36C25223Q0630.docx

36C25223Q0630

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 607-24-1-6083-0001 36C25223Q0630 07-25-2023 Rogers, Aaron 414-844-4800 X43252 08-21-2023

10:00 AM

CDT

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 484110 $34 Million

NET 30

X N/A X

WILLIAM S. MIDDLETON MEMORIAL VETERANS

HOSPITAL

DEPARTMENT OF VETERANS AFFAIRS

2500 OVERLOOK TERRACE

MADISON WI 53705-2254

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

LINEN TRANSPORATION SERVICES FOR THE WILLIAM S. MIDDLETON

VETERANS HOSPITAL IN MADISON WI.

TRANSPORT LINEN BETWEEN:

MADISON AND GREENBAY AND IRON MOUNTAIN &

MADISON AND IOWA CITY

SERVICE CONTRACT LABOR STANDARDS APPLY

Dane County WD 2015-4897 (Rev-23) dated 06.30.2023

CONTRACT OFFICER: AARON ROGERS AT

AARON.ROGERS1@VA.GOV

See CONTINUATION Page 607-3640162-6083-857100-2220 0100561Z6 X X X

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: AARON ROGERS- CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR AUGUST 11TH, 2023 AT 10:00 AM LOCAL TIME. All interested parties to meet poc Erik Bakko at the main entrance of the Madison VA hospital, also known as the Valet Entrance. Vendors can park in the parking ramp and meet in the main lobby.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer aaron.rogers1@va.gov no later than AUGUST 14TH, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted in monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 STATEMENT OF WORK/PWS

1. DESCRIPTION OF SERVICES

The Contractor shall provide all labor, material, travel, management, vehicles, and equipment necessary for the service of transportation of clean linens from William S Middleton VA Hospital located in Madison, WI to the Milo C. Huempfner VA HCC, Green Bay WI, Oscar G Johnson VAMC Iron Mountain, MI and to the Iowa City VA Health Care System, Iowa City, Iowa. The Contractor shall provide all labor, material, travel, management, vehicles, and equipment necessary for the service of transportation of soiled linens from Green Bay VA HCC, Iron Mountain VA and Iowa City VA Health Care System to Madison VA.

2. BACKGROUND:

The Madison VA Hospital processes soiled linens for the Iron Mountain VA Medical Center, the Green Bay Health Care Clinic and Iowa City VA Health Care System. This arrangement necessitates transportation of soiled and clean linen between the Madison VA and the (3) three other facilities.

Contractor shall provide transportation of soiled and clean linen between the Madison VA Hospital and Iron Mountain VA Medical Center and the Green Bay Health Care Clinic and Iowa City VA Health Care System. The expectation is that the transportation is timely, dependable, and that there is good communication from the contractor when any disruption or delay in service is anticipated.

3. SCOPE:

Each trip is estimated at 13 carts (Cart Size: 28"W X 55"L X 65"O.H + perimeter bumper 8" x 2" TPR wheels with pre-lubricated, sealed ball bearings, 8" corrosion-resistant casters, 2 swivel & 2 rigid, capacity per caster 2000 LBS.) (Total Cart Weight: approximately 7,020 LBS for the 13 carts-entire load-each trip, approximately 540 Lbs./individual cart) Linen Transportation Services shall include the loading, unloading, pickup, collection, transportation, and delivery of soiled and clean linen carts. Vendor shall move linen carts on/off the truck and to/from the designated linen staging/storage rooms at each site adhering to the following delivery schedule:

IOWA CITY:

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

GREEN BAY & IRON MOUNTAIN:

Monday / Wednesday / Friday Schedule (156 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Green Bay VA Clinic (13 carts total weight approx. 7,020 Lbs.), arriving at the Green Bay VA Clinic for drop-off between 7:00AM – 1:00PM on Mondays, Wednesdays and Fridays. Pickup Soiled Linens at Green Bay VA Clinic at time of clean linen delivery. Deliver Clean Linens at Iron Mountain VA Medical Center. Pickup Soiled Linens at Iron Mountain VA Medical Center. Deliver Soiled Linens from both locations to the Madison VA Hospital. (13 carts total weight approx. 7,020 Lbs.)

