36C25222Q0503.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Stacy Massey Stacy.Massey@va.gov

PLACE OF PERFORMANCE

Tomah VA Medical Center

Emergency Management & Facilities Service

500 E. Veterans Street

Tomah WI

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 (eff. 1/30/2022).

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 336214, with a small business size standard of 1,000. The FSC/PSC is 2330.

The VA Great Lakes Health Care System, Veterans Integrated Services Network (VISN) 12, Tomah VA Medical Center, Emergency Management & Facilities Service located at 500 E. Veterans Street, Tomah, WI 54660-3105 is seeking to purchase a towable full drop deck trailer to be used as a mobile vaccine clinic.

All interested companies shall provide quotations for the following:

Total Cost

Minimum salient characteristics:

· Trailer will be roughly 20’L x 8’W;

· Trailer must include trailer chassis, trailer deck, trailer enclosure and a load distribution hitch;

· Trailer deck must drop to the ground and return up for towing as one complete unit under electric or hydraulic power;

· Trailer must be ADA compliant when completely lowered to the ground;

· Trailer will be equipped with two mini-split HVAC heating and cooling units;

· Trailer must have sliding glass doors measuring no less than 60" wide located on driver and passenger sides;

· Trailer must have hard canopies measuring a minimum of 72" wide that extend to cover glass doors;

· Trailer must have a solid door (no window) measuring a minimum of 36” wide at the rear of trailer;

· Trailer must be equipped with a complete electrical system to include breaker box and interior and exterior lighting;

· Trailer will have a minimum of four 120volt 15-amp duplex outlets inside trailer by cabinets;

· Trailer will have dedicated duplex outlet for refrigerator;

· Interior lighting must be recessed LED;

· Exterior lighting must consist of a minimum 6 exterior LED flood lights or brighter;

· Power will come from no less than a 12kw diesel generator with the capability for shore power;

· Diesel Day tank sized to at minimum supply one day’s worth of running generator;

· Interior of trailer will be equipped with commercial grade raised coin dot flooring;

· Minimum interior height of trailer will be 6 1/2’ from floor to ceiling soffit;

· Trailer must include interior upper hospital grade cabinetry located over each wheel well minimum of 48” wide;

· Trailer must include hospital grade solid surface countertops located over each wheel well minimum 160" in length;

· Trailer must have white enamel ceiling and walls that can be cleaned with hospital grade disinfectant; and

· Trailer must be equipped with minimum of one fire alarm detector and one fire extinguisher.

· No Water tank, hook ups or fixtures required

Delivery shall be provided no later than 180 days after receipt of order (ARO). Trailer shall be delivered FOB destination.

Place of Performance/Place of Delivery Tomah VA Medical Center, 500 E. Veterans Street, Tomah, WI 54660-3105

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (NOV 2021)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.214-21, “Descriptive Literature” (APR 2002)

· FAR 52.212-2, “Evaluation-Commercial Items (NOV 2021)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JUL 2020) (DEVIATION) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.222-19, “Child Labor – Cooperation with Authorities and Remedies” (JUL 2020) (DEVIATION) (E.O. 13126).

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (NOV

2021) (DEVIATION AUG 2020)

· VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020)

· 852.203-70, “Commercial Advertising”

· 852.211-70, “Equipment Operation and Maintenance Manuals”

· 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors”

· 852.232-72, “Electronic Submission of Payment Requests”

· 852.246-71, “Rejected Goods”

· 852.270-1, “Representatives of Contracting Officers”

· VAAR 852.212-71, “Gray Market Items” (APR 2020)

· VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018) (DEVIATION)

· VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (SEP 2021) (DEVIATION)

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· VAAR 852.247-71, “Delivery Location” (OCT 2018)

· VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JAN 2022)

No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation.

All quoters shall submit the following:

1. Quote;

2. Terms of any express warranty;

3. Completed copy of the representations and certifications at FAR 52.212-3;

4. Acknowledgment of Solicitation Amendments (if any);

5. Past performance information to include most recent and relevant contracts for the same or similar items (no more than 3).

6. Statement regarding the terms and conditions of solicitation As a minimum, quotations must include the following:

a. The name, address, and telephone number of the quoter;

b. A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

c. Price and any discount terms;

d. Delivery terms;

e. “Remit to” address, if different than mailing address;

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

All quotes shall be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Responses should contain your best terms, conditions.

ADDENDUM TO 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Veterans Involvement

(4) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/ or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

Submission of your response shall be received not later than April 19, 2022, at 5:00pm e.s.t.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Stacy Massey, Contracting Officer Stacy.Massey@va.gov

Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

Combined Synopsis/Solicitation Notice