Pre-Bid RFIs 550-24-206 -answered-edi.xlsx
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- Attached to
- Z1DA--550-24-206 Chiller and Air Handler Replacement Federal contract opportunity
- Solicitation number
- 36C25224B0012
About this file
This document contains pre-bid requests for information (RFIs) and responses related to Solicitation 36C25224B0012, which is for the replacement of chillers and air handlers at the Danville VA Medical Center. The key details are:
The project is a "replace-in-kind" effort with no design drawings provided. The government will only provide Division 1 specifications, and the specific equipment requirements are outlined in the Statement of Work. Contractors can submit RFIs, and the government will provide responses, such as information on existing equipment, site access, utility connections, badging/training requirements, and other logistical details. There are no liquidated damages for this project, and the government states the intent is to schedule the work without requiring temporary equipment. Bids are due by the bid opening date, and the contract will be awarded in fiscal year 2024.
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Pre-Bid RFIs
| Danville VAMC 550-24-206 - Chiller and Air Handler Replacement | ||||
| Pre-Bid RFIs | ||||
| No. | Date Submitted | SUBJECT/COMMENT | Response | Included in Amendment # |
| 1 | 8/14/24 | The specifications provided do not include any information beyond CSI Division 1. Please advise if more specifications will be provided to bidders, specifically for Division 23 (HVAC), including the chillers and air handling units. | The project is replace-in-kind for existing equipment and therefore Div 1 specifications have been provided to address general conditions for construction at the facility. Specific requirements for the new equipment have been provided in the SoW document. | |
| 2 | 8/14/24 | In block 10 on the SF 1442 and on the bid schedule, it is indicated that the contractor must complete the work in accordance with the specifications and drawings. There are no drawings provided with the solicitation. Please advise if drawings will be provided to bidders. | There are no design drawings associated with the project. | |
| 3 | 8/14/24 | Is this a “design-build” or a “design-bid-build” project? | No, this is repace in kind, Unit specs are in the SOW. | |
| 4 | 8/14/24 | Will drawings will be posted? | There are no design drawing associated with the project. | |
| 1 | 8/27/24 | Can the VA please provide an electronic copy of the site visit sign in sheet? | Yes, Digital version will be provided. | "Sign in sheet" |
| 2 | 8/27/24 | Will the solicitation contract be awarded during the 2024 fiscal year? In the event pricing proposals exceed the 2024 budgeted amount, can bid alternates be awarded in the subsequent fiscal year? | Contract will be awarded in fiscal year 2024. Provide bid alternate based on SoW document. | |
| 3 | 8/27/24 | Does the facility have a set date when they annually switch over systems to heating season? If so, can the contractor schedule all scope of work after the switch? | No set date, switch is done automatically. | |
| 4 | 8/27/24 | Can the facility please provide the asbestos abatement survey of the areas impacted by the proposed scope of work? | Will provide a survey from last asbestos abatement survey in 2018. | "Asbestos Survey" |
| 5 | 8/27/24 | What infectious control systems are required in the areas impacted by the proposed scope of work? | See requirements outlined in Div 1. | |
| 6 | 8/27/24 | Will the facility allow all material to be procured and delivered to the site prior to any installation services beginning? That is, is it acceptable to complete all installation services concurrently or sequentially? | The contractor shall procure all materials for a given task on site prior to scheduling work with the VA. Coordinate storage location with project COR. Materials stored outdoors shall be protected from the elements. | |
| 7 | 8/27/24 | Does the facility have a designated lay down or staging area for the proposed unit deliveries? If not, will the Contractor be allowed to deliver the proposed units within close proximity to the existing units being replaced (i.e. within the swing space of the crane utilized to set the proposed units in the existing locations)? | The contractor shall procure all materials for a given task on site prior to scheduling work with the VA. Coordinate storage location with project COR. Materials stored outdoors shall be protected from the elements. | |
| 8 | 8/27/24 | Can the VA please provide photos of the unit tags for all existing chillers, air handlers, and condensing units to be replaced? | Photos will be provided. | "Unit Tags" |