Tuesday / Thursday Schedule (104 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at the Iron Mountain VA Medical Center (13 carts total weight approx. 7,020 Lbs.), arriving at the Iron Mountain VA Medical Center for drop-off between 8:00AM – 9:00AM on Tuesdays and Thursdays. Pickup Soiled Linens at Iron Mountain VA Medical Center at time of clean linen delivery. Deliver Soiled Linens to the Madison VA Hospital. (13 carts total weight approx. 7,020 Lbs.)

4. SPECIFIC TASKS.

The Contractor shall provide uninterrupted linen transportation services within the hours, dates and times in the order listed above.

The Contractor shall shrink wrap all clean linen carts prior to transportation. Shrink wrap shall be complete from top to bottom of the cart. The Contractor shall use enough shrink wrap so there are no gaps or holes to prevent cross-contamination of clean linens during transportation. Contractor shall use only enough shrink wrap to adequately cover the carts; no carts shall be excessively shrink wrapped. The contractor shall deliver all clean linen carts with shrink wrapping still intact. The Government shall be responsible for the removal of all shrink wrapping.

The Contractor shall be solely responsible for the loading and off-loading of clean and soiled linens at each pickup and delivery location.

5. HOURS OF OPERATION/FEDERAL HOLIDAYS:

The contractor is responsible for conducting business at each location between the hours of operation listed above, Monday thru Saturday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall not be reimbursed when the government facility is closed for the above reasons.

If a Federal Holiday falls on a regularly scheduled delivery day, an alternate day shall be pre-scheduled to complete the required three trips per week.

Contractor shall not be required to perform services on the following federal holidays nor any other day declared a federal holiday by the President of the United States:

· New Year’s Day

· Labor Day

· Martin Luther King Jr.’s Birthday

· Columbus Day

· President’s Day

· Veteran’s Day

· Memorial Day

· Thanksgiving Day

· Independence Day

· Christmas Day

· Juneteenth

The expectation of the Contractor shall be to provide uninterrupted linen transportation services within the same working day, in the order listed above.

Locations:

William S Middleton Memorial VA Hospital 2500 Overlook Terrace Madison, WI 53705

Oscar G Johnson VAMC 325 East H Street Iron Mountain, MI 49801

Milo C. Huempfner VA HCC 2851 University Ave Green Bay, WI 54311

VA Central Iowa City Healthcare System 601 Hwy 6 West Iowa City, IA 52246

6. PERFORMANCE MONITORING

The COR shall monitor contractor performance and certify the work was done in accordance with the contract. This monitoring will be done by periodically monitoring the pickup and drop off times as well as the condition of the product being sent and received.

7. COMPETENCY OF WORKFORCE:

All drivers performing services shall possess a valid driver’s license for the type of vehicle operated as required by the state of Wisconsin, Michigan and Iowa. The Contractor shall be responsible to ensure Contractor’s employees providing work on this contract are fully trained and completely competent to perform the required work.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8. INCLEMENT WEATHER:

The Contractor shall have a plan in place for inclement weather and shall make all reasonable efforts to fulfill the requirements of the contract during an inclement weather event. Inclement weather does not relieve the Contractor of their duties to perform on the Contract and all deliveries shall be completed at the earliest possible time after the conclusion of the event.

During an inclement weather event, it shall be the responsibility of the Contractor to adequately communicate any and all delays caused by the event. Inclement weather events shall be evaluated on a case-by-case basis based on severity and the acceptability of the inclement weather event and its associated delays in performance shall be determined by the COR and/or CO.

9. KEY PERSONNEL:

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work and who shall act as the Government’s sole point of contact for the Contractor. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer’s Representative. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00 a.m. to 4:00p.m., Monday thru Saturday except Federal holidays or when the government facility is closed for administrative reasons.

