S05 - Pre-Bid RFIs 695-20-101 08.05.2024-final.xlsx
XLSX spreadsheet 32 KB Posted
- Solicitation number
- 36C25223B0031
About this file
This document is a collection of pre-bid requests for information (RFIs) related to a federal solicitation for the renovation of elevators in Building 111. The solicitation, Solicitation # 36C25223B0031, is for the renovation of the A, B, and C banks of elevators in Building 111. The work includes replacing elevator components, installing new lights and switches in the elevator shafts, and integrating the elevators with the facility's emergency power and fire alarm systems. Key details include:
The solicitation is being issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 12. The anticipated award date is in the first quarter of fiscal year 2025, with a notice to proceed and start of construction in the second quarter of fiscal year 2025. The work is to be performed in phases, with a target of 16 weeks per elevator modernization. The contractor will be responsible for hiring the elevator inspector and coordinating all required testing and inspections. The solicitation requires the use of non-proprietary, Buy American Act compliant elevator equipment. Commissioning of the elevator systems and integration with emergency power is a key requirement.
View the file
Other files
Show all 25
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
240313
| Project # 695-22-101 Renovate Building 111 Elevators (A, B and C Banks) Solicitation # 36C252-23-B-0031 |
| Pre-Bid RFIs |
| RFI # | RFI From | Date | Question/Comment | Response (AE Initial Response) | Response Posted in Amendment # | RESPONSIBILITY | ACTION ITEMS |
| 1 | ONeill Contractors Inc. | 1/25/24 | Who currently has the elevator maintenance contract? | Elevated Technologies holds the Elevator Maintenance |
| Southco Services LLC holds Milwaukee Elevator Inspection | NA | |||
| 2 | Systec LTD of Wisconsin Inc. | 1/31/21 | Drawing FX112 from the project documents call for reusing all existing fire alarm devices. We are suggesting that these devices be replaced for the following reasons: |
The existing devices are 15-20 years old.
These devices are no longer available or manufactured.
If a device is found to be faulty, used or refurbished would be the only option for replacement.
These devices would not be able to be covered by any project warranty if required by the project documents.
| The fire alarm panels have been upgraded so new devices would be compatible. | Concur with Systec; the sole source system provider. Design Team was led to believe the modules were of the same vintage as the control unit. If not: it's agreed it is in the best interest of the government to replace the old field devices as a part of this work (modules for recall etc.). | 4 | ||||
| 3 | Van Ert Electric Company Inc. | 2/22/24 | Has any consideration been given to voltage drop for the light fixtures? With the circuit having to travel 140’ down the shaft, then back up 140’ just to get through all the switch legs of the 3 and 4 way switches, it will be over 300’ to the first fixture. I did not see anything in spec section 26 05 19 regarding upsizing wire after any specified distance. | Circuit wiring for shaft and pit fixtures shall be upsized for voltage drop to #10 wire minimum. Hoistway pit fixtures can be circuited to a dedicated circuit to reduce the length and ampacity on the hoistway lighting circuit to maintain a maximum of 3% voltage drop. | 4 | |
| 4 | Van Ert Electric Company Inc. | 2/22/24 | The telecommunications drawing says to provide a Cat6A cable from the elevator cabs to the elevator control panel. That work would typically be performed by the elevator contractor. Can you please verify that the EC is to perform that work? Also, do any additional data cables need to be installed from the elevator control panels to the facility’s data closet? | The telecom contractor will coordinate with the elevator contractor to provide and install the CAT6A cable from the elevator control panel to the closets Com Closet on the 10th Floor. Coordinate with VA IT department to determine final placement and landing in the data closet. Elevator Contractor will connect traveling cable from the cab to the controller and final terminate at both ends. |
| 4 | |||||
| 5 | Van Ert Electric Company Inc. | 2/22/24 | Sheet E212A keynote 3 calls for new wire between the elevator disconnect and elevator equipment. Is that wiring to originate from the disconnect or the shunt trip breaker? Is there a one-line drawing showing the relationship between the shunt trip breakers and the disconnects? It is confusing that both are shown. Typically the shunt trip breaker would be the disconnecting means for the elevator equipment. | The wiring in question will be between the disconnect switch and the elevator equipment. The main elevator feeders come into the shunt trip breakers, then to the disconnects, then to the elevator equipment. | |
| The existing disconnects and preceeding equipment and wiring is to remain. | NA | ||||
| 6 | Progressive Construction Services LLC | 2/16/24 | Are there “to scale” drawings for this one? The drawings up loaded are 8.5x11. |
| I just checked my drawings and they are set as 8.5 x 11 as well. | Files provided to VA all have the ability to scale. Contractors are to not rely on scaling drawings as a means for field verification, they should be used as diagramtic. | NA | ||||
| 7 | Progressive Construction Services LLC | 2/19/24 | The current elevators are roped 2:1 – Specification states to provide 1:1 Is the specification correct? | The Specification is incorrect. The existing roping is 2:1 and should be retained. | 4 | |
