36C25223Q0892 0001.docx

36C25223Q0892

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C25223Q0892 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25223Q0892 08-21-2023 X X X 08/23/2023

REFERENCE SOLICITATION: 36C25223Q0892 TO REFLECT THE FOLLOWING:

CLOSING DATE CHANGE:

THE CORRECTED CLOSING DATE IS AUAUST 23, 2023.

ALL OTHER ITEMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.

JAMES HEDMAN

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of

PERFORMANCE WORK STATEMENT

SPS WATER TESTING

SERVICES

Provide Laboratory Analysis of water samples for Association for the Advancement of Medical Instrumentation (AAMI) compliance with water quality in accordance with VHA Directive 1116(2) dated March 23, 2016: Reference guidance in current 2017 AAMI TIR34 and various equipment Instructions for Use (IFU) and Steris equipment IFU, at the Tomah VA Medical Center and according to the following statement of work.

1. OBJECTIVE

A. The Tomah VA Medical Center (Tomah VAMC) Sterile Processing Service (SPS) is establishing a contracted water quality testing program on a monthly testing cycle in accordance with AAMI TIR34:2014R17.

2. GENERAL SCOPE

A. Contractor shall provide for the use of secure password protected web-based reporting system by the Tomah VAMC, with history of reports maintained on vendor database and exportable as excel and pdf documents.

B. The Contractor shall make this water testing requirement “turnkey” to the fullest extent possible.

C. The Contractor shall furnish all supplies, labor, materials, and equipment necessary for this service. No Government property shall be provided.

D. Contractor shall provide all safety equipment and personal protective equipment for their employees outside of the Tomah VAMC-SPS areas.

E. Any changes to this PWS shall be authorized and approved only through written modification of this contract from the CO (Contracting Officer) in coordination with the COR (Contracting Officers Representative). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

F. Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, will be performed by the Contractor at no additional cost to the Government.

G. Within fourteen (14) days of the award of this contract, the Contractor and the Government shall agree upon a date for work to take place.

3. DETAILED SCOPE

A. Turnaround Time (TAT) for all samples shall be as follows.

1) Endotoxins – 7 days

2) Heterotrophic Plate Counts (HPC) – 4 Days

3) Total Organic Carbon – 7 Days B. Vendor will come to the Tomah VAMC SPS location to take water samples in secured areas of the Tomah VAMC SPS area. Utility and Critical water will be tested. Reports will be supplied electronically and hard copy.

C. Contractor shall be required to take and record outlet temperature, Ph levels and conductivity of the water at the time each sample is collected.

D. See table below for samples that are to be collected each for the testing described above:

DESCRIPTION

Heterotrophic Plate Counts (HPC). At Reverse Osmosis (RO) Unit/Tank, and both the beginning and end of waterline that feeds the RO system.

2 utility samples – Reprocessing area

SPS Hardness/Ionic Contaminants Panel – For 1 critical and 2 utility samples

Limulus Amoebocyte Lysate (LAL)/Endotoxin – as needed for 1 critical and 2 utility samples

Steam for Ionic Contaminants, Total Organic Carbon (TOC) and hardness

E. Schedule of Supplies:

1) Contractor shall supply all sampling supplies, sample and shipping containers, shipping labels and postage to complete sampling, packing wrap and cold packs to maintain temperatures and sample integrity as well as any required additional emergency sampling, taken by Tomah VAMC staff.

2) AAMI compliance with water quality Water Testing Requirements:

a) General Procedures for AAMI compliance with water quality:

i. The contractor shall furnish all sample collection bottles and return shipping labels, all transportation costs, and resources necessary to perform for AAMI compliance with water quality testing. Containers must be sterile, appropriate for the analysis, properly preserved, and ready for prompt transportation to the laboratory under strict chain of custody procedures. Contractor shall be required to provide trained staff to perform sample collections.

ii. VA requires monthly, quarterly, and annual source water samples for analysis plus 36 emergency samples for Endotoxins and Heterotrophic Plate Counts (HPC) if necessary.

3) Validation Testing.

a) In the event of critical water system repairs, replacement, or modifications, testing intervals F. Contractor’s Equipment Maintenance and Calibration.

