 – 4 million gallons of make-up water is used.

7. The cooling tower system volume is approximately 40,000 gallons.

8. The annual make-up to the boiler system is approximately 3,284,856 gallons.

9. Condensate return is 86%.

10. The boiler conductivity setpoints are between 2000 and 3000.

11. The average feedwater conductivity to the boilers is 15.

12. There are two closed hydronic systems; one in each building 111 and 102.

B. VA requires neat chemical delivery. Contractor shall ensure that all chemical barrels are immediately removed, and no chemicals are left onsite unless chemicals are in containment vessel. Chemicals shall be transferred immediately to storage tanks; empty barrels shall be removed immediately.

C. Expected frequency of routine service is weekly until water numbers are stable and then monthly.

D. Total of sixteen (16) boilers shall be treated. Boilers have operating pressure of 100 pounds. Boilers are manufactured by Nebraska, English, Fulton and Mach. Boiler Horsepower ratings are 3-30,000#, 2-20,000#/hr. Boilers are water tube, one Fulton Pulse at 5PSI, 10 hot water boilers using glycol and 5 boilers in the powerhouse. Steam is used for humidification. Steam produced is 30-40K# per month with estimated condensate return of 85-90%. During cooling season, operation is 7 days per week, 24 hours per day. Cycles on concentration run at 3.5 to 4. Two (2) cooling towers are used.

E. For the building 102 utility water testing requirement, the contractor shall: take two samples for lab testing monthly, one pre softener and one post softener. A raw/drinking water lab test is required, to include testing metals by Inductively coupled plasma (ICP), metals by Inductively coupled plasma measuring instrument (ICPMS), Chloride, conductivity, Potential of hydrogen (PH), total plate count and turbidity. See Reports section for timeline of reporting the results.

Contractor shall perform monthly site visits to monitor seven (7) oxidant panels to check calibration and proper operations of all sensors, perform necessary maintenance and sensor rebuilds, and communicate results to the COR. Site visits shall be coordinated in advance with COR. All consumable parts for the sensors are included in this service to include membranes, calibration solutions, O-rings, and seals. Equipment not covered includes recirculation pump, pressure reducing valves, entire sensor assemblies, and controller.

Contractor shall maintain onsite chemical levels per the chart:

4.0 CHEMICAL FED UNIT PART 1

The Contractor shall provide equipment and water treatment by a single water treatment firm approved by the COR. Contractor shall install equipment by task order effective date (expected to be January 1, 2024). Installation will need to be coordinated per the needs of the Government when system can be taken offline.

A. Current Equipment/Chemical Requirements

1. Boiler Feed Systems

a. Deaerator Chemical Feed System

1. One (1) 65-gallon polyethylene Double Containment Storage Tank. The Chemical Feed tank shall be housed within a 72-gallon Containment. Each tank shall have its own tank level gauge.

2. Oxygen scavenger Feed Pump: One (1) positive displacement chemical feed pump shall be supplied by contractor for Oxygen Scavenger feed. The pump materials of construction shall be compatible with the product to be applied. Both stroke length and stroke frequency shall be adjustable. The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

B. Chemical Feeding and Control Equipment- Steam Boiler System

1. One (1) 65-gallon polyethylene Double Containment Storage Tank for each Boiler Treatment Chemical. The Chemical Feed tank shall be housed within a 72-gallon Containment. Each tank system shall be equipped with a Liquid Level Gauge. Two (2) 65-gallon ChemFeed Tanks, total shall be supplied by contractor.

2. Boiler inhibitor Feed Pumps: One (1) positive displacement chemical feed pump shall be supplied by contractor for inhibitor feed. Both stroke length and stroke frequency shall be adjustable and controlled by a 4-20 mA signal. The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

3. One (1) 65-gallon polyethylene Double Containment Storage Tank for the Boiler Treatment Chemical. The Chemical Feed tank shall be housed within 72-gallon Containment. Each tank system shall be equipped with a Liquid Level Gauge.

4. Condensate Corrosion Inhibitor Feed Pump: One (1) positive displacement chemical feed pump shall be supplied by contractor for inhibitor feed. Both stroke length and stroke frequency shall be adjustable. The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

5. The Pumps shall be wired as directed by the manufacturer.

C. Boiler Surface Blowdown Control

1. One surface blowdown controller shall be supplied by contractor for each boiler. The controller shall operate with an input voltage range of 95-135 V AC, ambient temperature rating of between -40° and 140° F and will be operational with 0-100% relative humidity. It shall be capable of operating a motorized valve.