| 8 | Progressive Construction Services LLC | 2/19/24 | The “Cabs” are being replaced per the specifications – Others are stating that the cabs should be retained? Which is correct? And if cabs are to be replaced, verify car #9 should include a “dog house” to match the existing. | 2.46 CAR ENCLOSURE: PASSENGER/SERVICE ELEVATORS - D. | Provide cab wall panels, handrails, and ceiling as detailed on sheet AI113. |
| The note Flooring is by others was to indicate that it was by other trades. Refer to finish plans for flooring scope. | 4 | |||||
| 9 | Armstrong elevator Company | 2/16/24 | Could you please confirm if only hard copy bids will be accepted for this project, or if electronic bids via email will be allowed? | Electronic copies will not be accepted for IFB’s, mail in copy with wet signatures prior to bid openings or attending the bid opening in person. | NA | |
| 10 | Progressive Construction Services LLC | 2/15/24 | Can all work be completed during normal (0700 – 1530) daytime work shifts? | All work that can be performed without interruption of normal hospital services and traffic can be performed during normal daytime work shifts. Activities such and moving equipment through common areas must be performed outside of normal daytime work shifts. | NA | |
| 11 | Progressive Construction Services LLC | 2/15/24 | What is the anticipated award date for this project? | First quarter of FY2025 | NA | |
| 12 | Progressive Construction Services LLC | 2/15/24 | When is the “Notice to Proceed” anticipated to be issued? | Second Quarter of FY2025 | NA | |
| 13 | Progressive Construction Services LLC | 2/15/24 | When is the anticipated “Start of Construction” for this project? | This will be determined after award, based off of the Notice to Proceed (NTP) and project schedule. | NA | |
| 14 | Progressive Construction Services LLC | 2/15/24 | 5. | Current economic conditions have resulted in extended lead times on equipment. How will these extended lead times on necessary equipment be accounted for in the contract? | ||
| i. | Will all materials be required to be on site prior to starting the project? | |||||
| ii. | Will the contract duration be extended to account for long lead-time items? | At NTP, anticipated long leadtime items will be determined and required to be submitted first. Once approved and leadtimes determined, if a gap is created within the critical path schedule a construction suspension will be issued to eliminate the general conditions during a leadtime no-work period. |
i. Only the materials necessary for the current of construction will be allowed on-site. General Contractor shall not expect laydown area to be granted for the entirity of the equipment for the full project. Any equipment that is procured for following phases must be stored at General Contractors cost in climate controlled storage.
| ii. Long lead times will be handled as noted in first part of answer to this question. | NA | |||||
| 15 | Progressive Construction Services LLC | 2/1/24 | Will the VA be providing an updated set of Drawings and Specifications incorporating any drawing Changes, Specification changes, and the questions and answers prior to the NTP to the awarded contractor? | Bid amendments will be issued to address all RFI's prior to bid opening. A conformed set will not be provided. | NA | |
| 16 | Progressive Construction Services LLC | 2/15/24 | Is there a specific location for a site construction Trailer / Staging Area? If so, can you please advise where it is located? The anticipated need for storage / lay down space is 2000 SF for partial shipments of elevator equipment. | Site trailer location to be determined at time of construction contract award. See answer to #14 regarding elevator equipment early delivery. | NA | |
| 17 | Progressive Construction Services LLC | 2/15/24 | Will a Construction Fence be required around the staging area and trailer? | Laydown fence must be locked. Trailer must be lockable but not necessary to fence in. | NA | |
| 18 | Progressive Construction Services LLC | 2/15/24 | In Specification section 01 00 00 1.6.G, referring to Phasing. Please confirm this is the required sequence of construction for the new Elevators. Can you also provide durations for each of the listed Phases? | Follow the phasing on the plans for all work. Through the design process it was targeting 16 weeks per elevator modernization, however the Contracting teams will need confirm the schedule and advise the VA of any changes. | 4 | |
| 19 | Progressive Construction Services LLC | 2/15/24 | Please confirm which phasing sequence is correct? The one provided in Specification Section 01 00 00 1.6.G or the Legend provided on plan pages APH100, APH101, and APH102 | Follow the phasing on the plans for all work. | 4 | |
| 20 | Progressive Construction Services LLC | 2/15/24 | Plan Page AIC100, Infection Control General Notes #3 refers to the specifications Section 01 00 00 for phasing which does not match what is shown on the Phasing drawings sheets. Please advise which is correct and provide updated Specs and or drawings. | Follow the phasing on the plans for all work. | NA | |
| 21 | Progressive Construction Services LLC | 2/15/24 | In section 01 00 00 1.7.A, referring to the existing conditions survey being required within 60 days of the NTP meeting. With long lead times on the new elevators the existing condition survey is suggested to be done within 60 days of “Mobilization”. If done at NTP the “existing conditions” could change during the lead time. Please advise if this is acceptable. | No, the Existing Conditions Survey is essential to the elevator submittal process and should be be expedited as indicated 60 days from Notice to Proceed. Refer to RFI 14 for overall schedule implications. | ||
| Input Award for Mobilization. | NA | |||||
