36C25222Q0751.docx

36C25222Q0751

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME b.

TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

556-22-1-2200-0009 36C25222Q0751 07-26-2022

PASHOLK,SUSAN

414-844-4846 08-11-2022 10:00

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 811219 $22 Million N/A X 36C252

JAMES LOVELL FEDERAL HEALTH CARE CENTER

Department of Veterans Affairs

3001 GREEN BAY ROAD

NORTH CHICAGO IL 60064-3048

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Contractor to provide Medical Instrument Sharpening and Repair services at the Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL within the Statement of Work.

See Continuation Page.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 2015-4935 REV-19 DATED 3.15.22 APPLIES AND IS

ATTACHED

VA POC: REJI JOHN 224-610-3024

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page 556-3620169-2200-746200-2580 070028500 X X X Pasholk, Susan Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS _____________________________________

CITY-STATE-ZIP _____________________________________

POINT OF CONTACT/TITLE _____________________________________

SAM UEI NO. ____________________________________

CAGE CODE ____________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The Veterans Affairs (VA) has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR WEDNESDAY AUGUST 3, 2022, AT 9:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET Contracting Officer Representative (COR) REJI JOHN (224-318-6132) AT HOSPITAL ENTRANCE MAIN LOBBY. Vendors may park in the Parking Garage located next to the main lobby entrance. Upon arrival, call Mr. John’s cell phone 224-318-6132.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VA Medical Center (VAMC) BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer (CO) Susan.Pasholk@va.gov no later than THURSDAY AUGUST 4, 2022 AT 9:00AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by COR or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Check-in/Visitor Passes:

A contractor ID badge will be issued by the VA Police which needs to be presented by contractor’s employee at the VA entrance security check points. The issued badge is for official pick-up and deliveries of surgical instruments and trays.

Contractor mobile unit(s) shall be registered with the Captain James A. Lovell Federal Health Care Center’s Police Department

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Onsite Medical Instrument Repair and Sharpening Contract Period

Contract Period: Base POP Begin: 9-01-2022 POP End: 8-31-2023 PRINCIPAL NAICS CODE: 811219 - Other Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Annual cleaning of Autoclaves

Contract Period: Base POP Begin: 9-01-2022 POP End: 8-31-2023

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

TOTAL BASE PERIOD $_________________

Onsite Medical Instrument Repair and Sharpening

Contract Period: Option 1 POP Begin: 9-01-2023 POP End: 8-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Annual cleaning of Autoclaves

Contract Period: Option 1 POP Begin: 9-01-2023 POP End: 8-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

TOTAL OPTION PERIOD 1 $______________

Onsite Medical Instrument Repair and Sharpening

Contract Period: Option 2 POP Begin: 9-01-2024 POP End: 8-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Annual cleaning of Autoclaves

Contract Period: Option 2 POP Begin: 9-01-2024 POP End: 8-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

TOTAL OPTION PERIOD 2 $_______________

Onsite Medical Instrument Repair and Sharpening

Contract Period: Option 3 POP Begin: 9-01-2025 POP End: 8-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Annual cleaning of Autoclaves

Contract Period: Option 3 POP Begin: 9-01-2025 POP End: 8-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

TOTAL OPTION PERIOD 3 $______________

Onsite Medical Instrument Repair and Sharpening

Contract Period: Option 4 POP Begin: 9-01-2026 POP End: 8-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Annual cleaning of Autoclaves

Contract Period: Option 4 POP Begin: 9-01-2026 POP End: 8-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

TOTAL OPTION PERIOD 4 $______________

STATEMENT OF WORK

INSTRUMENT SHARPENING, REPAIR, AND STERILIZER CLEANING

1. INTRODUCTION:

The Captain James A. Lovell Federal Healthcare Center (FHCC) is currently seeking a contractor that can provide In-House services related to a complete maintenance program for surgical instrumentation used in the operating room and in clinical procedures which includes repair, refurbish and assessment for replacement. In addition, a one-time, joint, wall-to-wall inventory of all surgical instruments contained within the Surgery Department and Sterile Processing Services (SPS) is required within 30 days of the start of the contract and every contract year after, for the length of the contract. This inspection is required to establish a comprehensive repair inspection schedule.

