36C25223Q0995.docx

36C25223Q0995

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 36C25223Q0995 Lori Eastmead 414-844-4840 03-15-2024 9:00am

CDT

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X 561621 $25 Million N/A X Department of Veterans Affairs Tomah VA Medical Center 500 E Veterans Street Tomah WI 54660-3105 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 x See CONTINUATION Page Services for Combined Inspection, Testing, and Maintenance of the Water-Based Fire Protection Systems, Commercial Cooking Fire Protection Systems, Portable Fire Extinguishers and Fire Alarm Systems at the Tomah VA Meddical Center (VAMC), Tomah, Wisconsin.

See CONTINUATION Page 676-3630162-559-853200-2543 010055590 X X One Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT: LORI EASTMEAD, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT: It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY MARCH 7, 2024, AT 9:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR DENNIS CAMERON 608-372-3971 EXT. 66112, BUILDING 36 FIRE STATION.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than THURSDAY, MARCH 11, AT 10:00AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

b. Invoices shall be submitted (monthly) in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL: Flash Badge

Applies to common access to VA physical facilities only for a period of 180 consecutive or aggregate days or less in a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g., computer room/communications closets) appropriate VA staff must escort contractors while onsite.

Defined in VA Directive 0735 as: “Personal Identity Verification (PIV) Credential: An identification card that complies with FIPS 201 and related guidance that contains a photograph and stored identity information so that the claimed identity of the cardholder can be verified by another person or an automated process. PIV credentials are issued to persons requiring routine access to VA facilities or information systems.”

It shall be the responsibility of the prime Contractor to return such identification to the VA.

STATEMENT OF WORK (SOW)

Combined Inspection, Testing, and Maintenance of the Water-Based Fire Protection Systems, Commercial Cooking Fire Protection Systems, Portable Fire Extinguishers, and Fire Alarm Systems at the Tomah VA Medical Center (VAMC), Tomah, Wisconsin

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide combined inspection, testing, emergency and maintenance of water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishing equipment, and fire alarm and detection systems at the Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, most current reference materials applicable for Testing/Inspection/Maintenance (T/I/M) of systems, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform combined water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishers, and fire alarm systems at the Tomah VA Medical Center as defined in this Statement of Work (SOW) except for those items specified as Government furnished services. The Contractor shall perform to the standards in this contract. No deviation to the T/I/M schedule provided is permitted without exclusive permission of the COR of this contract.

1.2 Background: The Tomah VA Medical Center, operated by the Veterans Health Administration (VHA), United States Department of Veteran Affairs (VA), is a campus consisting of healthcare, ambulatory healthcare, domiciliary, business, storage, and industrial occupancies that support the Administrations mission of providing quality healthcare to the nation’s veteran population. VA policy is to design and maintain facilities in compliance with the most recent edition of NFPA 101. VAMC programs are accredited by the Joint Commission, Office of Inspector General (OIG), and Long-Term Care Institute (LTCI) which required detailed documentation and corrective action taken of inspection, testing, and maintenance of life safety features.

1.3 Objectives:

NOTE: Contractor shall perform all service, testing and maintenance per the most current NFPA Codes as referenced below.

· Water-based fire protection systems shall be inspected, tested, and maintained in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

· Commercial cooking fire protection systems shall be inspected, tested, and maintained in accordance with NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations; and NFPA 17A, Standard for Wet Chemical Extinguishing Systems.

· Portable fire extinguishers shall be inspected, tested, and maintained in accordance with NFPA 10, Standard for Portable Fire Extinguishers.

· Fire alarm systems shall be inspected, tested, and maintained in accordance with NFPA 72, National Fire Alarm and Signaling Code.

1.4 Scope: Combined Inspection, Testing, and Maintenance (ITM) of water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishers, and fire alarm systems. Services include ITM of automatic sprinkler systems and associated kitchen exhaust hood fire suppression systems; kitchen cooking equipment wet chemical extinguishing systems; portable fire extinguishers; and fire alarm systems. Delivered products include written reports of ITM results with itemized inventories and individual pass/fail/not tested results in both paper and electronic formats. Documentation of corrective action taken, how/what was corrected, and date of correction is required. Contractor shall be within a one-hundred and fifty (150) mile radius of the Tomah VA Medical Center.