| 22 | Progressive Construction Services LLC | 2/15/24 | The specifications include a section 01 32 16.01 regarding AE schedules. Is this section applicable to the General Contractor? It appears this section has no responsibilities for the General contractor. | This Spec should be deleted and the Contractor will own, monitor and manage the CPM schedule. Need to comply with all of the requirements within specification 01 32 16.15 | 4 | |
| 23 | Progressive Construction Services LLC | 2/15/24 | Reference 01 32 16.15.1.2.C and 1.3, is an outside consultant required for CPM scheduling or can the General Contractor develop the schedule “In-House”? | This Spec should be deleted and the Contractor will own, monitor and manage the CPM schedule. Need to comply with all of the requirements within specification 01 32 16.15 | 4 | |
| 24 | Progressive Construction Services LLC | 2/15/24 | Is a submittal log/register required for submission / review / approval by the contractor for this project? Reference 01 33 23 1.3.C, the VA provides the initial submittal register, and the contractor is to track thereafter. | AE provides the intitial submittal register which will be shared with the award General Contractor. General Contractor to review, refine, update and monitor. Some submittals may be combined while others may be broken out into separate submittals. | NA | |
| 25 | Progressive Construction Services LLC | 2/15/24 | There is a specification section 01 45 35 for Special Inspections, but we do not see a list of required “Special Inspections”. Can you provide a list of the required “Special Inspections”? | Specification section 01 45 35 for Special Inspections will be edited and reissued. | 4 | |
| 26 | Progressive Construction Services LLC | 2/15/24 | Reference 01 81 13, is sustainable construction required on this project? | Yes, this is a requirement. Might be minimal, anything that applies should be provided. | NA | |
| 27 | Progressive Construction Services LLC | 2/15/24 | Specification Section 02 82 11 is contained in the spec book, yet there are no qty’s listed to assume for Abatement. Please advise of quantities to be assumed for bidding. | Due to the age of the facility, Contractors should be aware that Hazardous Materials maybe encountered. Should they be encountered and impact the work it should be brought to the attention of the COR. | 4 | |
| 28 | Progressive Construction Services LLC | 2/15/24 | Will crane picks, if used, for the lifting of Elevator Equipment or any other materials be restricted to federal holidays and weekends? | Contractors should anticipate this requirement if they need this. | NA | |
| 29 | Progressive Construction Services LLC | 2/15/24 | Is the Third-Party Fire Penetration inspector hired by contractor or the VA? | No, however GC must provide worker's certifications to install and self inspect. | NA | |
| 30 | Progressive Construction Services LLC | 2/15/24 | How will existing penetrations in Fire Rates Walls be remediated? Will the VA shops repair / remediate any existing penetrations that are not properly sealed? | If found, the General Contractor must notify COR. | NA | |
| 31 | Progressive Construction Services LLC | 2/15/24 | Specification section 14 08 00 Commissioning (for elevators) reference specification section 01 91 01 or 01 91 02 which is not included in bidding documents at this time. Please provide specification sections 01 91 00 or remove the reference from the project documents. | To be addressed in Addendum. | 4 | |
| 32 | Progressive Construction Services LLC | 2/15/24 | Will the VA be hiring a Commissioning Agent for this project? | The VA will NOT have an external Commissioning Agent. Intention is for the General Contractor to complete all testing, certification, and operational inspections to ensure fully operational and safe elevators and associated equipment. The Contractor is to provide Commissioning of the operation of the ATS notification and switch over between normal and emergency power to provide seamless elevator operation between modes | NA | |
| 33 | Progressive Construction Services LLC | 2/15/24 | What are the commissioning requirements for the General Contractor. Please advise of the required scope? | Aside from the Elevator Commissioning, the VA would like to confirm the emergency power is connected and validated. Contractor needs to have the ATS operation and integration with the elevator controls demonstrated to transition from normal power to emergency power and back to normal power for all elevators. | ||
| The elevators that are not on emergency power need to demonstrate that they go to a safe mode on power failure and when the power comes back on, they resume normal operation in a safe manner | NA | |||||
| 34 | Progressive Construction Services LLC | 15-Feb | Will any Commissioning be required for the Mechanical, Electrical or Fire Protections trades as there is nothing required in the specifications. | Aside from the Elevator Commissioning, the VA would like to confirm the power and fire alarm is connected and validated. Mehanical and Fire Protection Commissioning is not necessarily required only as it integrates into those elements being commissioning. See RFI's 31 & 32 | NA | |
| 35 | Progressive Construction Services LLC | 2/15/24 | In specification Section 14 21 10, Section 2.5.C (Traveling Cables) there do not appear to be provisions for Fire Alarm or Wander Guard systems. Are these required to be included? If so, please advise us of the requirements. | Fire alarm wires will not utilize wires in the traveling cable. Fire alarm wires would be a building system. As such, their wires are routed to elevator machine room and terminated in elevator controller. Amount of spares for required functions is called out in section 2.5 B - Provide spare conductors equal to 10 percent of the total number of conductors furnished, but not less than 5 spare conductors in each traveling cable. |
