36C25223Q0080.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATE S BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT

ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT

USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25223Q0080 11-04-2022 Mead, Jennifer 414-844-4800 x43273 11-18-2022 15:00 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 561990 $14.5 Million N/A X 36C537 Department of Veterans Affairs Jesse Brown VA Medical Center 820 S. Damen Ave Chicago IL 60612-3728 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page On-site destruction (shredding) of sensitive documents, including those containing protected health information for the Jesse Brown VA Medical Center and associated Community- Based Outpatient Clinics (CBOCs) and other facilities, in accordance with the Statement of Work. See Continuation Page.

See CONTINUATION Page X X X Ashley Johnson Contracting Officer

Page 1 of Page 1 of Solicitation: 36C25223Q0080 On-Site Document Sensitive Destruction at Jesse Brown VA Medical Center and associated CBOC Locations.

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME

ADDRESS

CITY-STATE-ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SAM UEI NO.

CAGE CODE

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT: JENNIFER MEAD – CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

While a site visit is not a requirement to offer a quote, any business shall contact the Contracting Officer’s Representative (COR) to schedule a site visit:

Antoinette Byrd (COR): 312-569-7147 or Antoinette.Byrd@va.gov

All Site visits shall be complete by TUESDAY NOVEMBER 15, 2022, 1:00 p.m. local time.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer Jennifer.Mead@va.gov no later than TUESDAY NOVEMBER 15, 2022 @3:00 P.M. LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

PIV Card:

Defined in VA Directive 0735 as: “Personal Identity Verification (PIV) Credential: An identification card that complies with FIPS 201 and related guidance that contains a photograph and stored identity information so that the claimed identity of the cardholder can be verified by another person or an automated process. PIV credentials are issued to persons requiring routine access to VA facilities or information systems.”

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special Agreement Check (SAC) & National Agency Check with Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access.

The current FY23 fees associated with background investigations: SAC is $20. This fee is the responsibility of the Contractor and will be billed accordingly.

Routine Access and Personal Identity Verification of Contractor Personnel:

The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

It shall be the responsibility of the prime Contractor to return such identification to the VA.

12. BUSINESS ASSOCIATE AGREEMENT (BAA):

Contractor shall have a complete, approved Business Associate Agreement (BAA) with the VA prior to performing services.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SERVICES

Jesse Brown VA Medical Center 239 bins, shredded weekly (6x 95GAL bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Chicago Heights (8 bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

Auburn Gresham (5 bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

Lakeside (7 bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

2100 W. Harrison (6 bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

2125 W. Harrison

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

A Safe Haven (Bi-Weekly) (2 bins, shredded every other week)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

Adam Benjamin Jr. CBOC (22 Bins, shredded weekly)

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

Base Year Est. Total: $

All quantities provided herein are estimates

Jesse Brown VA Medical Center

(6x 95GAL bins, shredded weekly)

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

Chicago Heights

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

Auburn Gresham

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

Lakeside

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

2100 W. Harrison

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

2125 W. Harrison

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

A Safe Haven (Bi-Weekly)

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

A Safe Haven (Bi-Weekly)

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

Option Year One (1) Est. Total: $

Jesse Brown VA Medical Center

(6x 95GAL bins, shredded weekly)

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Chicago Heights

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Auburn Gresham

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Lakeside

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

2100 W. Harrison

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

2125 W. Harrison

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

A Safe Haven (Bi-Weekly)

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Adam Benjamin Jr. CBOC

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Option Year Two (2) Est. Total: $

Jesse Brown VA Medical Center

(6x 95GAL bins, shredded weekly)

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Chicago Heights

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Auburn Gresham

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Lakeside

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

2100 W. Harrison

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

2125 W. Harrison

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

A Safe Haven (Bi-Weekly)

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Adam Benjamin Jr. CBOC

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Option Year Three (3) Est. Total: $

Jesse Brown VA Medical Center

(6x 95GAL bins, shredded weekly)

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Chicago Heights

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Auburn Gresham

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Lakeside

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

2100 W. Harrison

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

2125 W. Harrison

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

A Safe Haven (Bi-Weekly)

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Adam Benjamin Jr. CBOC

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Option Year Four (4) Est. Total: $

Base Year + Option Year One (1) - Four (4) Est. Total: $

STATEMENT OF WORK

1. Scope: The contractor shall provide all labor, travel, security, materials, and the necessary equipment to provide weekly off-site destruction (shredding) of sensitive and confidential documents, including those containing protected health information for the Jesse Brown VA Medical Center and associated Community-Based Outpatient Clinics (CBOCs) and other facilities listed below.

2. Specific Tasks/Deliverables. Contractor shall provide all labor, travel, security, materials, and the necessary equipment to provide weekly off-site destruction (shredding) of sensitive and confidential documents, including those containing protected health information for the Jesse Brown VA Medical Center and associated facilities listed below.