1) Contractor shall maintain all testing equipment per Manufacturer’s specifications and recommendations.

2) All testing equipment used in the performance of this contract shall be calibrated per manufacturer’s recommendations. Calibration of testing equipment shall be traceable back to all applicable National and International standards.

a) Contractor shall provide contract COR with all required calibration and maintenance schedules for all testing equipment used in performance of this contract.

G. Sample/specimen Analysis and Reporting:

a) Endotoxin testing must be in compliance with use of Limulus Amoebocyte Lysate testing as listed in AAMI TIR34R17 (see below).

b) The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body, such as Environmental Microbiology Laboratory Accreditation Program (EMLAP), National Environmental Laboratory Accreditation Program (NELAP) and American Industrial Hygiene Association (AIHA). Proof of certification must be provided before acceptance of contract.

c) Contractor required to provide all sample analysis reports via e-mail to identified Contracting Officers Representative (COR) and Assistant Contracting Officers Representative (ACOR) and Tomah VAMC Point of Contact. Confirmation of notification from Tomah VAMC COR/ACOR is required to complete notification process.

d) Contractor shall be required to provide water testing services no less than once per month and more frequent if necessary. Successive stops between testing shall not exceed 35 calendar days.

e) Contractor Analytical reports shall include a signed copy of the chain of custody, identification of sampling locations and conditions, including the specific outlet temperature of water at the time the sample was collected, pH, biocide residual levels, method detection limits, and a description of test methodology.

f) Collection of samples will be performed in full compliance with Facility Personal Protective Equipment (PPE) practice and policy. Collection Team will be escorted into SPS restricted access areas.

g) Unscheduled, event related collections, may be required to be collected on weekends and federal holidays.

H. Sampling for Tomah VA Medical Center and Outpatient Clinic water quality of Utility and Critical water:

1) Laboratory and Chemical Analysis:

a) Requirements for testing per AAMI TIR34

TIR34 2014R2017 A.5.3 Quality Characteristics

a) Bacterial content

b) Endotoxin content

c) Total organic carbon

d) Ionic contaminants

b) Routine water monitoring and testing shall occur at the frequencies identified in the table below for each test. All testing shall occur at the Tomah VA Medical Center campus unless otherwise noted.

• Bacteria - Heterotrophic Plate Count (Spread Plate)

• 24 samples

• Tomah VAMC – 54 samples

• Wausau CBOC – 12 samples LAL/Endotoxin

• 17 samples Total Organic Carbon (TOC)

• 17 samples

· Ionic Contaminants – 10 samples each.

· Chloride

· Iron

· Copper

· Manganese

· Ph

· Conductivity

· Hardness/CAC03 (Total)

c) Validation, System Repair, and Interventional Testing.

i. Sampling and testing frequency is identified by occasion per AAMI TIR 34: 2014/(R)2017: On installation, modification, or repair of the critical water treatment system or when persistent increased microbial levels are detected by heterotrophic plate count, Adenosine Triphosphate (ATP), or TOC.

• Bacteria - Heterotrophic Plate Count (Spread Plate)

• Not to exceed 240 samples per year.

• Tomah VAMC – Not to exceed 108 samples per year.

• Wausau CBOC – Not to exceed 24 samples per year.

LAL/Endotoxin

• Not to exceed 50 samples per year.

Total Organic Carbon (TOC)

• Not to exceed 50 samples per year.

· Ionic Contaminants – Not to exceed 50 samples each, per year.

· Chloride

· Iron

· Copper

· Manganese

· Ph

· Conductivity

· Hardness/CAC03 (Total)

d) Requirements and Procedures for Sampling of SPS water lines for Colony Forming Units (CFU) and Endotoxin: The contractor shall utilize the Standard Spread Plate Method 9215B. The contractor will provide an outline of their actual testing procedures. Proof of certification and outline of actual testing procedures must be provided before acceptance of the contract. Sampling results will report the number of colony forming units of heterotrophic water bacteria per milliliter of water (cfu/ml).

e) Utility water with bacteria in water findings of >95 or greater will require immediate (<24 hours) notification by both telephone and email from the Contractor to the contract COR/ACOR.

f) Sampling will be tested for presence of Endotoxin and response of results expected as soon as analysis is complete. Parameters for Limulus Amebocyte Lysate (LAL) testing as listed in AAMI TIR34R17.