| Wanderguard ( Accutech IS 3200 Patient Wandering Prevention System) currently exists on the 9th floor for both the A and C banks. See revised spec for additional wanderguard information. | 4 | |||||
| 36 | Progressive Construction Services LLC | 2/15/24 | Per Specification Section 14 21 10, Section 3.6.A.1, please confirm the VA will be hiring the Elevator Inspector to conduct all required testing and inspections of the new elevators. | The notification and hiring of the inspector will be the responsibility of the elevator contractor performing the modernization. Costs of inspections and/or permitting fees shall be covered in base bid. | NA | |
| 37 | Progressive Construction Services LLC | 2/15/24 | Do the MEPF contractors need to include an allowance for _____ hours for training as specified? | Include 8 hours. | NA | |
| 38 | Progressive Construction Services LLC | 2/15/24 | Section 23 31 00, Section 3.1.D references cleaning of ductwork at tie in point. There appears to be no new ductwork required in the project, only capping of existing duct work. Please confirm cleaning of the existing ductwork will not be required. | No cleaning of existing ductwork is required. | 4 | |
| 39 | Progressive Construction Services LLC | 2/15/24 | Are the new lights and switches in the elevator shafts all to be controlled from any single switch from any floor, or location in the single shaft? If yes, all lights and switches will need to be “interconnected” to allow operations from any location. Or are the lights to be operable for only a single side of the shaft for the respective car in the shared shaft? | All lighting fixtures in a common hoistway are to be controlled together. | NA | |
| 40 | Progressive Construction Services LLC | 2/15/24 | On drawing E110A, in all three elevator banks it is indicated in the drawing “In addition to switches, provide four-way light switches at every elevator landing on floors 2, 3, 4, 5, 6, 7, 8, and 9. To control hoist way lighting.” Is the intention for the four-way switches to activate all the lighting within the hoist way or is the intention for the four-way switches to activate a particular lighting zone(s). | All lighting fixtures in a common hoistway are to be controlled together by any of the 3-way or 4-way switches within that common hoistway. | NA | |
| 41 | Progressive Construction Services LLC | 2/15/24 | Per the drawings we are to install new conduits in the existing elevator shafts for new lights (pit floor, along with floors 2, 4, 6, and 8) and switches (Pit floors along with floors 2,3,4,5,6,7,8 and 9) . While this should be “do able” in the A and C bank elevators when (2) cars per chase are removed from service there is a safety concern in the B Bank shafts. Each Shaft contains (2) moving elevator cars. While one would be out of service for modernization the open shaft would contain a second active car moving up and down the shaft. There is a safety concern for workers in the shaft while there is a car in service. Please advise if (2) cars in the B bank Elevator can be removed from service at the same time to accomplish the required work. If not, please advise how this work is to be accomplished. | This depends on elevator sequencing and shutdowns. |
Elevator Contractor shall identifiy and furnish the means and methods necessary to complete the work intended, to include installing safety netting in shaft between the shared hoistways. Further coordination will be required with Contractors and VA to allow for safe installation of new work.
| During conduit installation or specific need, two elevators may be removed from service at a time on B-Bank on a limited and case-by-case basis. Planned for weekends and holidays only. This should be on rare occassions and cannot impact medical center operations. | NA | |||||
| 42 | Progressive Construction Services LLC | 2/15/24 | In order to accomplish the new electrical work required in the shafts for lights and switching (Conduits, J-Boxes, Wiring, devices, cover plates), is there a particular company we need to notify that will grant access to the shafts to complete this work? | This is means and methods that should be coordinated with the General Contractor and the Elevator Contractor. Typically this work is done in coordination with the elevator contrator performing the modernization. The COR will coordinate access to needed spaces. | NA | |
| 43 | Progressive Construction Services LLC | 2/15/24 | Plan Pages P100S, P100, E200PA, E111A, E110A, E100PA, and E211 shows all (3) Elevator backs as “C Bank” with associated car #’s. Please confirm which bank is A, B and C for clarity. | Refer to architectural drawings to confirm. Drawings will be reissued with correct labels. | 4 | |
| 44 | Progressive Construction Services LLC | 2/15/24 | Plan Page AE112A, Mech. Room Elevator Notes #1 refers to self-closing, self-locking Machine room access doors. There are no access doors indicated or shown on plans. Please advise where these are located and how many are required. | The access door replacement was descoped from the project and that note is to be eliminated. | 4 | |
| 45 | Progressive Construction Services LLC | 15-Feb | Plan Page AE300 has a keynote #3 shown in the pits of each of the banks of elevators. There is no keynote #3 in the “Key Notes” call out on the page. Please advise what Keynote #3 is to read, and please add to the plans. | Keynote 3 will be removed and can be ignored. | 4 | |
| 46 | Progressive Construction Services LLC | 2/15/24 | Is there currently a Wanderguard system installed on any floors of building 111? How many floors is the Wanderguard installed on and what elevator banks. If there is a system currently installed, will the contractor be required to connect the existing system into the new elevator? | Wanderguard ( Accutech IS 3200 Patient Wandering Prevention System) currently exists on the 9th floor for both the A and C banks. See revised spec for additional wanderguard information. |