3. Contractor shall provide approximately 295 locked security waste containers to be distributed/allocated throughout the listed facilities for the collection of documents to be destroyed and (6) 95-gallon totes to be secured at the Jesse Brown facility dock.

a. Security waste containers should be at least 35 gallons in size, but no larger than 43 gallons, so as to be able to fit in these various locations. During the course of the contract, these quantities, locations, and date of document collection by the contractor may change as needed, through written correspondence, at the direction of the Contracting Officer’s Representative (COR).

b. Contractor personnel shall collect/consolidate the documents for off-site destruction. Documents for destruction may include but are not limited to paper, folders, x-ray file jackets, patient ID bracelets, patient ID cards, and self-adhering prescription labels. Specific schedule shall be coordinated with and approved by the COR. Documents shall be destroyed within 24 hours of collection.

c. Frequency of collection per facility shall be as follows:

Jesse Brown VAMC: weekly Adam Benjamin Jr CBOC (Crown Point): weekly Chicago Heights: weekly Auburn Gresham: weekly Lakeside CBOC: weekly 2100 W. Harrison: weekly 2215 W. Harrison: weekly A Safe Haven: every other week

d. Contractor shall provide approximately (295) locked security console containers throughout the facilities for the collection of documents throughout the week, prior to their destruction as well as (6) 95-gallon totes to be secured at the Jesse Brown facility dock.

· Jesse Brown VAMC:

(239) Locked Containers,

(6) 95-gallon totes

· Adam Benjamin Jr CBOC (Crown Point):

(22) Locked Containers

· Chicago Heights:

(5) Locked Containers

· Auburn Gresham:

(6) Locked Containers

· Lakeside CBOC:

(7) Locked Containers

· 2100 W. Harrison:

(12) Locked Containers

· 2215 W. Harrison:

(2) Locked Containers

· A Safe Haven:

(2) Locked Containers

e. Contractor shall provide a certificate of destruction for each off-site destruction service.

4. Hours of Operation.

a. Normal hours of coverage are Monday through Friday from 7:00 am to 4:00 pm CST, excluding holidays. All services will be performed during normal hours of coverage unless requested or approved by COR or designee.

Holidays include:

Independence Day

And any other day specifically designated as a national holiday by the President of the United States. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

b. Collection/consolidation of documents for destruction shall be conducted on Mondays. Additional collections may be scheduled or called in throughout the week, as necessary. The contractor shall respond within 24 hours to any such call for additional collections.

c. Collection/consolidation dates, times and locations may be changed as required by the Government. The COR will coordinate any changes to the schedule with the contractor. A revised collection schedule will be provided to the contractor if permanent changes are made to the schedule.

5. Places of Performance.

Jesse Brown VA Medical Center 820 S. Damen Ave Chicago, IL 60612-3728

Adam Benjamin Jr. CBOC 9301 Madison St.

Crown Point, IN 46307

Auburn Gresham CBOC 7731 S. Halsted St.

Chicago, IL 60620

Chicago Heights CBOC 211 South Dixie Highway, Suite 4 Chicago Heights, IL 60411

Lakeside CBOC 211 E. Ontario St., Suite 1200 Chicago, IL 60611

Harrison Facility 2100 W. Harrison St. (2nd Floor) Chicago, IL 60612

A Safe Haven Veterans Resource Center 2750 W. Roosevelt Rd. (1st Floor) Chicago, IL 60608 Harrison Facility #2 2215 W. Harrison St. (1st Floor) Chicago, IL 60612

6. Period of Performance.

Base Year: December 1, 2022, to November 30, 2023 Option Year 1: December 1, 2023, to November 30, 2024 Option Year 2: December 1, 2024, to November 30, 2025 Option Year 3: December 1, 2025, to November 30, 2026 Option Year 3: December 1, 2026, to November 30, 2027

7. Quality Control. The Contractor shall develop and maintain quality programs to ensure document destruction services (shredding) are being performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the contractor shall develop quality control procedures addressing the areas where the acceptable quality levels were not met. The contractor is responsible for quality control and specification compliance.

8. Performance Monitoring. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.

a. Direct Observation-(Can be performed periodically or through 100% surveillance.)

b. Periodic Inspection- (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

9. Security Requirements.

a. Security waste containers shall be kept locked at all times. Contractor shall have two sets of keys for each security container. One set shall be provided to the COR. The second set shall remain in the possession of the contractor (with contractor employees while Off-Site, and in a locked safe or other secure device while at the contractor’s site).

b. Documents collected for destruction shall be secured in a manner that prevents their content from being read, lost, or stolen throughout the process until their final destruction.

c. Materials collected for destruction and disposal will be secured until the material is rendered unrecognizable and unable to be reconstructed to any degree.

d. The contractor shall be responsible for management, oversight, security, and control of all sensitive and confidential documents including those containing protected health information stored in the locked containers, prior to and until completion of shredding of the documents.

e. Prior to beginning performance of document destruction activity, the contractor will report to the COR. The COR and/or designee will inspect the planned operation and monitor the activity. Upon arrival to Jesse Brown VA Medical Center and CBOCs, contractor shall maintain the security waste material in a secured container and or a secured holding area, which will prevent any disclosure or unauthorized access.

10. Activity Logs/Reports.

a. The contractor shall provide a proof of service report for each console or bin serviced using an electronic bar-coding system creating a service record complete with date and time stamp. This shall be provided daily, upon completion of service for all serviced locations.

b. The contractor shall prepare and submit to the COR a signed Certificate of Destruction for each shredding of documents, the same day of the activity. The contractor shall maintain proper records concerning each Certificate of Destruction issued. The Certificate of Destruction must at a minimum contain the following:

1) Pick-up/Delivery Location

2) Pick-up/Delivery Date

3) Amount of shredded waste (# of containers picked up and pounds shredded)

4) Destruction Certification Document Number

5) Destruction Certification Date

6) Any other information as determined necessary by the Privacy Officer

11. Government-Furnished Equipment (GFE) / Government-Furnished Information. The contractor understands and agrees that property obtained for destruction under this contract may contain records previously maintained as a system of records subject to the Privacy Act. The contractor is subject to the provisions of the Privacy Act and is responsible for compliance with its provisions with respect to the handling and disposal of protected information.

12. Other Pertinent Information or Special Considerations.

a. Laws and Ordinances. The contractor shall comply with all applicable laws, ordinances, and regulations (Federal, State, City or otherwise) covering operations performed under this contract. Contractor shall be bonded, insured, and certified by the National Association for Information Destruction, Inc. (NAID) for paper/printed media destruction, and knowledgeable of the following guidelines and practices:

1) Association for Records Managers and Administrators, International (ARMA)

2) American Society for Industrial Security (ASIS)

b. Contractor is responsible for maintaining all containers in clean, odor free, secure, and safe condition.

c. Contracting Officer’s Representative (COR). At the time of contract award, the VA shall designate a COR to represent the contracting officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the contractor.

d. Liability Insurance. Contractor must maintain liability insurance in the amount of $1 million to include covering claims of negligence and/or other torts alleged to have been committed by the Contractor, its employees, and/or its sales representatives, including, but not limited to, any allegations arising out of the presence of the Contractor's representatives in patient care areas. Contractor will provide Government with proof of insurance upon request. All representatives of the Contractor who will be present in-patient care areas will comply with all applicable Government policies governing visitors to patient care areas. Contractor agrees to defend, indemnify, and hold harmless Government and any agents and employees of Government from any and all liabilities, claims, actions, or suits for personal injury or death arising out of or in connection with the presence of Contractor's representatives in patient care areas. Defense of any claims against Government entities will be conducted in accordance with the procedures of the United States Department of Justice governing claims under the Federal Tort Claims Act.

13. Required Registration with Contractor Performance Assessment Reporting System (CPARS). As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed the thresholds outlined in FAR Part 42.15 and shares those evaluations with other Federal Government contract specialists and procurement officials through the Past Performance Information Retrieval System (PPIRS). The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to the posting of each report. To fulfill this requirement VA uses an online database, the Contractor Performance Assessment Reporting System (CPARS). The CPARS database information is uploaded to the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

Each contractor whose contract award is estimated to exceed the thresholds outlined in FAR Part 42.15 is required to provide to the contracting officer contact information for the contractor’s representative with their response to the solicitation. The contractor is responsible to notify the contracting officer of any change to the contractor’s representative during the contract performance period. Contractor’s representative contact information consists of a name and email address.

The Government will register the contract within thirty days after contract award. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Intermediate reports will be filed each year until the last year of the contract, when the final report will be completed. Each report shall be forwarded in CPARS to the contractor’s designated representative for comment. The contractor’s representative will have thirty days to submit any comments and return the report to the VA contracting officer. Failure by the contractor to respond within those thirty days will result in the Government’s evaluation being placed on file in PPIRS without contractor’s comments.

14. Health and Human Services/Office of Inspector General (HHS/OIG). To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the HHS/OIG, List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract. Further the Contractor is required to certify in its proposal that all persons listed in the contractor’s proposal have been compared against the OIG list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

15. Health Insurance Portability and Accountability Act (HIPAA) Compliance. The contractor is subject to the provisions of the Health Insurance Portability and Accountability Act (HIPAA). It is the contractor's responsibility to review HIPAA requirements. All documents must be destroyed within 24 hours of receipt and meet HIPAA acceptable destruction methods. Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health, and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor shall be required to enter into a Business Associate Agreement (BAA) with VA.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor.

(ii) Invoice date and number.

(iii) Contract number, line-item number and, if applicable, the order number.

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading.

(vi) Terms of any discount for prompt payment offered.

(vii) Name and address of official to whom payment is to be sent.

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment. —

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment).

(B) Affected contract number and delivery order number, if applicable.

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days.

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor.

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other…