2. Per C.1 above, the controller shall be equipped with an in-line electrode, in a one-inch forged steel cross, it shall have a pressure rating of 300 Pounds per Square Inch (PSI) with a steam temperature maximum level of 500° F.

3. The blowdown assembly for each boiler shall have a shut off valve, normally closed motorized valve, and a throttling valve all rated for the system operating pressure.

D. Chemical Requirements -Steam Boiler Systems

1. A liquid oxygen scavenger shall be used for the prevention of oxygen corrosion attack of the steam boiler and condensate system. The product shall be bisulfite based and have a neutral pH.

2. A liquid synthetic organic polymer blend shall be used as the primary deposit inhibitor on the steam boiler surfaces. The product shall be fed into the Chemical Feed Manifold.

3. A liquid blend of volatile amines shall be used for the protection of the steam and condensate system against the corrosive effects of oxygen and carbonic acid. The product shall contain amines, which are approved for use in a public healthcare facility. The product shall be fed into the Chemical Feed Manifold.

4. The use of an approved caustic shall be used to control the alkalinity of the boilers.

5. All chemicals must be in accordance with the Federal Code of Regulations for boiler water additives.

E. Glycol Closed Loop Systems Chemicals required for maintenance of Closed Loop System will be paid separately from this contract.

1. Contractor shall perform testing semi-annually of glycol in the closed loop systems of building 111 and 102 as well as each system’s bulk holding tank.

2. Contractor shall maintain the integrity of the glycol for quality and a freeze point of -20 degrees Fahrenheit.

3. Contractor shall ensure storage tanks maintain a level of no less than 20 percent of the total closed loop capacity.

4. Contractor shall provide proof of ability to obtain bulk glycol with neat delivery.

5. Contractor shall provide a semi-annual report of tested sample results and recommended corrective action.

F. Installation

1. The Contractor shall install a complete system in accordance with manufacturers' requirements. Contractor shall provide all piping and tubing materials for interconnection of components with leak test results.

2. Contractor shall be responsible for coordinating all electrical interlock wiring for the chemical treatment systems with the VA Electrical employee with respect to the approved manufacturer's recommended wiring diagrams.

5.0 WATER TREATMENT FOR CLOSED HYDRONIC SYSTEMS

A. Contractor shall provide a water treatment system for the closed chilled and hot water systems as specified herein to include monthly testing of the system. Systems to be manufactured by a company approved by the COR. Contractor shall provide water treatment system start-up and adjustment.

B. Contractor shall maintain Periodic Automatic Replacement (PAR) level supply of water treatment chemicals and systems pre-cleaning chemicals per Section 3.

C. Contractor shall submit complete water treatment systems drawing and specifications for approval within 10 days of contract award, subject to coordination with COR.

D. All chilled, and hot water piping and related equipment shall be thoroughly flushed out by the Contractor with pre-cleaning chemicals designed to remove deposition such as pipe dope, oils, loose rust, mill scale and other extraneous materials. Recommended dosages of pre-cleaner chemical products shall be furnished by the contractor, added, and circulated throughout the water systems. The water systems shall then be drained, refilled and flushed thoroughly until no foreign matter is observed and total alkalinity of the rinse water is equal to that of the make-up water.

1. Current Equipment/Chemical Requirements

a. CLOSED CHILLED AND HOT WATER TREATMENT SYSTEMS

b. The Contractor shall provide a one-time chemical feeder of 5-gallon capacity and minimum 125 PSI working pressure for each closed water system. Feeder to be complete with funnel with fill valve, and inlet, outlet and drain connections.

2. Installation

Install and place complete water treatment systems in proper operating condition in accordance with manufacturer drawings, specifications, and manufacturer’s published installation instructions.

6.0 WATER TREATMENT FOR OPEN HYDRONIC SYSTEMS

A. The Contractor shall provide a complete water treatment system for cooling tower condenser water system. System will be tested when in use, testing not required in off season. Off season will be determined by COR and may change from year to year.

B. Systems to be manufactured by a company approved by the COR. Provide water treatment system start-up and adjustment.

C. Contractor shall maintain PAR level supply of water treatment chemicals and systems pre-cleaning chemicals per Section 3.

D. Contractor shall submit complete water treatment systems for approval.

E. All condenser, water piping, and related equipment shall be thoroughly flushed out by the Contractor with pre cleaning chemicals designed to remove deposition such as pipe dope, oils, loose rust, mill scale, and other extraneous materials. Recommended dosages of pre-cleaner chemical products shall be furnished by water treatment supplier, added, and circulated throughout the water systems. The water systems shall then be drained, refilled and flushed thoroughly until no foreign matter is observed and total alkalinity of the rinse water is equal to that of the make-up water.