I. Contractor takes all responsibility of their staff while on Tomah VAMC property. Contractor staff will be escorted in all restricted areas of SPS. All Contractor staff will be required to wear full PPE supplied by the Tomah VAMC SPS, no exceptions. The Contractor’s field service employee will wear visible identification issued by the VA Police Service.

a) Upon request, retesting after remediation, or other non-routine testing, will be performed at the request of the contract COR/ACOR or POC. Should the quantity listed in the price schedule be exceeded, additional tests shall be provided and shall be performed on a separate purchase order.

4. SERVICE HOURS AND FEDERAL HOLIDAYS

A. Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All work shall be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.

B. All contract work shall be on a date and time mutually agreed upon between the Contractor and the COR.

C. Federal Holidays observed by the VAMC are:

5. GENERAL INFORMATION

A. Compliance with General Safety Regulations:

1) The Contractor shall coordinate all dates for service and testing with contract COR.

2) The contractor’s FST (Field Service Technician) shall contact the COR/POC prior to performing service at this location and shall communicate to the COR of their presence on the Tomah VA Medical Center campus.

3) Contractor is responsible to replace any items damaged by the contractor, sub-contractor, their employees, or equipment at no extra charge to the Government.

4) Contractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if asked by the CO/COR as required if interruptions do occur.

6. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A. Scheduling of work shall be arranged with at least one, or all the Point of Contacts below and in the following order: contract COR (Contracting Officers Representative) or contract ACOR (Alternate Contracting Officers Representative).

7. COMPETENCIES AND QUALIFICATIONS OF PERSONNEL AND COMPANY SERVICING EQUIPMENT IN THIS CONTRACT:

A. The Contractor services shall be performed by trained and qualified personnel and performed in accordance with manufacturer’s guidelines.

B. The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (i.e., Environmental Microbiology Laboratory Accreditation Program (EMLAP), National Environmental Laboratory Accreditation Program (NELAP) and the AIHA or equivalent national accrediting body.

8. ORIENTATION FOR CONTRACTOR EMPLOYEES:

A. Contractor will attend an orientation meeting as arranged by the Contracting Officer's Representative (COR). The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

· Fire and Safety

· Infection control

· Disaster procedures - Other B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

9. SECURITY REQUIREMENTS

A. All Contractor FST’s (Field Service Technician(s)) shall obtain contractor ID badges from the COR. Identification shall be worn visible always by the Contractor and all FST’s while on premises. Contractor shall coordinate with COR to acquire said identification badges.

B. During normal working hours of operation, Monday through Friday, the contractor shall check in with the COR/Tomah VAMC (Veterans Affairs Medical Center) POC (Point of Contact) when arriving to perform work and check out with the COR/Tomah VAMC POC when work/workday is complete.

C. During other than normal hours of operation, the contractor shall sign in and out with the Fire Department located on the east end of B36.

D. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

E. Effective October 1, 2019, smoking is prohibited both inside and outside (entire campus) at the VAMC.

F. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

10. RISK CONTROL

A. The Contractor shall take all necessary precautions to protect government property and shall repair any damage caused by their efforts.

B. All work affecting patients shall be coordinated in advance by the Government and the Contractor to have minimal impact on the patients.

11. PLACE OF PERFORMANCE

Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. 54660.

END

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) - 24 samples. Frequency of testing - Monthly.

Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) Tomah - 54 samples. Wausau CBOC - 12 samples. Frequency of testing -Quarterly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. SPS Hardness/Ionic Contaminants Panel - 10 samples each for 7 contaminants per panel. Frequency of testing - Quarterly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Limulus Amoebocyte Lysate (LAL)/Endotoxin - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Total Organic Carbon (TOC) - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) - Not to exceed 240 samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) Tomah - Not to exceed 108 samples per year. Wausau CBOC - Not to exceed 24 quarterly samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - SPS Hardness/Ionic Contaminants Panel - Not to exceed 50 samples each, for 7 contaminants per panel, per year. Frequency of testing - Monthly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Limulus Amoebocyte Lysate (LAL)/Endotoxin - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Total Organic Carbon (TOC) - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2023 POP End: 08-31-2024

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) - 24 samples. Frequency of testing - Monthly.

