36C25222Q0229 0001.docx

Solicitation 36C25222Q0227 – BPA - Project Base VASH Emergency Hotel

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476 To all Offerors/Bidders

36C25222Q0229

X

See CONTINUATION Page X

SEE CONITNUATION PAGE

Jeffrey Statz Contracting Officer

1. The solicitation lists the performance area as “All of Lake County, Indiana” there are over 100 cities in Lake County that spans over 50 miles, is there a mile radius limitation for a hotel location?

YES – The hotel must be located within a 20-mile radius of Lake County, so all Lake County veterans can be accommodated with as little travel as possible.

1. The requested accommodations are Regular Rooms and Family Rooms, can you please define the difference between Regular and Family Rooms?

Most single rooms have one room large enough to house one or two queen sized beds. For the purposes of this BPA, we consider this to be a “regular room”. For homeless Veterans with families, depending on the age and gender of the dependents, the preference is a “family room” with a living space separate from the bedroom. Said living space would ideally have a pull-out sofa. If, however, the hotel cannot accommodate a “family room” and the age and gender of the dependent(s) is not a consideration, a “regular room” with two beds will suffice. We simply wanted to proactively include both in the agreement.

1. The number of Regular and Family Rooms are stated as 60 and 10 respectively, do you expect to have all rooms occupied on the first day of the Ordering Period?

This is the estimated number of bed nights for the entire ordering period.

1. Item number 23 in the Scope category states, “Cost resulting from damages to the room will not be incurred by the VA or Veterans unless specified in incidentals charge agreement.”

New Verbiage for Item number 23: “Cost resulting from additional charges such as pay-per-view or room service shall not be incurred by the VA or Veterans unless specified in incidentals charge agreement.”

1. Is on-site parking a requirement?

On-site parking is preferred, but it is not a requirement.

1. Will you provide a tax exemption certificate for Hotel lodging to the awarded vendor?

Proof of tax exemption will be provided at time of award.

1. Does this solicitation allow proposals from third party vendors or Hotels only?

Sub-contracting will be reviewed on a case-by-case basis, provided the contractor has the appropriate NAICS Codes.

1. On page 34 of the solicitation the following is noted “Offerors must complete the certifications found at VAAR Clause 852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction found on page XX.” Checked page 20, however the regulation was not included in the solicitation nor was it a separate attachment. We located the regulation on the www.va.gov website however the Contracting Officer must check an appropriate box for the prospective vendor to certify the form. Can you provide the 852.219-77 with the appropriate box checked so it can be included in our proposal?

852.219-77 on page 34 has been removed in its entirety.

9. B.2 the CLIN Quantity is an Estimation of what the facility could use within the period of performance. The unit cost is per night stay.

Per night x 30-day stay = total.

10.0 Solicitation 36C25222Q0227 – is for housing Jesse Brown VAMC veterans in the Chicago Area and 36C25222Q0229 is housing Jesse Brown VAMC veterans that require a stay in the Indiana area.

11.0 Section B.1 added:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, contractors shall show proof of vaccination.

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

0. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

See attached document: S02 36C25222Q0229.

See attached document: WD 2015-2015 (REV 19) Dated October 20 2021.

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