6.1 Current Equipment/Chemical Requirements

6.1.1 Contractor Equipment Requirements

A. Open Water Treatment Systems: Contractor shall provide a microprocessor controller for controlling conductivity and chemical treatment in each of the two (2) cooling tower water system, which shall continuously monitor and control the cooling water cycles of concentration, inhibitor feed, and micro biocide feed to all of the cooling towers. The controller shall have the following features and capabilities:

1. Keypad Control: All measurements, set points, calibration adjustments, program data and real clock time shall be accessed through the chemical resistant membrane keypad.

2. LCD Display: All measurements, set point, and program data accessed through the keypad shall be digitally indicated on a liquid crystal display (LCD). Individual screens of information shall be displayed for the following functions with menu prompts/commands prompting the operator to change set points and access the program operating data. Individual screens of information shall be provided for nominal operation, conductivity set points, alarm status, feed limit timers, calibration, temperature set points, drum levels, real clock time, and digital inputs.

3. Conductivity Monitor shall provide linear, temperature compensated measurements over the full minimum range of 0-5,000 micromhos. Accuracy shall be 1% of reading with a hysteresis of± 40 micromhos over a temperature compensated range of 5-60 degrees.

4. All equipment installed for treatment of water and glycol systems shall be calibrated monthly to ensure their proper operation.

B. Display resolution shall be 10 micromhos. Sampling rate shall be once per hour. Control set points shall be adjustable. Bleed-off shall be controlled in the following manner:

1. Standard Operation: Conductivity controller actuates solenoid bleed-off valve when cooling tower water system dissolved solids level reaches or exceeds the set point.

2. Biocide Operation: A secondary bleed-off set point will be used to lower system conductivity levels prior to biocide feed. This circuitry will ensure increased bleed-off prior to biocide feed so that the dissolved solids levels will not rise above standard operation set point during biocide feed, when bleed-off lockout timer is activated.

3. In both operating modes, an independent bleed limit timer with alarm shall safeguard against excessive bleed-off.

C. The pH monitor shall provide linear, temperature compensated measurements over the full range of 0-14 pH. Accuracy shall be 0.1 pH units with a hysteresis of± 0.15 over a temperature compensated range of 5-60 degrees C. Display resolution shall be 0.05 pH units. Sampling rate shall be once per hour. Control set points shall be adjustable. High set point for acid feed, low set point for caustic feed. Provide bleed lockout on pH.

D. Chemical Feed Controls: Each of the three chemical feeds for each controller shall be capable of operating in one of the following modes and shall be independently field programmable:

1.Traced Chemical Technology: Chemical is fed based on input from probe reading real-time chemical levels

2. Percentage Timer: Chemical is fed on an adjustable time-proportioning basis initiated by bleed-off.

3. Counter/Timer: Chemical is fed proportional to make-up water rate. A water meter with an electric contractor shall pulse a solid-state reset counter with an adjustable range of 0-99 counts. Completion of counter cycle will initiate solid-state reset timer for chemical feed with an adjustable range of 0-10 minutes.

4. Clock Timer: Chemical feed is programmed by a 24-hour timer with 1-, 7-, or 28-day repeating cycle. Each chemical feed interval will be programmed for start time and duration with up to 16 intervals per function.

5. Acid and/or caustic feed from pH control with 90-minute feed limit.

E. Digital Inputs: Four digital input channels shall be available for water flow interlock, water meters, and others.

F. Security Code: Controller programming changes shall be accessed only by entering an authorized security code.

G. Alarms: Controller shall alarm high and low conductivity, bleed limit, chemical feed limit, no flow, chemical drum empty, and low battery. Controller shall provide emergency stop to stop all chemical feeds; flash "emergency stop" display, sound keypad buzzer, and close common alarm relay dry contacts to provide remote alarm at Building Automation System (BAS).

H. Operating Data History: Controller shall retain in memory all operating data for the following parameters.

1.The minimum, maximum, and average of all analog input data shall be recorded each hour for the previous 24 hours and each day for the previous seven days.

2.The first and last occurrence of each alarm condition shall be recorded including the day and time of each occurrence for the previous seven days.

3.The daily total running time in hours and minutes shall be recorded for bleed-off and all chemical feeds. The water flow volume in gallons of water through the water meters shall be recorded on both a daily and cumulative basis.

I. Drum Level Monitoring: Each chemical drum used shall be monitored by an electronic drum level sensor or with a manual float.