| 9 | 8/27/24 | Please confirm, per solicitation Statement Work, if work is sequenced outside of peak cooling season the Contractor shall not be required to provide temporary units during construction due to facility alternative cooling capacity | The intent is to schedule replacement without the need of a temporary unit. If contractor intends to use a temporary unit it must be included in proposal. | |
| 10 | 8/27/24 | Are there limitations on the Contractors ability to accelerate installation services or replacement activities through weekend work or work outside of normal VA business hours? Does the facility have 24/7 operators? That is, does the facility have the necessary operations staff during off hours to support the necessary changes to system configurations to complete the proposed scope of work. All work shall be coordinate with VA prior to execution. | Any work outside of normal business hours needs to be coordinated with the project COR in advance for approval/coordination by the facility. There must be a minimum of a week notice for work done outside of normal business hours. | |
| 1 | 8/27/24 | Ref scope of work- Does the existing bld. 98 chiller set on an exterior concrete pad on the east side of bld. 98? Is the pad large enough to accommodate the new chiller? Is the chiller pad area accessible to equipment? Is there fencing present that require removal and reinstallation? Can a few photos be provided of the area? Will drawings be provided? | Existing chiller is located on a concrete pad. The model chiller specified in the SoW is selected to fit on the existing concrete pad. An existing fence is located around the existing chiller, and the area should be secured throughout construction. Photos will be provided. | "98 Chiller Photos" |
| 2 | 8/27/24 | Ref scope of work- Does the existing bld. 125 AHU and condenser have adequately sized concrete pads for the new AHU and condenser? Will a site drawing be provided to identify interference? Can a few photos of the area be provided? | Existing condensing unit is located on a concrete pad and the model unit specified in the SoW is selected to fit on the existing concrete pad. Photos will be provided. | "125 AHU & Condensing Unit Photos" |
| 3 | 8/27/24 | Ref scope of work- Do you anticipate any infection control requirements (temp walls, heap filters, HVAC isolation, etc.) on the interior of either building? If so can drawings be provided to identify location and dimensions? | See requirements outlined in Div 1. | |
| 4 | 8/27/24 | Ref spec section 01 45 00- Can the site superintendent perform roles of SSHO and QC Manager? | If qualified, the superintendent can also fulfil QCM and SSHO requirements. | |
| 5 | 8/27/24 | Will temp fencing be required? If so what locations and how many linear feet? | Temporary fencing will be required around staged materials on grade. Linear feet shall be determined by contractor to enclose/secure materials. | |
| 1 | 8/27/24 | Can the Superintendent be shared across multiple projects, or should they only be dedicated full-time to this project? | Superintendent can oversee multiple projects at the prior approval of the CO. | |
| 2 | 8/27/24 | Does the VA require any scope of work in this project to be performed outside of regular work hours? | Any work outside of normal business hours needs to be coordinated with the project COR in advance for approval/coordination by the facility. | |
| 3 | 8/27/24 | What trades or scopes will be required to perform off-hours work for work scopes that must be performed? | Any work outside of normal business hours needs to be coordinated with the project COR in advance for approval/coordination by the facility. | |
| 4 | 8/27/24 | What will the work hours and days be for scopes that require off-hours work? | Any work outside of normal business hours needs to be coordinated with the project COR in advance for approval/coordination by the facility. | |
| 5 | 8/27/24 | Please provide a copy of the Site Visit Attendance Sheet. | Digital version will be provided. | "Sign in sheet" |
| 6 | 8/27/24 | In the event of contract modifications, should contractors apply bond premiums to the individual modification or wait until the end of the job where the VA issues a final modification to reimburse contractors for bond overruns for all mods. | For Modifiations if neccesary, the bonding costs will be taken care of at the end of the project in a separate modification as long as paid invoices are provided at that time for the bonds. | |
| 7 | 8/27/24 | Where is the designated contractors' and subcontractors' parking area? | Contractors shall park at the site trailer unless otherwise coordinated with the COR in advance. | |
