Solicitation 36C25223Q0141 Amendment 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

N/A

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25223Q0141

01-13-2023

X

X X

See the Attachment for the specifics of Amendment 0003.

The quote deadline remains Tuesday, January 17, 2023, by 5:00 PM Local Time.

Rob Knight

Contracting Officer

Solicitation 36C25223Q0141

Amendment 0003

ATTACHMENT

Section B.3 Performance Work Statement, Paragraph B has been amended to clarify the staffing requirements, highlighted below. Please note that the staffing requirements for the proposed contract require twenty-four (24) full-time employees each week, including the Shift Leader for each shift. Also, minimum staffing requirements have been deleted from the Performance Work Statement.

B. Staffing.

1. Executive Housekeeper: The Contractor shall designate an Executive Housekeeper to be responsible for all services to be provided under this Contract and who will serve as the primary point-of-contact for the COR. The Contractor may designate an Alternate Executive Housekeeper to serve as a backup to the Executive Housekeeper so long as the Alternate Executive

Housekeeper meets all of the requirements for the Executive Housekeeper. The Alternate

Executive Housekeeper may fulfill all of the functions of the Executive Housekeeper so long as advanced notice is given to the COR that the Alternate Executive Housekeeper will be fulfilling the duties of the Executive Housekeeper.

a. Availability: The Executive Housekeeper shall be available by telephone during all shifts.

b. Meeting Attendance: The Executive Housekeeper shall attend all meetings regarding this

Contract. The COR, in the COR’s sole discretion, may permit virtual meeting attendance by telephone or computer.

c. Onsite Visitation Requirements: The Executive Housekeeper shall visit the FHCC campus at least biweekly during the 1st Shift (as defined below) and monthly during the 2nd and 3rd shifts (as defined below) for quality assurance and supervisory purposes.

d. Experience Requirements: The Executive Housekeeper shall possess a minimum of three (3) years of housekeeping experience, which shall consist of a minimum of two (2) years of general housekeeping experience and at least one (1) year of verifiable hospital housekeeping experience.

2. Shift Leaders: The Contractor shall designate a Shift Leader for each shift. In the event that a

Shift Leader is absent from a Shift, the Executive Housekeeper shall notify the COR of the absence as soon as it known and shall provide the name of the person designated as the Shift

Leader in the normal Shift Leader’s absence.

a. Responsibilities:

i. Take employee attendance, ensuring that the proper number of employees are present prior to the beginning of the shift;

ii. Check-in with the COR or the COR’s designee to receive the work assignments for that shift;

iii. Ensure the work-tempo remains high, working alongside the other employees as needed; and

iv. Ensure the quality of the work provided by their Shift meets the requirements of this

Contract.

b. Experience Requirements: Each Shift Leader shall possess at least one (1) year of experience within the last three (3) years in hospital/medical housekeeping services (not general housekeeping). Each Shift Leader shall also have experience with management, training, and performing administrative tasks.

3. Shifts: The Contractor shall provide three (3) shifts with the following number of employees per shift; the total number includes the Shift Leader, but excludes the Executive Housekeeper. Note:

All times are Local (Central).

a. 1st Shift (7:30 a.m. – 4:00 p.m.):

i. Sunday – Thursday: four (4) employees; and

ii. Tuesday – Saturday: five (5) employees.

Note: This staffing requirement means that the Contractor shall provide nine (9) employees total Tuesday – Thursday on 1st Shift.

b. 2nd Shift (12:00 p.m. (noon) – 8:30 p.m.):

i. Sunday – Thursday: four (4) employees; and

ii. Tuesday – Saturday: five (5) employees.

Note: This staffing requirement means that the Contractor shall provide nine (9) employees total Tuesday – Thursday on 2nd Shift.

c. 3rd Shift (12:00 a.m. (midnight) – 8:30 a.m.):

i. Monday – Friday: three (3) employees; and

ii. Tuesday – Saturday: three (3) employees.

Note: This staffing requirement means that the Contractor shall provide six (6) employees total Tuesday – Friday on 3rd Shift.

Note: These staffing requirements mean that the Contractor shall provide twenty-four (24) full-time employees each week.

4. Shift Schedule: Within fifteen (15) calendar days after Contract award, the Contractor shall provide a Shift Schedule to the COR, which shall include the names and telephone numbers for the Executive Housekeeper, the Alternate Executive Housekeeper (if designated), and all Shift

Leaders. The Shift Schedule shall also contain the names of all personnel by shift assigned. The

Contractor shall provide an updated Shift Schedule to the COR within the first five (5) calendar days of each month thereafter.

5. Federal Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation

6. Personnel Requirements: The Contractor shall ensure that personnel performing services under this Contract meet the following requirements:

a. Technically Qualified: All employees shall be able to perform the tasks set forth in Section C

Basic Cleaning Services, below.

b. Physically Qualified: All employees shall be physically able to perform services under this

Contract, to include at a minimum the following: ability to lift 20 pounds; prolonged standing and walking; and frequent bending at the waist.

c. Medically Qualified: Pursuant to recommendations by The Joint Commission, Centers for

Disease Control and Prevention (CDC), and the Veterans Health Administration (VHA), the

Contractor shall submit proof of the following medical requirements for each employee providing services under this Contract:

i. Annual Tuberculosis Test, with a chest x-ray if test shows positive;

ii. Hepatitis B vaccine or titer;

iii. COVID-19 vaccination, with boosters as required; and

iv. Current Influenza (Flu) vaccination.

Note: In addition to these requirements, all employees shall be healthy when performing services under this Contract; sick employees shall not report to work, and employees that become sick at work shall depart the facility as soon as possible.

d. Proper Behavior: While onsite, all employees shall be courteous and respectful of the staff, patients, visitors, and each other. Contractor employees shall not be rude, argumentative, or confrontational with anyone. Any violation of this policy is grounds for immediate revocation of that person’s access badge and a permanent ban from the facility.

e. Hygiene and Grooming: All employees shall maintain proper hygiene and grooming standards while on onsite.

f. Clear Criminal Record: All employees shall have a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude, i.e., lying, cheating, or stealing.

g. Able to Communicate in English: All employees shall be able to effectively communicate in

English – speaking, reading, and writing. The purpose of this requirement is to ensure that all employees are able to understand any alerts or warnings, oral and written, issued by the facility.

7. Uniforms: The Contractor shall provide a standard custodial-type uniform to its personnel that is easily recognizable and clearly distinguishes them as Contractor personnel. Uniforms shall:

present a neat, distinctive appearance; be clean and maintained in good repair; and be worn as designed by the manufacturer. A standard custodial uniform is a collared work-shirt (button-down or polo style), pants or skirt of twill or similar material, and footwear that covers the entire foot for safety purposes. Contractor personnel shall not wear hats.

8. Identification Badges: Personnel shall wear their Government-issued identification badge so that it is clearly visible on the front of their uniform.

End of Amendment 0003