1.5 General Information:

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this Statement of Work (SOW). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary.

1.5.3 Hours of Operation: The Contractor is responsible for providing services, between the hours of 7:00 a.m. and 4:30 p.m. local time, Monday thru Friday, except Federal holidays or any other day designated as a federal holiday by Presidential Decree; or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall have enough personnel for uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. VA may consider allowing work outside of the above-listed hours of operation for the convenience of the Government. Federal holidays are.

1.5.3.1 Emergency Services: The Contractor shall respond and be on-site within twenty-four (24) hours from the time that first contact was made by the contract COR, for emergency work related to ITM to restore systems to an operational status. Includes without limitation to resetting dry pipe sprinkler systems, pre-action sprinkler systems, wet pipe sprinkler systems, fire alarm systems, and wet-chemical extinguishing systems that malfunction because of ITM work.

1.5.4 Place of Performance: The work to be performed under this contract shall be performed at The Tomah VA Medical Center campus, located at 500 E. Veterans St., Tomah, Wisconsin 54660.

1.5.4.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.4.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (CO).

1.5.4.2.1 Key Loss: In the event keys are lost or duplicated, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.4.2.2 Key Use: The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.4.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations (including electronic keypad codes) are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.5 Special Qualifications: The Contractor shall be responsible for ensuring all employees possess and maintain current certification during the execution of this contract. The Contractor shall be responsible for ensuring all employees possess and maintain current knowledge of most recent editions of all pertinent NFPA code regulations. All employees shall have at least seven (7) years of hospital fire/suppression/alarm system to perform testing, inspection, and maintenance. Inspections may necessitate the need to have several technicians on-site to complete all T/I/M for fire extinguishers, fire suppression, fire alarm and hood systems. A minimum of two (2) technicians shall be NICET III certified or personnel that hold a Wisconsin State license and are qualified to the Journeymen level and present at all times. Contractor and all employees shall be knowledgeable of and be able to apply the most recent codes as applicable accurately and consistently and be able to speak to the code requirements. Contractor shall provide all employees the most current references/codes as applicable. All I/T/M shall be conducted in accordance with applicable codes listed below.

ITM of Water-Based Fire Protection Systems:

· National Institute for Certification in Engineering Technologies (NICET): Inspection and Testing of Water-Based Systems Level III, or a Wisconsin State license and are qualified to the Journeymen level AND

· State of Wisconsin: Automatic Fire Sprinkler Tester Registration; AND

· State of Wisconsin: Cross Connection Control Tester Registration.

ITM of Portable Fire Extinguishers:

· National Association of Fire Equipment Distributors (NAFED) Portable Fire Extinguisher Technician Certification, OR equivalent manufacturer certification approved by VA.

ITM of Commercial Cooking Fire Protection Systems:

· National Association of Fire Equipment Distributors (NAFED) Pre-Engineered Kitchen Fire Extinguishing Systems certification, OR equivalent manufacturer certification approved by VA.

ITM of Clean Agent Suppression Systems

· NICET: Special Hazards Suppression Systems Level I

ITM of Fire Alarm & Detection Systems

· NICET: Fire Alarm Systems Level III

1.5.6 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.7 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m. local time (WISCONSIN), Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Immediately after award of this contract, the contractor shall provide the names of the contract manager and alternate (ALT) contract manager to include phone numbers, cell numbers and email address (in writing) to the COR.

CONTRACT MANAGER____________________________________________________________

ALT. CONTRACT MANAGER________________________________________________________

1.5.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. VA identification badges are required for all contracted employees working at the VA. Before beginning work on any project, all outside contractors shall obtain a VA contractor identification badge or Flash Badge. The contractor shall complete the badge application and submit it to the COR, (VA Medical Center, building 36, Fire Department) who will forward to the Police. The contractor shall stop at the Police ID office, building 407, room 1709 after approximately 2 business days to complete the badge application process. VA contractor badges are required for all contractors and consultants who will be onsite for more than 3 total days of the project. Temporary badges shall be provided to the contractor for contracted employees onsite for less than 3 days. The outside contractor shall supply the following information: location of work site, authorization, duration, and any pertinent information that is required. Contractors shall display the badge at all times while in any VA Medical Center Building. At no time will contractors allow others to use their badge to access the VA Medical Center or other areas where badge access is required.

1.5.9 Organizational Conflict of Interest (OCI): The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.10 Reports and Deliverables: All reports shall include date of service, building numbers, type of testing, inspection and maintenance performed to include a listing of all devices, the “pass/fail” result, and the name of the person performing the test. For all failed devices, the COR shall be notified before leaving the facility. No system is to be left non-functional and all fire panels must be restored to full-service. Reports must be submitted electronically to the COR within five (5) business days.

1.5.11 Invoices: Invoices shall include the date of the I/T/M service performed, the building numbers, type of test, inspection or maintenance and line item by building and type of inspection.

PART 2

DEFINITIONS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.2 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.3 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

2.14 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.5 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.7 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.8 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9 WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT SERVICES

3. GOVERNMENT SERVICES:

3.1 Services: The Government shall provide the following services:

· Weekly inspection of sprinkler systems

· Monthly inspection of automatic sprinkler system gauges

· Monthly inspection of automatic sprinkler system control valves

· Monthly owner’s inspections of wet chemical extinguishing systems

· Monthly fire extinguisher checks

· Annual Fire Extinguisher inspections

· Fire alarm system batteries

· Aerosol test smoke

· Aerosol detector cleaners

· Control valves

· Waterflow alarm devices

· Valve supervisory alarm devices

· Supervisory signal devices

· Spare sprinklers

· Fire department connections

· Main drains

· Fire hydrants, including flow test

Contractor shall not be compensated or reimbursed for performance of the above inspections.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all reference materials, supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Materials. The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this SOW to include:

· Gaskets

· Seals

· Packing

· Lubricants

· Inspection & testing tags and hangers

· Labeling/identification materials

· Fusible links

· Wet chemical extinguishing system nozzle blow off caps.

· Aerosol test smoke

· Aerosol detector cleaners

· Extinguishing agents

· Extinguishing system activation cartridges

· Compressed gas for extinguishing equipment recharging

· Portable fire extinguishers

· Portable fire extinguisher service components

4.3 Equipment: The Contractor shall furnish ladders, hoses and fittings, alarm detector test equipment, and any other equipment required to perform I/T/M in accordance with applicable NFPA code to meet the requirements under this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for the inspection, testing, and maintenance (ITM) of fire protection systems.

5.2 ITM of water-based fire protection systems:

· Gauges, including 5-year replacement

· Hydraulic nameplates

· Hangers and bracing

· Pipe and fittings

· Informational signage

· Alarm valves, including 5-year internal

· Check valves, including 5-year internal

· Dry pipe valves, including 5-year internal, strainers, filters, and orifices

· Pre-action/deluge valves, including 5-year internal, strainers, filters, and orifices

· Hose connections, including 3-year hose valve testing

· Backflow prevention assemblies

· Sprinklers, including 5, 10, 20, 50, and 75-year testing and replacement as required by NFPA.

· Obstruction investigation, including 5-year internal pipe and branch line inspection

· Private service fire main 5-year flow test

5.3 ITM of commercial cooking fire protection systems, including kitchen exhaust hoods and wet chemical extinguishing systems:

· Semiannual inspection and trip testing

· Replacement of fusible links

· Replacement of system nozzle blow off caps

· Hydrostatic pressure testing of wet chemical containers, auxiliary pressure containers, and hose assemblies; or replacement with equivalent current year manufactured replacements

5.4 ITM of portable fire extinguishers:

· Periodic internal examination; or replacement with equivalent current year manufactured replacements. Replacement at contractor cost. Contractor has the option to perform the internal exam on sight.

· Periodic hydrostatic testing; or replacement with equivalent current year manufactured replacements

· Recharging discharged or under-pressured units

· Replacement of missing seals, tags, hose retainers

· No area will be left without a fire extinguisher for more than two (2) hours each occasion

5.5 ITM of fire alarm systems and interfaces device:

· Control equipment

· Transient suppressors

· Initiating devices, including sensitivity testing and cleaning

· Interface equipment

· Special hazard equipment

· Alarm transmission equipment

· Identification labeling of initiating devices, where missing

· Identification labeling of notification appliances

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) CONTRACTOR SHALL PROVIDE FOR ALL EMPLOYEES

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures:

NOTE: Contractor shall perform all service, testing and maintenance per the most current NFPA Codes as listed below.

· NFPA 101, Life Safety Code,

· NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,

· NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations,

· NFPA 17A, Standard for Wet Chemical Extinguishing Systems,

· NFPA 10, Standard for Portable Fire Extinguishers,

· NFPA 72, National Fire Alarm and Signaling Code,

6.2 When NFPA 101, Life Safety Code is revised, the references above shall be revised to the editions referenced in the latest edition of NFPA 101.

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Deliverables Schedule

7.2. Technical Exhibit 2 – Fire Protection System Data

NOTE: The information provided in Attachment 7.2 is an approximation and shall not be considered complete.

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

ITM reports are due within five (5) days of completion of ITM via email or postal service. Contractor shall email the COR.

ITM reports shall include date of inspection, building number(s), full list of devices tested, outcome/test result (pass/fail); if fail, indicate why and date of correction (if applicable) and a summary sheet of deficiencies listing devices and failure cause.

All testing shall be completed within time limits established in accordance with all applicable NFPA Code regulations from the date of the last ITM performed. No deviations from this testing scheduled shall be permitted.

TECHNICAL EXHIBIT 2

FIRE PROTECTION SYSTEM DATA

Sprinkler Systems

Initiating devices

** Above initiating devices quantities can vary depending on facility renovations or NFPA revisions, etc. Initiating devices quantities in above should not exceed 15% of original quantities indicated for the life of the contract** Kitchen Hood Suppression Systems

Clean Agent Suppression Systems

Fire Extinguishers (Base Year Only)

CO2

Halon

Class K

Clean Agent

Water

** Above fire extinguisher quantities can vary depending on facility renovations or NFPA revisions, etc. Fire extinguisher quantities in above schedules shall not exceed 15% of original quantities indicated for the life of the contract**

Anti-Freeze Loop

Backflow Preventers

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Sprinkler System Testing (Wet) w/ Testing Reports Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler System Testing (Dry) w/

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning (Smoke Detectors) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning (Heat Detectors) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning (Duct Detectors) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems Semi-Annual Wet Chemical Testing (Semi-Annual Test 1) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

(Semi-Annual Test 2) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems Globe Test Link Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems Red Fusible Link-360 Degree Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems Blow-off Caps Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems Semi-Annual Clean Agent Suppression System Testing Semi-Annual Test 1 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems

Suppression System Testing Semi-Annual Test 2 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems Inspection Reports Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Fire Extinguishers Twelve Year Hydrostatic Fire Extinguisher Testing (All Types)

BASE YEAR ONLY

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

15 Sprinkler Head Anti-Freeze Loop Testing w/Testing Reports Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Backflow Preventers Test Fire System Backflow Preventors per NFPA 25, w/Testing Reports Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler Head Testing (See para 5.2, SOW)

BASE YEAR ONLY

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler System Testing (Wet) w/

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler System Testing (Dry) w/

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

(Semi-Annual Test 1) Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

(Semi-Annual Test 2) Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems

Suppression System Testing Semi-Annual Test 1 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems

Suppression System Testing Semi-Annual Test 2 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Clean Agent Suppression Systems

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Fire Extinguishers

Extinguisher Testing (All Types)

BASE YEAR ONLY

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

15 Sprinkler Head Anti-Freeze

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Backflow Preventers per NFPA 25, w/Testing Reports Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5-Year Internal Sprinkler Maintenance (See para 5.2, SOW)

OPTION YEAR ONE ONLY

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler System Testing (Wet) w/

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sprinkler System Testing (Dry) w/

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Sensitivity testing and cleaning

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

Kitchen Hood Suppression Systems

(Semi-Annual Test 1) Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment