S02 36C25222Q0229.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 72

36C25222Q0229 12-23-2021

Mead, Jennifer 414-844-3273 01-10-2022

9:00 CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X

721110

$35 Million

N/A

36C537

Department of Veterans Affairs Jesse Brown VA Medical Center 820 S. Damen Ave

Chicago IL 60612

36C252

Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

This procurement is to establish a BPA for EXCULSIVELY Set aside for the use for Homeless Veterans while awaiting permanent housing from Jesse Brown VA Medical Center.

A separate BPA Call shall provide the accounting and appropriation data.

See CONTINUATION Page

X 1

Statz, Jeffrey Jeffrey.Statz@va.gov

1. The solicitation lists the performance area as “All of Lake County, Indiana” there are over 100 cities in Lake County that spans over 50 miles, is there a mile radius limitation for a hotel location?

YES – The hotel must be located within a 20-mile radius of Lake County, so all Lake County veterans can be accommodated with as little travel as possible.

2. The requested accommodations are Regular Rooms and Family Rooms, can you please define the difference between Regular and Family Rooms?

Most single rooms have one room large enough to house one or two queen sized beds. For the purposes of this BPA, we consider this to be a “regular room”. For homeless Veterans with families, depending on the age and gender of the dependents, the preference is a “family room” with a living space separate from the bedroom. Said living space would ideally have a pull-out sofa. If, however, the hotel cannot accommodate a “family room” and the age and gender of the dependent(s) is not a consideration, a “regular room” with two beds will suffice. We simply wanted to proactively include both in the agreement.

3. The number of Regular and Family Rooms are stated as 60 and 10 respectively, do you expect to have all rooms occupied on the first day of the Ordering Period?

This is the estimated number of bed nights for the entire ordering period.

4. Item number 23 in the Scope category states, “Cost resulting from damages to the room will not be incurred by the VA or Veterans unless specified in incidentals charge agreement.”

New Verbiage for Item number 23: “Cost resulting from additional charges such as pay-per-view or room service shall not be incurred by the VA or Veterans unless specified in incidentals charge agreement.”

5. Is on-site parking a requirement?

On-site parking is preferred, but it is not a requirement.

6. Will you provide a tax exemption certificate for Hotel lodging to the awarded vendor?

Proof of tax exemption will be provided at time of award.

7. Does this solicitation allow proposals from third party vendors or Hotels only?

Sub-contracting will be reviewed on a case-by-case basis, provided the contractor has the appropriate NAICS Codes.

8. On page 34 of the solicitation the following is noted “Offerors must complete the certifications found at VAAR Clause 852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction found on page XX.” Checked page 20, however the regulation was not included in the solicitation nor was it a separate attachment. We located the regulation on the www.va.gov website however the Contracting Officer must check an appropriate box for the prospective vendor to certify the form. Can you provide the 852.219-77 with the appropriate box checked so it can be included in our proposal?

852.219-77 on page 34 has been removed in its entirety.

9. B.2 the CLIN Quantity is an Estimation of what the facility could use within the period of performance. The unit cost is per night stay.

Per night x 30-day stay = total.

10.0 Solicitation 36C25222Q0227 – is for housing Jesse Brown VAMC veterans in the Chicago Area and 36C25222Q0229 is housing Jesse Brown VAMC veterans that require a stay in the Indiana area.

11.0 Section B.1 added:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.va.gov%2F&data=04%7C01%7C%7C3d7edc73f5324516097c08d9cad73e1e%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637763848063781527%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=WN1i%2F6e%2BYNo%2FlzC3bL7pphLWFghK%2BEWwZ%2FWmfO9Ed9M%3D&reserved=0 https://www.va.gov/covid19screen/

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA

Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.1 BPA ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED

HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO

BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. TASK ORDER ADMINISTRATION: All task order administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME

ADDRESS

CITY – STATE - ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

DUNS NUMBER NO.

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: JENNIFER MEAD – CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1- 877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten- Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1- 877-489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten- Network.com mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. Type of Procurement: Establishing a Blanket Purchase Agreement (BPA) EXCLUSIVELY set aside for the use of Veteran, Veteran with immediate family, or Veteran with designated caregivers.

6. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

7. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this task order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this task order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the task order price to cover any increase in cost incurred thereof.

8. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section.

The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA

Facility mailto:vafsccshd@va.gov

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b).

Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

9. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

10.0 VHA Supplemental Contract Requirements for Combatting COVID-19

4. Contractor employees who work in or travel to VHA locations must comply with the following:

b. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

5. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

b. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

6. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

5. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

STATEMENT OF WORK (SOW) Blanket Purchase Agreement (BPA) Jesse Brown VA Medical Center (VISN 12) Project Based VASH Emergency Hotel

Contract FY22

INTRODUCTION

The Statement of Work (SOW) defines the scope for lodging requirements. The Contractor is to provide the Jesse Brown VA Medical Center (VISN 12), VA Contracting Officer Representative (COR) authorized Veteran patients, caregivers, and other VA COR authorized persons with hotel/motel lodging. The majority of Veteran patients requiring this lodging are homeless and awaiting permanent housing. The Veteran patients may also require 30 day stays in lodging prior to admission to other VA and/or community programming.

VISN 12 Location:

Jesse Brown VA Medical Center (All of Lake County, Indiana) 820 S. Damen Ave.

Chicago, IL 60612

The hotel must be located within a 20-mile radius of Lake County, so all Lake County veterans can be accommodated with as little travel as possible.

PERFORMANCE PERIOD: The contractor shall complete required work detailed in this SOW upon contract award, unless otherwise directed by the Contracting Officer (CO). The performance periods of the contract are identified in Table 1.

FY22 Ordering Period 1 1 February 2022 – 30 September 2022 FY23 Ordering Period 2 1 October 2022 – 30 September 2023 FY24 Ordering Period 3 1 October 2023 – 30 September 2024 FY25 Ordering Period 4 1 October 2024 – 30 September 2025 FY26 Ordering Period 5 1 October 2025 – 30 September 2026

Table 1 Type of Contract: This is a Blanket Purchase Agreement Contract for rooms EXCLUSIVELY set aside for use of Veteran, Veteran with immediate family, or Veteran with designated caregivers.

The facility does not guarantee a minimum quantity. Estimated annual quantity of rooms for each location are found in table 2.

Length of Stay – Initial 30-night stay with length of stay to be reduced or extended as authorized by VA. See “Determination of Eligibility.”

VISN 21 Service Requestors and Estimated Rooms

Service Requester # Regular

Rooms # Family Rooms

Days per year

Total Annual Rooms

Jesse Brown VA Medical Center 60 10 365 70 Total 60 10 365 70

Table 2

NON-NEOGOTIABLE REQUIREMENTS: All rooms for this contract will be compliant with requirements outlined in The Americans with Disabilities Act (Public Law 101-336) (42 U.S.C.

12101 et. Seq.), and the Hotel and Motel Safety Act of 1990 (Public Law 101-391) (15 U.S. C.

2201 et Seq).

As required by FAR 52.216-22, “Indefinite Quantity” clause contained in this solicitation, the minimum quantity of hotel/motel rooms that will be required by VISN 12 facilities on the awarded contract is 70 rooms for the year and if exercised unilaterally at the Government’s Discretion Ordering Period 1, Ordering Period 2, Ordering Period 3, Ordering Period 4, Ordering Period 5 is 70 rooms per year.

The contractor shall be paid full price based on awarded contract pricing for occupied rooms.

Scope. The contractor shall be responsible for ensuring contracted lodging facilities meets or exceeds the following criteria and are included with the awarded room price:

1. Lodging to be furnished to the Veteran patients authorized by the VISN 12 facilities. See

“Determination of Eligibility.”

2. VA lodgers shall include the Veterans and their spouse/family member or caregiver (Veteran plus one) based on determination of clinical need to have another party with the Veteran in the room.

3. Rooms will be located on the ground floor if there is no public elevator access readily available.

4. Lodging will be notified by VA prior to Veteran’s arrival. VA encourages lodging to accept

Veteran patients at all hours, but VA will be flexible based on motel/hotel schedule and check-in policies.

5. All rooms must be compliant with requirements outlined in The Americans with Disabilities

(ADA) Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.), and the Hotel and Motel Safety Act of 1990 (Public Law 101-391) (15 U.S. C. 2201 et Seq).

NOTE: ADA service animals will be allowed in the hotel and room.

6. Clear policies regarding pets are made available to the VA and Veterans.

7. All rooms must be compliant with the requirements of the National Fire Protection Association

(NFPA) 101, Chapter 29, Life Safety code.

8. Documents of fire and health inspections by the local city, county, or state will be provided if requested.

9. Veterans will be arriving by VA transportation, local ambulance, or private vehicles from their referring VA Medical Center.

10. All rooms must be located on the ground floor for handicapped patients unless there is an accessible public elevator.

11. Rooms shall have at minimum one (1) double bed for single occupancy and two (2) double beds for family occupancy.

12. Each Room should have a bathroom.

13. Bar soaps and shampoos must be complementary.

14. Laundry facilities must be available on premises or within walking distance.

15. Refrigerators and microwaves should be available in the room.

16. Prior to occupancy by new tenant, the rooms shall be thoroughly cleaned in accordance with

CDC guidelines. A checklist shall be utilized with a rating system to evaluate the cleanliness of each room.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

17. Housekeeping services will use CDC guidelines to clean rooms in regard to both how to clean and what to wear for Person Protective Equipment (PPE) while cleaning.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

18. During the 30-day stay, towels and linen can be delivered contact-free at Veteran’s request.

19. Clear policies should be available to VA and Veterans about what items can be brought into the hotel room.

20. Working TV in each room with remote and minimum basic cable to include network channels.

21. Telephone service must be provided in each room with free local calls and voicemail. Policies regarding long distance calls must be made clear to the VA and Veterans. Cost resulting from phone calls from the room will not be incurred by the VA or Veterans.

22. Hotel premises security will be provided and ensured.

23. “Cost resulting from additional charges such as pay-per-view or room service shall not be incurred by the VA or Veterans unless specified in incidentals charge agreement.”

24. VA will not incur charges for any Pay Per View services or alcohol in minibars, etc.

25. The Government reserves the right, at any time before and after contract awards and during the term of the contract, to inspect available rooms and all other areas of the complex; access to which is necessary to ensure a safe and healthy environment for the occupants. This includes, but is not limited to:

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

a. Floors, baseboards, corners, and wall edges shall be free of dirt, dust, and debris. Glass and mirrors shall have no traces of film, dirt, smudges, or water. Stairways shall be free of dirt, debris, marks, smudges, scuffs, and other foreign matter. Carpets shall not be torn and free of dirt, debris, litter, and other foreign matters and are securely installed to avoid tripping hazards. Window treatments shall be free of stain, dust, and mold, hung by all drapery hooks, free of wear and tears. Ceiling tiles and light fixtures are to be free of stains and mold.

b. Pest Management: There shall be no observation of roaches, ants or any other pests that will cause an unhealthy environment. Infestation of skin parasites, such as bed bugs, must have rapid (within 24-hour) response.

c. Restrooms shall be disinfected, free of dirt, deposits, streaks, and odors. Showers shall be disinfected and free of soap film, scum, and other deposits. Floor shall be free of litter, dirt, dust, and debris.

d. Linen items shall not be torn, overly worn and must be free of stains.

DETERMINATION OF ELIGIBILITY

1) The contractor is responsible for communicating with the VA in determining Veteran eligibility for placement into contractor facility. All Veterans must be eligible for VA health care in order to be considered for admission to any hotel/motel. Failure to establish eligibility with appropriate VA staff prior to admission may result in denial of payment for services provided to ineligible Veterans.

2) The VA is capable in determining eligibility of Veterans prior to admission to contractor bed for services. The contractor is expected to work with identified VA Liaison or other designees to confirm eligibility; it is understood that payment for Veterans admitted without an initial determination of eligibility may not be authorized if the Veteran is found to be ineligible.

3) A list of authorized VA ordering personnel, including primary identified VA Liaison, shall be made available to the contractor upon award of the contract. VA employees may be added or deleted from this list during the term of the contract at the discretion of VA. The contractor shall not deviate from the list of individuals authorized to approve admissions without an updated list.

4) Referral constitutes authorization of an initial service period of up to 30 days (unless otherwise specified). Length of stay to be reduced or extended as authorized by VA.

5) For Extension Requests, the contractor is responsible for receiving communication from the VA regarding VA requests for stay extensions of services beyond the initially authorized service period of 30 days. Contractors must ensure requests for stay extensions of services beyond the initially authorized 30-day service period are reviewed and approved in writing by the VA Liaison (Social Work Service Contract Coordinator/COR).

CANCELLATION

1) VA reserves the right to cease payment on behalf of any or all Veterans in the facility at any time without additional cost, when it is determined to be in the best interest of the Veteran or

VA.

2) Cancellation of a Veteran’s room by the contractor for policy violations or other reasons will be explained to the VA liaison immediately and within 24 hours. Policies that could lead to cancellation should be made clear and available to Veterans and the VA. Attempts should be made by the contractor to avoid sudden room cancellation by contacting the VA in advance whenever possible in order to seek other arrangements of hotel or shelter placement for the Veteran.

3) Removal of Veterans from the hotel-by-hotel staff, security, local police, emergency medical personnel, etc. will be documented by the hotel and documentation will be made available to the VA.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/

SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

60.00 EA

Jesse Brown VA Medical Center - Project Base VASH

Emergency Hotel (INDIANA)

Regular Rooms

Ordering Period 1 POP Begin: 02-01-2022 POP End: 09-30-2022

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

10.00 EA

Emergency Hotel (INDIANA)

Family

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Regular Rooms

Ordering Period 2 POP Begin: 10-01-2022 POP End: 09-30-2023

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Family

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Regular Rooms

Ordering Period 3 POP Begin: 10-01-2023 POP End: 09-30-2024

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Family

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Regular Rooms

Ordering Period 4

POP Begin: 10-01-2024 POP End: 09-30-2025

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Family

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Regular Rooms

Ordering Period 5 POP Begin: 10-01-2025 POP End: 09-30-2026

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

Emergency Hotel (INDIANA)

Family

PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels

PRODUCT/SERVICE CODE: V231 -

GRAND TOTAL

B.3 INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services.

The agreement details all with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

SECTION C - CONTRACT CLAUSES

C.1 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

C.2 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

C.3 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

C.4 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $5,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $200,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary.

Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

C.5 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

C.6 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders: Contracting Officer

C.7 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

C.8 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Statz, Jeffrey Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee, WI 53214-1476

Jeffrey.Statz@va.gov

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

Taylor, Byron 312-569-8955 Byron.Taylor2@va.gov

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

(2) Waive or agree to modification of the delivery schedule.

(3) Make any final decision on any contract matter subject to the Disputes Clause.

(4) Terminate, for any reason, the contractor's right to proceed.

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers exceeding the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

mailto:Jeffrey.Statz@va.gov mailto:Byron.Taylor2@va.gov

C.9 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

(OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor.

(ii) Invoice date and number.

(iii) Contract number, line-item number and, if applicable, the order number.

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading.

(vi) Terms of any discount for prompt payment offered.

(vii) Name and address of official to whom payment is to be sent.

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment).

(B) Affected contract number and delivery order number, if applicable.

(C) Affected line item or subline item, if applicable; and

(D) Contractors point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days.

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor.

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any…