Contract Period: Option 1 POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) Tomah - 54 samples. Wausau CBOC - 12 samples. Frequency of testing -Quarterly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. SPS Hardness/Ionic Contaminants Panel - 10 samples each for 7 contaminants per panel. Frequency of testing - Quarterly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Limulus Amoebocyte Lysate (LAL)/Endotoxin - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Total Organic Carbon (TOC) - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) - Not to exceed 240 samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) Tomah - Not to exceed 108 samples per year. Wausau CBOC - Not to exceed 24 quarterly samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - SPS Hardness/Ionic Contaminants Panel - Not to exceed 50 samples each, for 7 contaminants per panel, per year. Frequency of testing - Monthly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Limulus Amoebocyte Lysate (LAL)/Endotoxin - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2024 POP End: 08-31-2025

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Total Organic Carbon (TOC) - Not to exceed 50 samples per year. Frequency of testing - Monthly.

Contract Period: Option 2 POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) - 24 samples. Frequency of testing - Monthly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) Tomah - 54 samples. Wausau CBOC - 12 samples. Frequency of testing -Quarterly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. SPS Hardness/Ionic Contaminants Panel - 10 samples each for 7 contaminants per panel. Frequency of testing - Quarterly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Limulus Amoebocyte Lysate (LAL)/Endotoxin - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Total Organic Carbon (TOC) - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) - Not to exceed 240 samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) Tomah - Not to exceed 108 samples per year. Wausau CBOC - Not to exceed 24 quarterly samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - SPS Hardness/Ionic Contaminants Panel - Not to exceed 50 samples each, for 7 contaminants per panel, per year. Frequency of testing - Monthly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Limulus Amoebocyte Lysate (LAL)/Endotoxin - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Total Organic Carbon (TOC) - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2025 POP End: 08-31-2026

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) - 24 samples. Frequency of testing - Monthly.

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) Tomah - 54 samples. Wausau CBOC - 12 samples. Frequency of testing -Quarterly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. SPS Hardness/Ionic Contaminants Panel - 10 samples each for 7 contaminants per panel. Frequency of testing - Quarterly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Limulus Amoebocyte Lysate (LAL)/Endotoxin - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Total Organic Carbon (TOC) - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) - Not to exceed 240 samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) Tomah - Not to exceed 108 samples per year. Wausau CBOC - Not to exceed 24 quarterly samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - SPS Hardness/Ionic Contaminants Panel - Not to exceed 50 samples each, for 7 contaminants per panel, per year. Frequency of testing - Monthly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Limulus Amoebocyte Lysate (LAL)/Endotoxin - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Total Organic Carbon (TOC) - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2026 POP End: 08-31-2027

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) - 24 samples. Frequency of testing - Monthly.

Contract Period: Option 4 POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Heterotrophic Plate Counts (HPC) Tomah - 54 samples. Wausau CBOC - 12 samples. Frequency of testing -Quarterly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. SPS Hardness/Ionic Contaminants Panel - 10 samples each for 7 contaminants per panel. Frequency of testing - Quarterly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Limulus Amoebocyte Lysate (LAL)/Endotoxin - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Total Organic Carbon (TOC) - 17 samples. Frequency of testing - Quarterly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) - Not to exceed 240 samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Heterotrophic Plate Counts (HPC) Tomah - Not to exceed 108 samples per year. Wausau CBOC - Not to exceed 24 quarterly samples per year. Frequency of testing - Weekly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - SPS Hardness/Ionic Contaminants Panel - Not to exceed 50 samples each, for 7 contaminants per panel, per year. Frequency of testing - Monthly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Limulus Amoebocyte Lysate (LAL)/Endotoxin - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2027 POP End: 08-31-2028

SPS/Dental Water Testing, Tomah VA Medical Center. Validation, System Repair, and Interventional Testing - Total Organic Carbon (TOC) - Not to exceed 50 samples per year. Frequency of testing - Monthly.

POP Begin: 09-01-2027 POP End: 08-31-2028

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.