2. REQUIRED SERVICES:

Comprehensive Maintenance: Contractor shall provide services that include, but are not limited to, cleaning of seven (7) Medium and Small Pre-vacuum sterilizers, aligning, calibrating, refurbishing, cleaning, stain removal, polishing, sharpening, oiling/lubricating, straightening, adjusting, replacing parts, and maintaining the equipment. Instruments shall be provided individually or as components of a specialty tray. This shall include general instruments, cleaning and repairing case carts, laparoscopic, power equipment, power cords, handpieces, video equipment, RIGID containers and flexible endoscope. Requested services are periodic in nature and are required to maintain the equipment in such a condition that it may be operated in accordance with its intended manufacturer’s design and functional capacity with minimal incidence of malfunction or inoperative conditions. Recommendations for replacement and/or removal of surgical instruments is also covered within this scope.

a. Upon completion of the one-time, joint, wall-to-wall inventory of all surgical instruments contained within the facility (described herein), the contractor shall work with the SPS to establish a preventative maintenance inspection schedule for the items identified during this inventory.

b. All instruments that can be disassembled, shall be disassembled, and undergo a detailed contractor inspection.

c. Instruments shall not be altered, changed, or tampered with and shall be repaired following manufacturers original design specifications and in compliance with American National Standards Institute (ANSI)- Association for the Advancement of Medical Instrumentation Standards (AAMI ST)-79 part 7.7.

d. During maintenance instruments shall be sharpened, adjusted, aligned, straightened, refurbished, calibrated, cleaned, oiled, and parts replaced in accordance with the manufacturer’s original specifications and configuration, in compliance with ANSI-AAMI ST-79 part 7.7. Any stains, sharp edges and/or scratches shall be removed. Instruments should have a mirror finished appearance, except for the locator barcode, on return.

e. All cannulated items shall have interior lumen flushed and inspected.

f. Delicate sharp, pointed instruments shall be returned covered with appropriate tip protectors.

Instrumentation: Instrumentation includes, but is not limited to the following: Specialty trays by service (Vascular, Ortho, Ear, Noe Throat (ENT) etc.; curettes, hemostats, scissors, graspers, laparoscopic instruments, rongeurs, dental instruments, repairing minor nicks, bents, rim alignments, remove minor bur from containers that house the instruments, etc. There are variety of brands of instruments being repaired are: V. Muller, Katena, Koing, Skar, etc.

Maintenance services and Instrumentation described herein consist of the following:

a. Clinic Repair Services - Consists of instrumentation tasks that can be performed/completed on site

b. Laboratory Repair Services - Consists of repairs needed on instruments that must be done in the laboratory and which cannot be performed on site.

c. Repair Bin - Comprised of instruments (collected from patient care areas) that may require clinic repair services and/or laboratory repair services

The repair contractor shall provide multiple levels of repair service including, but not limited to, same-day turn-around, 24-hour turn-around, weekend service, mail-in repair service, and onsite repair service. All Urgent instrument repairs shall have a 48-hour turnaround time. All Emergency Instrument Repairs shall have a 24-hour turnaround time. Urgent and Emergency status shall be determined by the using service and/or SPS.

a. New, original manufactured instruments and parts shall be used.

b. Suction tubes (Poole, Adson, Frazier Baron, and Yankauer) shall be inspected, and interior lumen flushed and inspected.

c. Provide repair services and validate repairs for FHCC rigid instrument containers, baskets, rubber mask and filters.