J. Power Outage Protection: The control system shall have two forms of power outage protection:

1. A lithium cell battery shall provide power for real time clock/calendar up to two years.

2. Set points, calibrations, feed schedules and all other user option inputs and software shall not require battery backup and shall be maintained in the control system without power.

K. Contractor shall provide communication software to: Hardwire the Microprocessor controller communication output to Building Automation System (BAS) PC serial port to provide control, alarm, and operating data history retrieval, reporting and Archiving at the remote BAS PC system.

L. Each unit shall be shipped from the factory pretested and calibrated. Each unit shall also be preprogrammed to "default" set points to prevent overfeeds prior to user program mg.

6.1.2 Contractor shall provide the following separate components for each cooling tower water system:

A. Water meter complete with electric contacting register sized to meter twice the volume of the maximum water rate of the system.

B. One pre-piped bleed-off piping assembly consisting of inlet shut-off valve, WYE strainer, flush valve, throttling valve and 0 PSI differential brass solenoid valve. Bleed-off piping assembly shall be sized to bleed twice the maximum bleed-off rate of the system.

6.2 Installation

Equipment installed remains the property of the Contractor; Contractor shall be responsible for all costs to repair and or replace Contractor owned equipment.

A. The Contractor shall install and place complete water treatment systems in proper operating condition in accordance with drawings, specifications, and manufacturer's published installation instructions. Provide communication link between water treatment microprocessor and Building Automation System PC.

B. Water treatment equipment manufacturers’ representative shall supervise systems pre-cleaning, water treatment systems installation and start-up, and train owners’ representatives a minimum of 8 hours concerning proper feeding and control techniques. Contractor shall provide two copies of water treatment systems operating and maintenance manuals to Designer.

C. The Contractor will conduct a Pre-startup Cleaning of Condenser Water System

1. The condenser water system shall be cleaned and flushed for removing construction dirt, oil, and grease prior to final filling of the systems.

2. Immediately following the cleaning and flushing, the Condenser Water system shall be inspected by water treatment vendor for cleanliness and the initial dosages of protective treatment shall be applied.

7.0 PREVENTATIVE MAINTENANCE INSPECTION (PMI) PLAN

The contractor shall develop a PMI plan that includes all of the necessary inspections, tests, services, and repair of the water system(s) addressed in this contract. The completed PMI plan shall be submitted for approval within 30 days after contract award. Once approved, the contractor shall follow the schedule. Schedule changes must be approved by the COR.

8.0 CORECTIVE/PREVENTIVE MAINTENANCE

Corrective maintenance includes adjustments, service, or repair to treated water system(s), closed loop system and equipment to proper operation. When possible, equipment and system deficiencies shall be corrected along with preventive maintenance work. Records or reports shall be maintained that document all corrective and preventive maintenance tasks accomplished and shall reflect the status of the water treatment system(s) after work is completed. The contractor shall make every effort to prevent water contamination from infiltration, chemical feeder failure, or low product levels.

9.0 RESPONSE TIME

All routine maintenance not initiated by a service call from the COR shall be scheduled 24 hours ahead of time with the COR. Service call requests for work outside the scope will be paid separately by Purchase Order (PO), and only scheduled after a PO has been issued for said work.

In the event of a unit failure, Contractor will be required to return unit to working order within two (2) business days.

10.0 PARTS FOR REPLACEMENT

Contractor shall be responsible for all parts for repair and or replacement on Contractor owned equipment.

11.0 REPORTS

A mutually agreed upon format work order form must be completed after each site visit. This form will be reviewed at the contract kickoff meeting. This work order form shall be electronically submitted within 24 hours of each site visit. The report shall include a detailed description of the process used including a complete list of acceptable cleaning agents, actual readings taken and any corrective action needed. Reports shall be submitted electronically within 7 days of the visit. All reports shall include the reading off the controller and the reading taken manually with a handheld device, any discrepancy between the two sources of data must be identified in the report.

See Section E. Glycol Closed Loop System for reporting requirements.

The Contractor shall immediately, but no later than twenty-four (24) consecutive hours after the discovery of, notify the COR in writing of the existence or the development of any defects in, or repairs required, to the government owned equipment, which is not covered under terms of this task order and is the responsibility of the government for repair.

12.0 HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 7:00 am to 3:30 pm, excluding holidays.

B. Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day Independence Day M L King's Birthday Columbus Day President's Day Veterans Day Juneteenth Day

C. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

D. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

13.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

Damage

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.5 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 15 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.6 FAR 52.217-9 OPTION TO EXTEND TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

C.9 VAAR 852.203-70 COMMERICAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the…