| 8 | 8/27/24 | Will the VA allow 2-3 spaces for the prime contractor and each subcontractor? | Contractor parking shall be allowed at the site trailer. | |
| 9 | 8/27/24 | Where shall these people park if the VA cannot make 2-3 spaces available for the prime contractor and each of the subs? | Contractor parking shall be allowed at the site trailer. | |
| 10 | 8/27/24 | How many hours should the prime contractor and subcontractors budget for on-site badging, safety training, orientation, etc.? | 12 hours total. 10 hours of which is OSHA safety that must be done before an individual is on site. | |
| 11 | 8/27/24 | Is TB Testing required before contractors can commence work onsite? | TB testing is required. It’s the responsibility of the contractor to have the testing done. | |
| 12 | 8/27/24 | The solicitation includes FAR 23.1 Sustainable Products and Services and/or VAAR 852.223-70 Instruction to Offerors—Sustainable Acquisition Plan. Still, this clause seems specific only to technical proposals, not bids or quotes. Please confirm if the SAP is required to be submitted with bids. | If there are sustainable products in this contract, they need to be identified according the the clause, mainly freon. | |
| 13 | 8/27/24 | Will the government provide call-in details and instructions for the bid opening to ensure transparency for all bidders? | Bid opening instructions are in the solicitation. Bid opening is in person only and there will be no call in ability. You can also mail /send your bid by the bid opening due date and time to the address listed. All bids will be time stamped when recieved and opened at the bid opening. No email bids are accepted for this solicitation. | |
| 14 | 8/27/24 | Will the VA require an ICRA system? If so, will it allow a Temp Wall System (e.g., Starc Wall, Edge Guard, etc.) instead of a rigid wall IRCA system? This usually provides substantial cost savings to the VA. | ICRAs will be required. There should be no need for temporary walls to be set up. | |
| 15 | 8/27/24 | If fire-rated walls are required, can we use one-hour-rated temp walls, which are ASTM-certified? | No structural changes are being made. | |
| 16 | 8/27/24 | Will the VA provide the point of contact information for the BMS integration contractor? | POC- Tony Graham. Contact information is in the SOW. | |
| 17 | 8/27/24 | Will the VA allow contractors to use water from VA sources? | Yes. | |
| 18 | 8/27/24 | Is temp power available for contractors to connect to? | Yes | |
| 19 | 8/27/24 | If no temp power is available, a generator will be required, which usually adds significant cost to rent and fuel. Please confirm this is necessary if no temp power is available. | Temp power will be made available. | |
| 20 | 8/27/24 | What are the locations for temp power? | Temp power for a site trailer will be available. Trailer location to be coordinated with the VA. Contractor will be responsibe for eletrical connection between the trailer and the panel. | |
| 21 | 8/27/24 | Are contractors required to set a pole and meter electric usage? | No | |
| 22 | 8/27/24 | Will the VA provide a space for the Prime Contractor’s Superintendent to set up, or should we add costs to our bid for a mobile office? | A location for a site trailer will be provided. | |
| 23 | 8/27/24 | Is space available for a 10’ x 40’ temporary ground-level office near the temporary power source? | Location provided will be near the temporary power source. | |
| 24 | 8/27/24 | Will the VA provide space for a 20-yard dumpster? | A location will be provided | |
| 25 | 8/27/24 | Where shall contractor dumpsters be located? | A location will be provided | |
| 26 | 8/27/24 | Can the VA accommodate a dumpster near the job site? | A location will be provided | |
| 27 | 8/27/24 | Will the VA allow contractors to use VA indoor restrooms? | Bathrooms are available. | |
| 28 | 8/27/24 | Can Porta Johns be placed within a 100’ radius of the job site if required? | See requirements outlined in Div 1. | |
| 29 | 8/27/24 | Will structural steelwork be required? | No | |
| 30 | 8/27/24 | If steelwork is required, will the VA consider waiving the AISC (American Institute of Steel Construction) requirement for structural steel fabrication and erection for this project?This requirement makes steel procurement on the project exponentially more difficult and costly. | No | |
| 31 | 8/27/24 | Are any AISC substitute certifications acceptable instead of AISC certification? | No | |
| 32 | 8/27/24 | Can contractors perform crane lifts during regular hours? | Any crane lifts require a pre-approved lift plan accepted by the COR. Approved lifts can be conducted during regular hours when coordinated with the facility. | |
| 33 | 8/27/24 | Can utility tie-ins be performed during regular hours? | All utility tie in require 2 week notice. | |
| 34 | 8/27/24 | Can system commissioning activities be performed during regular hours? | Yes | |
| 35 | 8/27/24 | Will the VA allow for stored material so that we can procure and lay down long lead items and/or critical path material/equipment? | The contractor shall procure all materials for a given task on site prior to scheduling work with the VA. Coordinate storage location with project COR. Materials stored outdoors shall be protected from the elements. | |
| 36 | 8/27/24 | Will the VA fully pay for this material/equipment if stored onsite? | we can store equipment on site. Contractor is responsible for the purchase of materials and equipment. | |
| 37 | 8/27/24 | FAR 52.221-12 LIQUIDATED DAMAGES is added to this solicitation, but no amount is given. Are there any liquidated damages for this project? | There are no liquidated damages for this project. | |
| 38 | 8/27/24 | If there are LD’s, what is the daily rate? | None | |
| 39 | 8/27/24 | When will the VA provide drawings for the work? | There are no design drawing associated with the project. | |
| 40 | 8/27/24 | When will the VA provide the remaining specifications? Missing specs include, but are not limited to, DDC controls, chillers, condensing units, air handler units, heat trace, mechanical insulation, testing services, hydronic pumps, hydronic piping, TAB, structural steel framing (if needed), LV Electrical, Grounding & Bonding, Raceway & Boxes, electrical conduit, wiring, etc. Only Division 1 specifications have been posted to SAM.gov. | The DIV 1 spec provided for general condition of the contract. No additional spec should be required provided the design basis equipment is installed due to the work being done is replace in kind | |
| 41 | 8/27/24 | Please provide the mechanical schedules for the air handler, chillers, and condensing unit. | Relevant information can be found in the SOW | |
| 42 | 8/27/24 | Please provide an electrical schedule. | Relevant information can be found in the SOW | |
| 43 | 8/27/24 | Please provide electrical one-line diagrams. | one-line diagrams will be provided | "Eletrical One-Line" |
| 44 | 8/27/24 | This is not a question, but would we request another round of RFIs once the drawings and specifications are posted to SAM.gov? | Specs have been posted to SAM. If there are further RFIs after this round, they will be dealt with on a case by case basis. | |
| 45 | 8/27/24 | What is the height of the building with the rooftop unit? | Approximately 84 feet from elevation. | |
| 46 | 8/27/24 | How many feet of pipe will need to be insulated? | Minimum of 10ft per connection to address damage to existing insulation. Any new piping to extend for connection by mechanical contractor needs to be accounted for by the insulation contractor. | |
| 47 | 8/27/24 | Will electrical feeds be replaced or upgraded for the new units? | No | |
| 48 | 8/27/24 | If feeders need to be replaced, what size conductor is required? | feeds are not being replaced. | |
| 49 | 8/27/24 | Is the existing electrical infrastructure sufficient to support the new equipment? | Yes | |
| 50 | 8/27/24 | Are the existing breakers appropriately sized for each piece of new equipment? | No change to breaker size per SoW | |
| 51 | 8/27/24 | If breakers are not correctly sized, please provide breaker sizing. | No change to breaker size per SoW | |
| 52 | 8/27/24 | Please confirm the pipe and fitting type allowed (carbon steel A53 Gr.B, Victaulic, copper sweat, etc.) | See the attached Specification. | "23 21 13 - Hydronic Piping" |
| 53 | 8/27/24 | Will temporary chillers or AHU will be required? | The intent is to schedule replacement without the need of a temporary unit. If contractor intends to use a temporary unit it must be included in proposal. | |
| 54 | 8/27/24 | What is the size of the existing chilled water supply and return lines? | building 58 - 4in. Building 98 - 8in. | |
| 55 | 8/27/24 | Is glycol used in the existing system? | No | |
| 56 | 8/27/24 | Please provide the VA standard details applicable to this project (chillers, air handlers, condensing units, pumps, etc). | Contractor shall reconnect new equipment to existing duct/pipe connections in field. Existing valves, sensors, fittings shall remain and be protected to remain in service. | |
| 57 | 8/27/24 | Please provide the Sequence of Operations for the new control system. | The existing sequence of operations will remain applicable to the new equipment. | |
| 58 | 8/27/24 | Please provide the Controls Narrative for this system. | Coordinate narrative with Conserv when the new equipment is approved. | |
| 59 | 8/27/24 | Please provide the P&ID for the project. | P&ID will be provided. | "550-24-206 P&ID" |
| 60 | 8/27/24 | Please provide pipe layout drawings. | Equipment is replace in kind. Pipe work should be minimized. Connection as required in field. | |
| 61 | 8/27/24 | Is this project intended to be a design-build? | No, this is repace in kind, Unit specs are in the SOW. | |
| 62 | 8/27/24 | If intended to be design-build, are contractors expected to provide PE-stamped drawings? | No, this is repace in kind, Unit specs are in the SOW. | |
| 63 | 8/27/24 | If the project is not intended to be a design-build, who is responsible for the engineering aspect of the project, i.e., load calculations, pipe sizing, equipment sizing, etc.? In general, contractors do not perform engineering due to the risk involved. Also, contractor insurance would not cover them when performing engineering, as this is a different type of liability insurance. | All units are spec'd in the SOW, all units are replace in kind. | |
| 1 | 8/27/24 | Should all equipment provided on the project include factory authorized startup? | Yes | |
| 2 | 8/27/24 | Please clarify warranty requirements for all equipment furnished on the project | Refer to DIV 1 specifications. | |
| 3 | 8/27/24 | Is the existing return fan in Building 125 mechanical room required to be replaced? | Yes | |
| 4 | 8/27/24 | Should the VFD’s in Building 125 mechanical room serving the AHU Supply Fan and Return Fan motors be replaced? | Yes | |
| 5 | 8/27/24 | What are the insulation specifications for the project? (Refrigerant piping, ductwork, hydronic piping) | See the attached Specification. | "23 07 11 - HVAC and Boiler Plant Insulation" |
| 6 | 8/27/24 | Do all three projects require test and balance? | Yes | |
| 1 | 8/27/24 | Please confirm the staffing requirements for this project. Can one individual fill the role of Superintendent, SSHO, and QCM? | If qualified, the superintendent can also fulfil QCM and SSHO requirements. | |
| 2 | 8/27/24 | Will the contractor be provided with a laydown area on campus? | The contractor shall procure all materials for a given task on site prior to scheduling work with the VA. Coordinate storage location with project COR. Materials stored outdoors shall be protected from the elements. | |
| 3 | 8/27/24 | Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award? | Project is tax exempt. Tax exempt certificate will be provided after award to the lowest bidder. | |
| 4 | 8/27/24 | Is the GC required to use Submittal Exchange? If so, does the GC need to include the cost as part of their bid? | See DIV 1 section 01 33 24. | |
| 5 | 8/27/24 | Please confirm the work hours for this project. Are there any specific tasks or trade divisions that must be on overtime? Are there any areas of work that must be on overtime? | Any work outside of normal business hours needs to be coordinated with the project COR in advance for approval/coordination by the facility. There must be a minimum of a week notice for work done outside of normal business hours. | |
| 6 | 8/27/24 | Please confirm Conserv is the proprietary Control System Integrator for this facility and must be carried as a separate contract from the Mechanical Contractor? | Conserve is the current facility integrator and it is recommended to use them for the contract, typically they are included as a sub contractor. | |
| 7 | 8/27/24 | Please confirm Infection Control Requirements for interior construction space. | See requirements outlined in Div 1. | |
| 8 | 8/27/24 | Please confirm the intent is to re-use the existing concrete equipment pads. If the equipment pads need to be repaired or replaced, please confirm this will be considered a change order. | if equipment pads are undamaged, exiting shall remain, if pad is damaged by contractor, pad will be replaced at contractor expense, if already damaged, Mod will be necessary. | |
| 9 | 8/27/24 | Please confirm the intent is to re-use the existing steel support structure on the roof of Building 58 for the new equipment. If the steel needs to be modified, please confirm this will be considered a change order. | the intent is to reuse the steel support. If the steel needs to be modified a change order will be issued. | |
| 1 | 8/27/24 | The specification file only has “DIVISION 01 – GENERAL REQUIREMENTS.” Will there be an additional spec file issued? | The project is replace-in-kind for existing equipment and therefore Div 1 specifications have been provided to address general conditions for construction at the facility. Specific requirements for the new equipment have been provided in the SoW document. | |
| 2 | 8/27/24 | Will there be a drawing file issued? | drawings will not be issued. |
&F &P of &N
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