10. GOVERNMENT FURNISHED ITEMS AND SERVICES:

Equipment:

The Government shall provide linen carts for the transportation of the hospital linens. These carts shall be 650 NX Sani-Trux with dimensions of 28”x54-1/2”x63” and shall weigh approximately 500-700 pounds per cart. The Government shall also provide all hospital linens and linen bags that are to be transported as well as the covers that protect the clean and soiled linens.

Facilities:

The Government shall provide a location for pick-up and delivery of linens that is accessible by truck. The Government shall provide access to the pick-up and delivery points located at the three locations and during the hours of operations defined herein.

Materials:

The Government shall provide all associated accessories for the proper storage and transportation of the linen carts. These accessories include, but are not limited to: vinyl covers for clean linens, crossbars for clean linens that are required to be hung during transportation, and bags for soiled linens.

11. CONTRACTOR FURNISHED ITEMS

Equipment:

The Contractor shall furnish all tools and equipment necessary to properly perform the work defined in the contract. The Contractor shall secure all ancillary tools and equipment, including shrink wrap. The Contractor shall provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris.

Vehicle efficiency is solely the responsibility of Contractor and Contractor shall not be relieved of contract responsibilities due to fuel charges, vehicle breakdown or failure of vehicles to operate.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 484110 - General Freight Trucking, Local PRODUCT/SERVICE CODE: V112 - Transportation/Travel/Relocation - Transportation: Motor Freight

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024

Monday/Wednesday/Friday Pickup Clean at Madison VAMC – Deliver Clean at Green Bay CBOC – Deliver Clean/Pickup Soiled to Iron Mountain VAMC – Pickup Dirty at Green Bay CBOC – Deliver Soiled at Madison VAMC.

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024

Tuesday & Thursday Pickup Clean at Madison VAMC – Deliver Clean/Pickup Soiled at Iron Mountain VAMC – Deliver Soiled at Madison VAMC Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

Monday/Wednesday/Friday Pickup Clean at Madison VAMC – Deliver Clean at Green Bay CBOC – Deliver Clean/Pickup Soiled to Iron Mountain VAMC – Pickup Dirty at Green Bay CBOC – Deliver Soiled at Madison VAMC.

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

Tuesday & Thursday

Soiled at Madison VAMC Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Monday/Wednesday/Friday Pickup Clean at Madison VAMC – Deliver Clean at Green Bay CBOC – Deliver Clean/Pickup Soiled to Iron Mountain VAMC – Pickup Dirty at Green Bay CBOC – Deliver Soiled at Madison VAMC.

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Tuesday & Thursday

Soiled at Madison VAMC Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Monday/Wednesday/Friday Pickup Clean at Madison VAMC – Deliver Clean at Green Bay CBOC – Deliver Clean/Pickup Soiled to Iron Mountain VAMC – Pickup Dirty at Green Bay CBOC – Deliver Soiled at Madison VAMC.

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Tuesday & Thursday

Soiled at Madison VAMC Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Tuesday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Tuesday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

Thursday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 5:00PM – 10:00PM Thursday night.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

Saturday Schedule (52 round-trips/year):

Pickup Clean Linens at Madison VAH and Deliver Clean Linens at Iowa City VA (13 carts total weight approx. 7,020 Lbs.), arriving at the Iowa City VA for drop-off between 8:00AM – 1:00PM Saturday.

Pickup Soiled Linens at Iowa City VA at time of clean linen delivery– Deliver Soiled Linens at Madison VAH (13 carts total weight approx. 7,020 Lbs.)

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

Monday/Wednesday/Friday Pickup Clean at Madison VAMC – Deliver Clean at Green Bay CBOC – Deliver Clean/Pickup Soiled to Iron Mountain VAMC – Pickup Dirty at Green Bay CBOC – Deliver Soiled at Madison VAMC.

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

Tuesday & Thursday

Soiled at Madison VAMC Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (DEC 2022) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days before contract’s performance period ends.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days before contract’s performance period ends; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.8 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: DEPARTMENT OF TRANSPORTATION AND ALL OTHER STATE AND LOCAL LAWS AND REGULATIONS.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: DEPARTMENT OF TRANSPORTATION AND ALL OTHER STATE AND LOCAL LAWS AND REGULATIONS.

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general…