d. Instruments shall be stain-free with a finish that complies with the manufacturer's specifications. All instruments must be in working order after any chemicals that may be used on them. The contractor shall be responsible for returning within 24 hours to fix any instruments found to be in non-working order after the use of chemicals.

e. Instruments that cannot be repaired or refurbished due to cracking, pitting, corrosion, or exceeding life expectancy shall be tagged or marked for removal and/or replacement. Information should include the reason for removal, and which instrument set and set number the instrument was removed from.

f. Free shipping containers and materials shall be provided by the contractor for offsite repairs.

g. Pre-paid shipping labels and transportation insurance shall be provided by the contractor for offsite repairs.

h. Case cart and pushcart repair services shall be available, including, but not limited to, wheel replacement, hinge replacement, bumper replacement, and rust removal.

3. GENERAL INFORMATION:

Required services shall be completed once per week and will be conducted on 5-10 trays per visit. The expected performance period is a base year of twelve (12) months with four (4) option years. Each option year is twelve (12) months. Contractor shall coordinate this scheduled work with the Chief of SPS or designee. Instruments are to be retrieved from and delivered to the Sterile Processing Service (SPS), located the Captain James A. Lovell Federal Healthcare Center (FHCC), 3001 Green Bay Rd, North Chicago, IL 60064.

4. SPECIFIC MANDATORY TASK AND ASSOCIATED DELIVERABLES:

Sterilizer Service:

a. Each of the Sterilizers located in FHCC and 1017, cleaning shall be performed quarterly, for each device, following manufacturer’s guidelines. The cleaning shall be performed on weekends or Federal Holidays, to avoid disruption in SPS workflow. This service is staggered throughout the year; no more than one medium and one small sterilizer may be cleaned at one time. The times and machines to be cleaned shall be coordinated between the COR (or designee) and the contractor. In the case of equipment failures of other sterilizers in the SPS or Operating Room departments, the cleaning service would need to be rescheduled; workflow disruption should be avoided. The contractor shall be responsible for providing and disposal all necessary chemicals and equipment for this process. Any water hoses available in the area may be used by the contractor. The Contractor shall provide maintenance documentation, per manufacturer’s guidelines.

b. Low Temperature Sterilizers - Contractor shall follow the manufacture’s equipment maintenance such as but limited to cleaning, inspection, vacuum pump oil change and filter change.

c. The following shall be performed on Washers Disinfectors

· Weekly descaling

· Weekly rotary arms cleaning and inspection

· Water inlet pressure test inspection

· Monthly inspection and cleaning of door gasket

· Quarterly door safety test, pick up tube inspection and chemical empty switches inspection

· Inspection of emergency stop bush button and perform safety levels twice a year.

· Contractor will follow manufacture recommendation.

d. Instruments shall be retrieved from and delivered to SPS located at:

· Captain James A. Lovell Federal Healthcare Center, SPS Preparation Area and OR Surgery Unit.

· Delivered to Captain James A. Lovell Federal Healthcare Center, SPS Decontamination area.

· All instrument sets shall be scanned in CensiTrac as repaired or sharpened for tracking purpose.

e. Contractor shall provide preventative maintenance, repairs, and testing of all surgical instruments owned by the VA, including, but not limited to orthopedic (including pneumatic orthopedic instruments), ophthalmic, GU, dental, neurological, laparoscopic, vascular, ENT, gynecological, bariatric, gastrointestinal and insulated items).

f. All instruments shall be repaired and maintained in proper operating conditions, as specified by the original manufacturer. The contractor will return instruments in as good as new condition.

g. The contractor shall be required to test instruments for accurate alignment, sharpness, insulation and calibration per manufacturer’s Instructions For Use (IFU). All returned, inspected, and repaired instruments shall be stain-free and polished to a mirror finish while maintaining locator barcodes.

h. Instrument Barcodes:

· If an instrument does not have barcode, the contractor shall agree to apply one. The contractor shall be asked to etch barcodes on all new instrumentation.