Contractor shall use the following for Wanderguard integration:
Accutech Security Attn: Jason Guerrero 10125 S. 52nd Street Franklin, WI 53132
| Ph: 800-356-2671 x1133 | NA | |||||
| 47 | Progressive Construction Services LLC | 2/15/24 | Plan Page AE112A shows keynote 6 outside of the B Bank Elev Mechanical Room at the exterior wall adjacent to the stairs. Please clarify if this window fan is to be removed and the glass replaced, as it is NOT shown on MD112. | Incorrect, MD112 identifies the removal of the exhuast fan and refer's Contractor's to Architectural for further direction. Intent is to eliminate the fan and provide a new window. Contractor is to assume the fan will be removed including power back to its source including any necessary wall patching due to its removal. | NA | |
| 48 | Progressive Construction Services LLC | 2/15/24 | Mechanical Demolition Page MD112 shows Keynote #3 in each of the Elevator Machine rooms, calling out the removal of supply and return grilles along with associated fire dampers. This key refers you to the Architectural plans for wall patching. In review of Sheet AE112A the patching is not called out. It is noted that this work may be shown on AD112 as required demolition and patch to match. Please clarify if this work is architectural in nature or Mechanical in nature as well as please advise how the hole is to be patched? Drywall, masonry, as well as please show the required new work on AE112A. | Architectural plan AD112 identifies the need for patching which is architectural in nature and to be compliant with G002 for the required rating. | 4 | |
| 49 | Progressive Construction Services LLC | 2/15/24 | Plan Page AIC100 – Please confirm the IC walls as shown on this page are required only in the basement at all (3) elevator Bank Locations (AS needed for the phase), as well as the 2nd floor of the B Bank Elevator cars #10 and #11 (at rear car doors only) and not required at floors 1-10 at each phase. | The intent of AIC100 is to give the Contractor guideance of the desired temporary wall configuration that will occur in each elevator lobby to perform this work. The final ICRA plan and measures are to be developed by the Contractor and reviewed with the VA prior to work commencing. | 4 | |
| 50 | Progressive Construction Services LLC | 2/15/24 | If IC Walls are required at each location, on all floors, does the “containment” require a Negative Air machine? Would each containment on each floor be required to maintain -0.02 in/WG negative pressure as well as a Triatek monitor? | Refer to RFI 49 for additional guideance. As noted on AIC100, the plan tags identify the (typical)locations of the preferred temporary wall confirguration to be placed at every floor. It is the intent that each containment follow the ICRA requirements noted on the the sheet: Construction Activity is a B or C, Risk Group is Medium and the Classification is either a II or III depending on the area of work. HEPA filtered negative air machines are required in basement, work floor, and OR lobby enclosure. | 4 | |
| 51 | Progressive Construction Services LLC | 2/15/24 | Can you please provide section 1.6 – Elevator Consultant Narrative from the Design narrative as listed in the TOC of the Specifications? | Bid drawings and specifications. Design Narrative will not be provided and not relevant to solicitation. | NA | |
| 52 | Elevated Technologies Inc. | 2/15/24 | Elevator mechanic rates and fringes are not clearly identified in the provided wage determination sheet. Please provide an updated wage determination sheet that includes elevator mechanic rates. | Current WD will be provided with A00005. Offerors should be reviewing the WD and classifing the work and inviduals IAW the DOL's guidance. | NA | |
| 53 | Elevated Technologies Inc. | 2/15/24 | Firestop Single Source – Is the prime contractor to carry the $15,000.00 as an allowance within their bid or will the VA be purchasing this directly? | Prime contractor to include in bid. | NA | |
| 54 | Elevated Technologies Inc. | 2/15/24 | BAS Single Source – Is the prime contractor to carry the $150,000.00 as an allowance within their bid or will the VA be purchasing this directly? Does this include the labor for installation and programming as well? | Prime contractor to include in bid. | NA | |
| 55 | Elevated Technologies Inc. | 2/15/24 | The drawings and specifications that were provided do not allow for searching. Can the VA please provide the specifications in a format that allows searching? | The files provided to VA all have the ability to search. Provide further clarity on the issue if it persists. | NA | |
| 56 | Elevated Technologies Inc. | 2/15/24 | Can the VA please provide the project submittal register as listed on page 5 of the specifications (volume 5, appendix E)? | Refer to RFI 24 | NA | |
| 57 | Elevated Technologies Inc. | 2/15/24 | 6. | Project Staff clarifications: | ||
| a. | Please confirm that it is the VA’s intent to require the prime contractor to have a full-time superintendent onsite throughout the duration of the project and that they can also satisfy the SSHO requirements? | |||||
| b. | The specifications states “the general contractor shall designate a full-time project manager for the contract”. Will the PM be required to maintain a presence at the site during construction operations? | |||||
| c. | Will the full-time QCM be required to maintain a presence at the site during construction operations? | a. These 2 positions can be performed by one person if they meet all training requirements and experience of both positions. |
b. Yes, PM is required to maintain a presence at the site during construction operations.
| c. A full-time QCM is not required on site at all times if all necessary documentation and protocol required in the contract is being followed. | NA | |||||
| 58 | Elevated Technologies Inc. | 2/15/24 | Will a Primavera P6 schedule be required for the project? | Follow Specification 01 32 16.15. Excel only allowed for 3-week lookahead. | NA | |
| 59 | Elevated Technologies Inc. | 2/15/24 | What software will be utilized on the project for submittal transfers? Will the Prime contractor be responsible for purchasing and maintaining? | OpCenter. Software is owned and maintained by VA. GC will be granted access after contract award. | NA | |
| 60 | Elevated Technologies Inc. | 2/15/24 | Will the VA require any construction management software to be utilized on the project? Will the Prime contractor be responsible for purchasing and maintaining? | OpCenter. Software is owned and maintained by VA. GC will be granted access after contract award. | NA | |
| 61 | Elevated Technologies Inc. | 2/15/24 | Asbestos and lead abatement sections were included in the specifications. Has the VA completed an assessment of the areas that will be impacted by the project and/or identified areas of the project to contain ACM or Lead materials that could be disturbed? If so, can that be shared with the contractors? | Refer to RFI 27 | NA | |
| 62 | Elevated Technologies Inc. | 2/15/24 | Will any work require contractors to wear bunny suits, foot covers, gloves, hair nets, facial hair nets, and face shields during this project? Will this PPE be provided by the VA? | Not intending to be required. | NA | |
| 63 | Elevated Technologies Inc. | 2/15/24 | Please identify the ASME 17.1 and IBC code years applicable to this solicitation. | The most recent codes are to be followed. | ||
| ASME 17.1 (2016) & IBC (2018) | NA | |||||
| 64 | Elevated Technologies Inc. | 2/15/24 | Do the elevators currently operate on emergency power? | No change in power distribution to elevators. All elevators are fed from automatic transfer switches. |
Elevators 11,12 are fed from ATS-111-ATS-307-Q-4 and ATS-111-3EQ Elevators 1,3,9,10 are fed from ATS-111-1LS Elevators 2,4,5,6,7,8 are fed from ATS-111-3EQ
| 4 | ||||||
| 65 | Elevated Technologies Inc. | 2/15/24 | Do the elevators currently receive a pre-transfer signal from the ATS (Automatic Transfer Switch)? The new controllers will require a pre-transfer signal from the ATS. | Pre-transfer signal are assumed to be there and will be replaced as part of this project. | NA | |
| 66 | Elevated Technologies Inc. | 2/15/24 | If no pre-transfer signal currently exists, does the ATS have the capability to time delay and send a pretransfer signal to the elevators it serves? Additionally, where is the ATS located within the building for each elevator identified in the solicitation? Conductors will need to be run in conduit and programmed to function. Contractor needs to know length of run, quantity or runs, and potential routing. | To be addressed if no pre-signal is present | NA | |
| 67 | Elevated Technologies Inc. | 2/15/24 | Please clarify emergency power usage per bank of elevators. Does the VA plan to maintain 2 cars per bank and have a selector switch on status panel in each lobby? | Existing power will remain as is, Refer to RFI 64 on power. Only one elevator can function at a time, manual selecting. | NA | |
| 68 | Elevated Technologies Inc. | 2/15/24 | Please confirm which cars will have code blue. | No elevator cabs will have code blue as part of this project scope. B bank is have a key override for emergency service. | NA | |
| 69 | Elevated Technologies Inc. | 2/15/24 | Please confirm which cars and floors will have code pink. | No elevator cabs or floors will have code pink as part of this project scope. | NA | |
| 70 | Elevated Technologies Inc. | 2/15/24 | What security devices need to be included in the elevators (camera, card readers, video screens)? | No elevator cabs will have security devices as part of this project scope for Banks A and C. B Bank Elevators (B9/B12) are to have card readers on the floor landings above the push buttons as noted in Specification 14 21 10.02.13 Medical Emergency Services and Technology Plan | 4 | |
| 71 | Elevated Technologies Inc. | 2/15/24 | 14 21 10 – 2.7: Will regenerative drives be required? | Not required. | NA | |
| 72 | Elevated Technologies Inc. | 2/15/24 | 14 21 10 – 2.8: Is there a preferred elevator management system such as Liftnet that the VA is looking for? | The requirement is non-proprietary. Liftnet is considered non-proprietary. | NA | |
| 73 | Elevated Technologies Inc. | 2/15/24 | 14 21 10 - 2.9: Would surface mounted vandal resistant be acceptable to reduce cutting into walls and possible ICRA requirements. | Specifications state surface mounted plates are NOT acceptable. | NA | |
| 74 | Elevated Technologies Inc. | 2/15/24 | 14 21 10 - 2.4: Would surface mounted lanterns VR be acceptable to avoid dust and dirt & access key switches. | Specifications state surface mounted plates are NOT acceptable. | NA | |
| 75 | Elevated Technologies Inc. | 2/15/24 | 14 21 10 - 2.37: Please confirm the need of voice annunciation or just ADA chimes per code. | 2.37 A states - Provide digitized audio voice system. Audio voice shall announce floor designations, direction of travel, and special announcements. The voice announcement system shall be a natural sounding human voice that receives messages and shall comply with ADA requirements for audible car position indicators. | NA | |
| 76 | Elevated Technologies Inc. | 2/15/24 | 14 21 10: Are there specific manufacturers the VA is interested in? Are the prime contractors to include elevator equipment in their bids that meet the buy American act, are nonproprietary, and are universally maintainable? | Prime contractors are to provide elevator equipment in their bids that meet the buy American act, are nonproprietary, and are universally maintainable. | NA | |
| 77 | ONeill Contractors Inc. | 2/21/24 | The specifications seem to be inconsistant with the job site conditions. For example: There are no deflector sheaves, no compensating ropes or chains, and no sesmic equipment. Will nonrelevant specifications be eliminated? | There are no existing deflector sheaves, compensating ropes/chains and no seismic equipment. | NA | |
| 78 | ONeill Contractors Inc. | 2/21/24 | I could not find in the contract documents if the idler sheaves are to be replaced with new or refurbished. | Idler sheaves to be replaced with new. | NA | |
| 79 | ONeill Contractors Inc. | 2/21/24 | I could not find in the contract documents if the buffers both car and counterweight should be replaced. | 2.25 CAR AND COUNTERWEIGHT BUFFERS | ||
| A. | Reuse existing, clean, refill with new oil, verify proper tags, and paint as needed. | NA | ||||
| 80 | ONeill Contractors Inc. | 2/21/24 | How will the access to the sub-machine rooms be provided? The access panels to the sub machine rooms that were accessible from the old elevators M.G. rooms have been covered by major equipment installed over the years (HVAC ductwork, electrical additions etc.) | Elevator contractor to install as required to meet the needs for the new system. The design team recommends leaving the equipment in the elevator secondary machine space, as currently located.” | NA | |
| 81 | ONeill Contractors Inc. | 2/21/24 | Would the VA prefer that the the governors be relocated in the Machine rooms? This allows easier acces for serviceability. If not relocated access should be added from the existing machine rooms on both sides of the concrete structural support beams. | “Elevator contractor to install as required to meet the needs for the new system. The design team recommends leaving the equipment in the elevator secondary machine space, as currently located.” | 4 | |
| 82 | ONeill Contractors Inc. | 2/21/24 | What is the size and location for job site storage? | Materials should only be brought on site for phase in process. | NA | |
| 83 | ONeill Contractors Inc. | 2/21/24 | Please quantify the amount of after hours work that will be required for this project. | All work that can be performed without interruption of normal hospital services and traffic can be performed during normal daytime work shifts. Activities such and moving equipment through common areas must be performed outside of normal daytime work shifts. | NA | |
| 84 | ONeill Contractors Inc. | 2/21/24 | What amount of notice time is required for any interruptions in this project? | 3 week notice of any utlity shutdowns is required. | NA | |
| 85 | ONeill Contractors Inc. | 2/21/24 | Is the contractor or the VA responsible for third party elevator testing? | The Elevator Contractor is responsible for scheduling the third party testing and cost. | NA | |
| 86 | ONeill Contractors Inc. | 2/21/24 | Is the VA requiring that all installed equipment be non-proprietary? | Prime contractors are to provide elevator equipment in their bids that meet the buy American act, are nonproprietary, and are universally maintainable. | NA | |
| 87 | Progressive Construction Services LLC | 2/29/24 | Plan Page T-101 Key Note 1 Elev EM Phone. Will the Elevator company provide/install the Cat 6A cable from the car, up the shaft to the control panel, or will this be the EC's responsibility? | Refer to RFI 4 | 4 | |
| 88 | Progressive Construction Services LLC | 2/29/24 | Will a Cat 6A cable be required from the elevator control panel to the Elev phone head end equipment, and if so where is the Head End located? Or could this cable to to the nearest Data closet? | Refer to RFI 4 | 4 | |
| 89 | Progressive Construction Services LLC | 2/29/24 | Will the existing black wireways (in penthouse) from Elev controllers to the Elev shafts remain and be reused? | They are to removed and replaced with new in the revised layout. | NA | |
| 90 | Progressive Construction Services LLC | 2/29/24 | Assuming work in the shaft will be done while standing on top of the car, will the EC's be able to operate the elevator remotely for the conduit and light fixture installation to be done in the elevator shaft, or will an elevator operator be provided? Do the EC's need to carry any cost for an operator? | Typically this work is done in coordination with the elevator contrator performing the modernization. |
| VA will not provide staff to operate elevators. This is means and methods that should be coordinated with the General Contractor and the Elevator Contractor. | NA | |||
| 91 | Elevator Subcontractors / Vendors require up to 35% down payment of their subcontract amount due at subcontract execution (prior to any engineering work starting, submittals/orders etc.) i.e. if the elevator subcontract value is 5 million dollars, the down payment requirement by the elevator vendor will equal 1.75 million dollars. If the submittal process takes 3-4 months and the equipment lead time is 6-7 months, there could be up to a year (depending if the project is suspended per the answer to question 14) from the time the down payment is made to the time the elevator vendor mobilizes to start work on site. Will the VA allow the Prime Contractor to invoice and be paid for the down payment required by the elevator vendor in the beginning of the project? | General contractor would need to provide proof of ordering and contract with vendor for partial payment to be approved. | ||
| 92 | In addition to question 1 above, the elevator vendors also require another large % payment due (25%-35%) after the equipment is received, prior to mobilizing to the site. Will the VA allow the Prime Contractor to invoice and be paid for this at the time the elevator vendor invoices for this portion of the contract? Per the answer to question #14, only the materials necessary for the current construction will be allowed on site, will the VA pay for all 12 elevators prior to the vendor mobilizing or will the VA only pay for the equipment physical on campus pertaining to each phase of construction and the elevator vendors should account for that accordingly? | An inspection of the equipment would be required along with proof the storage site is secured and equipment will not be damaged prior to installation. | ||
| 93 | Will the unanswered questions 11, 12, and 13 be answered prior to the bid due date? | See questions 11, 12, 13 for answers | 5 | |
| 94 | Will the answer to question 31 be addressed in an amendment as stated in the answer provided in Amendment 4 answers to questions? | Remove Specification Section 01 91 00. Also remove all references to Specification Sections 01 91 01 and 01 91 02 in Specification Section 14 08 00. | ||
| 95 | Regarding Commissioning and the answers provided to questions 31 through 34, will a Commissioning Agent be required to be provided by the Prime Contractor? Or is the expectation that the Prime Contractor manage the commissioning process with their own staff? | It is expected the General Contractor manage the commissioning process detailed in Specification Section 14 08 00. The Construction Verification Checklist shall be completed and all items resolved for each elevator before moving to next elevator construction phase. | ||
| 96 | Pertaining to the answer provided to question 36, please confirm the Elevator Contractor shall hire and pay for the Elevator Inspector and this will not be considered a “conflict of interest” and that final inspections of each elevator must be performed and satisfied prior to the turnover of each elevator. | General Contrator to hire & pay for elevator inspector who is separate from the elevator contractor and installler. Final inspections of each elevator must be performed and satisfied prior to turnover since elevator installation is phased. | ||
| 97 | Will an answer to question 52 (elevator mechanic wage rates) be provided to include current wage rates per the action items note provided? | See question 52 for answer. | 5 | |
| 98 | Regarding the answer to question 54, does the $150,000 allowance for the BAS single source include the labor for installation and programming? How and when will this allowance be reconciled (over/under)? | This is not an allowance, it is an estimate of the BAS cost. General Contractor to obtain quote from JCI to be included in their bid. | ||
| 99 | Regarding the answer to question 57, in addition to the full-time superintendent / SSHO (can be the same person), please confirm the dedicated full-time Project Manager has to be on the project site (full-time) during all construction operations. If confirmed yes, will the Full-Time on-site Project Manager have to be located within the construction limits or is the expectation that the Dedicated PM work full time from the Prime Contractors office trailer, location to be determined per the answer to question 16? | The PM is not required to be on-site full time, however is required to be on-site a minimum 2 days per month. | ||
| 100 | Please provide clarity to the answer provided to question #90. The term EC in the question was referring to “Electrical Contractor”, not Elevator Contractor. Please confirm the Elevator Contractor shall include in their bid time for their elevator mechanics to operate the elevator while the electrician is installing their work in the elevator shaft. | Who includes this cost is not dictated by the VA. The VA will not provide an operator. If an elevator operator is required for performance of work this is to be included in the bid. | ||
| 101 | Will the project bid due date be extended again and what is the cutoff date that the VA will accept questions? | Yes, follow SAM.GOV for updates. All RFI's were due by 15:00 (3:00pm) February 15, 2024. | 5 | |
| 102 | Reference project that involves the HVA for the Elevator equipment rooms and the existing Split systems being re-used. The question is based on the current capabilities of the existing split systems, it is very likely that Key note #4 from plan page M112. The current units are NOT integrated into the BMS system, and Johnson controls and Carrier are saying the existing units (based on given model number) are NOT capable of accepting a new integration card to be tied into the BMS system. | Remove requirement for BAS integration since the Carrier units and JCI Metasys do not have that capability. |
&A &Z&F &D
File details come from the government source that posted it. Updated .