i. All single instruments and surgical trays picked up/delivered by the contractor shall be properly listed for accountability verification.

j. The contractor shall provide maintenance and repair for surgical instrument containers and systems components to ensure that all lid gasket vent devices are fully functional in accordance with manufacturer specifications.

k. Documentation shall be provided by the contractor for the specific work that is performed. Upon completion of services the contractor must provide a summary document/end of day report (PowerPoint or equivalent) which contains the following information: date of repair, instrument type, tray description, department, status of instrument repair or resolution, type of repair, and cost. Instruments that are non- repairable shall be annotated in this log.

l. The Contractor's employee(s) shall report to SPS upon arrival at the VA for the pickup and return of instruments. If an instrument cannot be repaired, it will be tagged and returned to SPS management. If an instrument needs to be sent out for third party repairs by the contractor, the contractor must have obtained verbal approval of a VA SPS Chief, or designee, prior to doing so. The contractor shall provide an electronic report for tracking purposes.

m. The contractor shall make recommendations for surgical instrument replacement which may be pertinent to meet the scope of surgical trays completion.

5. VA MONITORING:

The contractor shall make recommendations for surgical instrument replacement which may be pertinent to meet the scope of surgical trays completion.

Continued monitoring of instrument repairs quality and turnaround time, as well as contract compliance, will be progressively monitored by SPS and COR.

The Chiefs of SPS will monitor contractor instrument pick-up and drop-off through written logs and schedules to ensure that services have been received by the VA. The contractor's employee(s) shall report to SPS upon arrival at the VA for the pickup and return of instruments.

The SPS Chief/Assistant Chief will verify that services were performed against the contractor's certified delivery repairs document. Only after verification are invoices certified for payment.

6. CONTRACTOR QUALIFICATION REQUIREMENTS:

a. Repairs shall be completed at Captain James A. Lovell FHCC, 3001 Green Bay Rd, North Chicago, IL 60064 in a mobile repair vehicle, or offsite at the contractor’s repair facility.

b. Contractor shall have 1S09001 and 1S013485 (Medical Device) certifications.

c. Employees of the repair contractor responsible for repairing surgical instruments shall be American Society for Quality (ASQ) certified and receive Certified Quality Inspector (CQI) training.

d. The repair contractor shall provide sufficient number of technicians for onsite service to be completed in one business day.

e. Individual instrument repairs shall be performed Monday through Friday between the hours of 7:00am — 4:00pm, excluding weekends and national holidays. Visits should be once per week and scheduled at least a week in advance.

f. The contractor shall complete 75% of the repairs onsite at the FHCC in a mobile repair lab/vehicle. This vehicle shall be clearly labeled with the contractor’s name and permit numbers. The mobile repair vehicle shall be self-sustained with electrical power, air compressor, tools, etc. Safety cones shall be utilized around the perimeter of the mobile repair vehicle to ensure the safety of hospital and contractor staff. The vehicle shall be parked in a pre-determined area which shall be determined by the FHCC Warehouse Department.

g. Continued instrument repairs quality improvement monitoring and turnaround time as well as contract compliance will be progressively jointly monitored by SPS and the COR. This shall be a periodic inspection. The government reserves the right to consider changing the method of inspection from periodic to 100% Inspection at any time; however, deteriorating contractor performance may result in immediate 100% surveillance.

h. The COR will designate appropriate VA personnel to monitor contractor employee work hours/services through one or a combination of the following mechanisms: Overall Performance, Appearance of instruments, Function of Instruments, Provide technically skilled personal.

i. The COR jointly with the Chief, SPS will monitor Contractor instrument pick-up and drop-off. This shall be accomplished by the contractor's employee(s) reporting to SPS upon arrival at the facility, and again before departure.

j. On-line access to account shall be made available to SPS.

k. The contractor shall provide itemized repair service invoices. All correspondence invoices shall include the current contract number. Billings shall be made in compliance with Tungsten requirements. All repairs shall be completed according with all terms within this Statement of Work.

l. Documentation of services performed shall be reviewed by the COR prior to certifying payment. The COR will perform periodic documents checks with the using service to ensure records monitoring. VA shall pay only for services performed at VA and at the contractor's location, and in strict accordance with the schedule of prices/costs shown in the schedule of items. Contract monitoring and recordkeeping procedures shall be sufficient to ensure proper payment and allow audit verification that services were provided.

m. Monthly invoices are submitted to the COR, by the contractor. The COR, or designee, shall verify that services were performed against contractors certified delivery repairs document. Only after verification are invoices submitted for payment. Any incorrect invoices shall be denied and will need to be electronically re-submitted.

n. The contractor shall provide a minimum 3 references listing customers name, address, timeline of services, and phone numbers of contacts. They shall also have a minimum of 5 years of experience providing these services to hospital or major medical center.

o. In addition to the per visit requirements listed above, a quarterly repair report and business review shall be provided to the COR, and Chief of SPS. This report should be free of charge.

p. The Contractor must provide validation letters certifying contractor’s competency of all representatives performing service. Letters are to be provided to Chief, SPS no later than the 5th business day of each fiscal year. Validation letters must be provided within one week for all new representatives that are sent to perform repair, sharpening and educational services.

q. Contractor shall be required to complete a security clearance with the VA Police. A vendor identification (ID) badge shall be issued by the VA Police which needs to be presented by contractor's employee at the VA entrance security check points. The issued badge is for official pickup and deliveries of surgical instruments and trays.

r. Contractor shall comply with all VAMC policies related to the grounds (i.e. smoke-free campus).

7. REPORTING/DOCUMENTATION:

The contractor shall provide the following:

· All documentation should be provided on contractor letterhead.

· Instruments are to be handled with care to avoid further damage. While instruments are in the contractor’s possession, the contractor take full responsibility and accountability for all instruments removed from the VA facility.

· Contractor shall provide an inventory of instruments and instrument sets removed from and returned to the facility that are to be serviced or repaired.

· The contractor must provide a summary document upon delivery of processed instruments containing the following information: date of repair, instrument tray, instrument type, type of repair, and cost.

· Items that have been repaired for the last time before replacement is needed should be reported after every visit.

· The repair contractor shall provide education regarding instrument repairs, instrument care and handling, instrument testing, instrument processing, power equipment repairs, laparoscopic continuity testing, and endoscopy instrument repairs.

8. SPS AND SURGICAL SERVICE OPERATING ROOM (OR) SUPPORT:

a. VA SPS site and OR Surgery Unit will be the point of contact for all surgical instrument pickups, returns will be to SPS decontamination area. The returned repaired instruments shall be inspected and reprocessed in SPS.

b. The SPS staff shall perform a serviceable quality check of instruments to ensure that they are usable and safe (for patient care). Any instruments deemed unusable or unsafe will be re-processed by SPS and returned to the contractor for additional repairs as necessary at no additional cost to the government.

9. PROGRESS AND COMPLIANCE:

a. The contractor shall make recommendations for surgical instrument replacement which may be pertinent to meet the scope of surgical trays completion.

b. Continued instrument repairs, quality improvement monitoring, and turnaround time, as well as contract compliance, will be progressively monitored by Chief of SPS and the COR representative.

c. All repairs shall be completed according with all terms within this Statement of Work.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2021) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 30 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years. (End of Clause)

C.5 52.222-49 SERVICE CONTRACT LABOR STANDARDS—PLACE OF

PERFORMANCE UNKNOWN (MAY 2014)

(a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following: NONE. The Contracting Officer will request wage determinations for additional places or areas of performance if asked to do so in writing by.

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[X] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[X] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[X] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.8 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR

2020)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause) C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors and 852.215–71, Evaluation Factor Commitments.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.10 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction…