36C25221Q1001.docx

36C25221Q1001

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

578-21-4-6121-0323 36C25221Q1001 08/05/2021 Rogers, Aaron 414-844-4800 X43252 08-19-2021

09:00 AM

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 238220 $16.5 Million x N/A X 36C252

EDWARD HINES JR VA MEDICAL CENTER

DEPARTMENT OF VETERANS AFFAIRS

5000 SOUTH 5TH AVE

HINES IL 60141-5000

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

BOILER MAINTENANCE AND SERVICE FOR THE EDWARD HINES VAMC

LOCATED IN HINES, IL

SOLICITATION # 36C25221Q1001 MUST BE INDICATED ON ALL QUOTES

VA POC: JOSEPH TUMPIS

CONTRACT SPECIALIST: AARON ROGERS AT

AARON.ROGERS1@VA.GOV

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL-WD-2015-2018 (REV 16) 05.13.2020

See CONTINUATION Page 578-3610162-6121-855100-2543 010050190 x X x

SUSAN PASHOLK

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: AARON ROGERS CONTRACTING SPECIALIST

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR FRIDAY AUGUST 13, 2021 AT 11:00 AM LOCAL TIME. ALL INTERESTED PARTIES SHALL NOTIFY CONTRACT SPECIALIST AARON ROGERS AT aaron.rogers1@va.gov IF THEY PLAN TO ATTEND. ALL ATTENDEES SHALL MEET COR JOSEPH TUMPIS (708-202-8387 X21132) AT THE BOILER PLANT.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer AARON.ROGERS1@VA.GOV no later than Monday AUGUST 16th at 09:00 am LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 1 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. SECURITY & PRIVACY CONTROL:

Flash Badge:

Applies to common access to VA physical facilities only for a period of less than a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

a. Prior to providing any services, each contractor may be required to obtain government issued PIV badge and is subject to background investigation. The procedure to follow is:

· Contractors shall complete a “Request for a PIV card” form. Form can be obtained from the COR upon contract award.

· Contractors must get their fingerprints taken by Human Resources located in Building 17 on Hines campus. Must make an appointment ahead of time. It takes between 5-7 days at least for fingerprints clear. This action must be coordinated with the COR.

· The contractor can then be sponsored upon verification the fingerprints have been cleared.

· Once contractor has been sponsored, they can call PIV (708) 202-5170 to make arrangements for issuance of a PIV for badge.

b. All Contractors entering campus buildings must go through the daily COVID-19 symptom screening check and wear masks at all times.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

11. SPECIAL NOTE: COVID-19 STATEMENT

A. Due to the current pandemic, contractors must be able to meet the screening policy in effect at the Edward Hines Jr. VAMC. Contractor Personnel who screen positive, will not be allowed to enter any building on campus. Contractor Personnel must be able to answer “NO” to all of the following questions:

Contractors are required to wear an approved face mask over their nose and mouth when working on campus within 6 feet of another individual when outside, and at all times when inside a building.

B.2 PRICE/COST SCHEDULE

BOILER MAINTENANCE AND SERVICE

The contractor shall provide all labor, material, travel, management, tools and equipment necessary to perform maintenance and testing on the boiler plant equipment located at the Edward Hines Jr. VAMC, HINES, IL 60141, as defined in the Statement of Work.

Section I BASE PERIOD: September 1, 2021 through August 31st, 2022

Calibration of Test Instruments and Sensors at Hines VA

Job

All Safety Device Testing and Documentation at Hines VA

Job

Internal and External Inspections of 4 Boilers and DA Tank at Hines VA

Job

Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines VA

Job

Preventative Maintenance of Plant Support Systems (HVAC)

Job

Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

Job

Preventative Maintenance of non-boiler communication systems (Alerton Controls) at Hines VA

Job

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

Job

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet, IL.

Job

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.

Job

BASE PERIOD PRICE $________________

Section II - OPTION YEAR ONE: September 1, 2022 through August 31st, 2023

Calibration of Test Instruments and Sensors at Hines VA

Job

All Safety Device Testing and Documentation at Hines VA

Job

Internal and External Inspections of 4 Boilers and DA Tank at Hines VA

Job

Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines VA

Job

Preventative Maintenance of Plant Support Systems (HVAC)

Job

Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

Job

Preventative Maintenance of non-boiler communication systems (Alerton Controls) at Hines VA

Job

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

Job

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet, IL.

Job

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.

Job

OPTION YEAR ONE PRICE $_____________

Section III - OPTION YEAR TWO: September 1, 2023 through August 31st, 2024

Calibration of Test Instruments and Sensors at Hines VA

Job

All Safety Device Testing and Documentation at Hines VA

Job

Internal and External Inspections of 4 Boilers and DA Tank at Hines VA

Job

Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines VA

Job

Preventative Maintenance of Plant Support Systems (HVAC)

Job

Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

Job

Preventative Maintenance of non boiler communication systems (Alerton Controls) at Hines VA

Job

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

Job

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet, IL.

Job

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.

Job

OPTION YEAR TWO PRICE $______________

Section IV - OPTION YEAR THREE: September 1, 2024 Through August 31st, 2025

Calibration of Test Instruments and Sensors at Hines VA

Job

All Safety Device Testing and Documentation at Hines VA

Job

Internal and External Inspections of 4 Boilers and DA Tank at Hines VA

Job

Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines VA

Job

Preventative Maintenance of Plant Support Systems (HVAC)

Job

Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

Job

Preventative Maintenance of non boiler communication systems (Alerton Controls) at Hines VA

Job

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

Job

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet, IL.

Job

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.

Job

OPTION YEAR THREE PRICE $________________

Section V - OPTION YEAR FOUR: September 1, 2025 through August 31st 2026

Calibration of Test Instruments and Sensors at Hines VA

Job

All Safety Device Testing and Documentation at Hines VA

Job

Internal and External Inspections of 4 Boilers and DA Tank at Hines VA

Job

Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines VA

Job

Preventative Maintenance of Plant Support Systems (HVAC)

Job

Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

Job

Preventative Maintenance of non boiler communication systems (Alerton Controls) at Hines VA

Job

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

Job

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet, IL.

Job

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.

Job

OPTION YEAR FOUR PRICE $________________

B.3 STATEMENT OF WORK

BOILER MAINTENANCE AND SERVICE

STATEMENT OF WORK

The contractor shall provide all labor, material, travel, management, tools and equipment necessary to perform maintenance and testing on the boiler plant equipment located at the Edward Hines Jr. VAMC, HINES, IL 60141 & Joliet VA Clinic (CBOC), Joliet, IL 60432 as defined in the Statement of Work.

Contract Scope:

1.0. General Overview: This contract is to perform industrial level mechanical services on critical healthcare utility and support equipment. The Hines Boiler Plant houses (4) four 35,000 lb/hr water tube boilers. The Joliet CBOC has (3) three Williams & Davis model 3050W-2004-01 Boilers with Limpsfield-LCN 9 burners. Contractor shall furnish all labor, materials, equipment, and tools necessary to complete Calibrations, Safety Device Testing, inspections (internal & External), preventative maintenance, and repair. Services shall be performed on-site at Edward Hines Jr. VA Hospital, Hines, IL. and the Joliet CBOC located in Joliet IL Equipment is located within the boiler plants at these locations.

The plants shall remain operational at all times. They are hot, noisy, and crowded with equipment. Access to pieces of equipment maybe required, contractor shall provide at no additional cost, scaffold, hoists, or other equipment to reach as needed. Services shall be performed in accordance with the SOW, the original equipment manufacturers' (OEM) recommendations; any local, state, and federal standards; and VHA DIRECTIVE 1810, 578-12-138A-078 Boiler Plant Operations (Hines Directive) VA Policies & Procedures; Boiler Device Safety testing manual revision (5) V, and The Joint Commission (TJC).

1.1. Performance Location: All services shall be performed on site:

Edward Hines VA Hospital Joliet CBOC 5000 South 5th Avenue 1201 Eagle Street Hines, IL 60141 Joliet, IL 60432 Building 205 Boiler Plant

1.2. Period of Performance: This contract has a Base period of September 1, 2021 through August 31, 2022 with an additional four 12-months option periods to be exercised at the discretion of the Government

2.0. General Requirements:

a. Contractor shall have an established business with five (5) years of experience in performing these types of services or they will provide the name and qualifications of their subcontractor who meets this requirement. The person performing the work must also be trained and/or certified to perform services for that specific equipment listed in this SOW and elsewhere in the contract. All inspections, testing, maintenance, repairs, calibrations and emergency services shall be performed in accordance with the OEM recommendations.

b. Contractor shall provide fully qualified personnel, as defined in Section 3.0 of this SOW: A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors, or a boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license; to perform services at the Edward Hines Jr. VA Hospital and Joliet CBOC.

c. All work shall be in conformance with VA Policy and Procedures, safety standards, manufacturer's/industry standards, the latest published edition of UL, EPA, NFPA-99, FDA, OSHA, TJC, applicable local and national standards, and VA Policies/regulations and VHA Directive 1810. Contractor shall provide UL classification used for all products/materials supplied by the Contractor.

d. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies, or this contract. Any violation of OSHA may be subject to default action.

e. Contractor shall furnish to the COR a copy of Safety Data Sheets (SDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor shall update copies of the SDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, the contractor shall provide a copy of that product's SDS to the COR for approval, prior to the product being used at the facility.

f. If there are any changes or updates that are made to the system, Contractor shall document them in a detailed report and submit them via email to the COR. This shall include but not limited to:

· Manuals

· As-Built Drawings – That indicate any changes made to the existing system from the time of contract award through final-completion of the last option renewal period.

· Software Licenses – This applies to system control packages as listed in this contract.

· Passwords – This applies to system controls and to ensure continuity of environmental operation for patient care areas.

· Backup copies of programming – This applies to control packages in this contract and to ensure continuity of environmental operation for patient care areas

· Locations of spare parts

· Preventative Maintenance Schedule

2.1. Reports/Documentation:

a. Payment for work under this contract is subject to the completion and approval of all the written documents. All work performed shall be documented and submitted to the COR.

b. Prior to Safety Device Testing (refer to section 3.3) the calibration of gauges and sensors shall be completed. The results shall be included in a report and emailed to the COR prior to the Safety device testing. Contractor shall highlight any deficiencies.

c. Per the VHA Safety Test Manual and VHA Directive, the Contractor shall create a site-specific version of the VHA Safety Test Manual (for both the HINES and JOLIET locations) that includes the details to perform the testing to include specific model numbers, valve numbers, sizes etc. The most recent version of the site-specific Safety Device Test Manual is attached and is also available from the COR. The site-specific Safety Test manual shall comply with all of the requirements found in VHA Safety Device Testing manual 5th Edition and VA Directive 1810.

The Contractor shall ensure the accuracy of this document and shall make updates to the site-specific document as changes are made. For each 6-month test cycle the contractor shall provide a copy of the most up to date “blank” version of the Manual to the COR before testing begins.

d. After Safety Device Testing is completed, the contractor shall provide the COR with the filled in “Test Results” copy of the Site-specific Safety Manual with the results from the latest round of testing. Contractor shall provide the report within 2 weeks of the completion of the on-site work. This document will include the signed and dated cover pages and all of the testing data.

e. Internal and External inspections shall be documented with a detailed evaluation report as described in SECTION 3.4 (a) &(b). Detailed evaluation report shall be sent to the COR via email, within (2) two weeks of the completion of the inspections.

f. For Preventative Maintenance (PM) CLINs X0004, X0005, X0006, X0007 the contractor shall submit for approval, a Maintenance schedule and detailed plan to the COR prior to starting work. This document shall be delivered via email to the COR. The document shall include details of the work planned, such as any checklists or procedures, and expected duration of the work. Once the work is performed contractor shall submit a filled in version of the document to the COR.

g. Daily Check in / check out is mandatory for services performed on site. This includes all labor, inspections, testing and/or maintenance services. When the service is completed, the Contractor’s representative shall document services rendered in a detailed report. Detailed report can be the Contractor’s own form but must include the information below. This detailed written report shall be signed by the Contractor's lead service technician completely describing

· the specific tasks(s) performed,

· preventive maintenance performed,

· including the exact location of the system or device serviced,

· including equipment identification (i.e., serial number), a

· description of all items requiring further attention,

· name(s) of the technician(s) performing the work.

2.2. Parts: Upon inspection, when the contractor discovers equipment not performing properly, the contractor shall attempt to perform a repair with tools. If the part is found to be defective, the contractor shall notify the COR(s) and provide a quote for the necessary parts/repairs. Parts/repairs shall be paid separate from this contract on a separate PO. Contractor shall not commence with repair without obtaining a separate purchase order.

2.3. Defective Parts: It is understood that at any time that the Contractor is requested to replace a defective part during any service or maintenance required, that the old part shall remain the property of the VA and disposal of same will be determined by the COR. All defective parts and system components removed shall be turned in to the COR.

2.4 Qualifications of Contractors.

To be eligible for this contract the contractor affirms they meet the following:

a. Qualified Third-Party Review. This is a term from the VA’s national compliance group HEFP. A qualified third-party review means the utilization of a vendor that has documented knowledge and experience in the design and construction of boiler plants and VA’s standards for construction and testing of safety devices, http://vaww.ceosh.med.va.gov/01HE/Pages/ST_Boiler.plants.shtml.

In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing testing in compliance with the VA safety device testing manual on at least 5 sites within the past 3 years.

b. All work under this contract must be performed by fully trained and qualified Journeyman Level technicians/mechanics with five (5) years of experience, directly employed by the Contractor, experienced in the installation, repair, servicing, troubleshooting, and maintenance of the types of boilers and control systems and safety devices specified. The assignment of trainees, helpers, or persons of similar skill levels to perform work under the provisions of this contract is strictly prohibited.

c. Contractor shall provide trained and certified technicians for all services, and shall possess certifications that meet qualifications and standards, equivalent to those prescribed by the industry and local practices as further defined in Conformance Standards.

d. Contractor shall provide (3) three factory trained and qualified technician to visit the Hines plant for (2) two maintenance weeks each contract period. Contractor shall provide factory qualified technicians to each of the main boiler systems. That is, (1) one Cleaver Brooks technician, (1) one Hays Cleveland technician, and one (1) Natcom technician.

3.0 Specific Tasks:

3.1 Contractor shall service each boiler plant related equipment in this SOW. Contractor shall perform services in accordance with original equipment manufacturer’s specifications/recommendations. Contractor shall provide all fluids, chemicals, materials, and/or standard procedure parts required to perform maintenance items.

3.2 CLIN X001 and X008. Calibration of Test Instruments and Sensors (Hines and Joliet)

a. All devices used for measurements during safety device testing shall be calibrated. For all Contractor owned and/or provided test instruments the Contractor shall provide the COR with certificate of calibration upon request.

b. Contractor shall calibrate all gauges and sensors listed in the attachment Hines Plant Gauges. If the device needs to be removed for calibration off site, the contractor shall install a temporary gauge or sensor. Contractor shall calibrate the gauge onsite if possible. If the gauge or sensor needs to be replaced with a factory new item with factory calibration instead of calibrating the old existing items, contractor shall refer to section 2.2 Parts of this contract.

c. DA Tank and Main steam header can only be shut down during the spring and fall seasonal full plant shutdown. These events typically happen in April and October and last for 2-3 days. Contractor shall coordinate with the COR prior to April to October to schedule service.

d. Contractor shall coordinate with the COR to ensure all calibrations are complete prior to ALL safety device tests.

3.3 CLIN X0002 and X0009. Safety device testing: (Hines and Joliet)

a. The Contractor shall perform Safety device testing services as described in the Site-specific VHA Safety Device Testing manual 5th Edition and VHA Directive 1810. Per the testing frequency detailed in the directive, each boiler shall be fully tested twice per year. Testing shall not compromise plant redundancy when under winter load conditions. The contractor shall schedule accordingly. Testing shall take place in October and April of each contract period.

b. The contractor shall provide the COR with Copies of the Site-specific VHA Safety Manual, as described in SECTION 2.1 (c) for each 6-month test cycle.

c. Contractor shall remove and install VA Provided Boiler Safety Valves (2) each contract period (Hines Only). The VA will provide the rebuilt/new valve to the contractor for installation. All other tools and equipment to complete the install shall be the contractor’s responsibility.

3.4 CLIN X0003 and X0010. Internal and External Inspections. (Hines and Joliet). Contractor shall provide once per contract period. DA tank and Condensate Receiver can only be shut down during the full plant shutdowns typically scheduled in May and October.

a. Contractor shall provide a detailed written evaluation of the overall internal condition of the boilers, the DA tank, and the Condensate Receiver. The detailed report shall include the condition of the steam drum, mud drums, tube condition and leak check, low water cut-out (float type) and piping, firebox and other internal components. Contractor shall remove and reinstall all/any necessary parts to conduct the inspection. The Detailed report shall be emailed to the COR within 2 weeks of the completion of the inspections.

b. Contractor shall provide a detailed written evaluation of the overall external condition of the boilers, DA Tank, Condensate Receiver. The detailed report shall include the condition of the casing, supports, closures, accessories, valves, and controls including high pressure recyclable and non-recyclable pressure trips, Low water cut out and auxiliary low water cut out, flame scanner, boiler safety valves accumulation test at high fire. The Detailed report shall be emailed to the COR within 2 weeks of the completion of the inspections.

3.5 CLIN X004. Preventative Maintenance of Boiler, Fuel system, and Burner Management at Hines Campus only.

a. Contractor shall provide (3) technicians as outlined in SECTION 2.4 (d), these (3) technicians shall spend a minimum of one week (40 hours) in both October and February of each contract year, onsite to complete tasks as outlined in the statement of work. Excess time shall be spent working with VA staff to train them on operations and monitoring the system.

b. Contractor shall perform one (1) round of all Preventative Maintenance and cleaning per the equipment manufacturers annual maintenance recommendations in both October and February.

c. Contractor shall provide documents to the COR before and after completing these tasks as described in SECTION 2.1 (f) Reports/Documentation

d. Contractor shall provide all fluids, chemicals, materials, and/or parts required to perform all maintenance items. If a repair is needed and cannot be fixed using tools, Contractor shall follow procedures in SECTION 2.2 PARTS

e. Inspection, testing, Preventative maintenance shall take place at the same time, same visit for each boiler.

f. Contractor shall tune all 4 boilers for Fuel oil, and Natural Gas.

3.6 CLIN X005. Preventative Maintenance of Plant Support Systems (HVAC) Hines campus only.

a. Contractor shall perform one (1) round of all Preventative Maintenance and cleaning per the equipment manufacturers annual maintenance recommendations.

b. Contractor shall provide documents to the COR before and after completing these tasks as described in SECTION 2.1 (f) Reports/Documentation

c. Contractor shall provide all fluids, chemicals, materials, and/or parts required to perform all maintenance items. If a repair is needed and cannot be fixed using tools, Contractor shall follow procedures in SECTION 2.2 PARTS

d. Equipment in CLIN X005 includes:

· Air Handler Equipment, AHU-01, Trane, Performance Climate Changer Model CSAA008UA, 4000cfm

· Air Handler Equipment, AHU-02, Trane Performance Climate Changer Model CSAA040UA, 20,000cfm

· Air Handler Equipment, AHU-03, Trane Performance Climate Changer Model CSAA040UA, 20,000cfm

· Air handler equipment cooler, CU-1, Trane 10-ton unitary R410A cooling split system model TTA12004000

3.7 CLIN X006. Preventative Maintenance of Water Systems (domestic) at Boiler Plant Hines VA

a. Contractor shall perform one (1) round of all Preventative Maintenance per the equipment manufacturers annual maintenance recommendations.

b. Contractor shall provide documents to the COR before and after completing these tasks as described in SECTION 2.1 (f) Reports/Documentation

c. Contractor shall provide all fluids, chemicals, materials, and/or parts required to perform all maintenance items. If a repair is needed and cannot be fixed using tools, Contractor shall follow procedures in SECTION 2.2 PARTS

d. Equipment in CLIN x0006 includes:

· Domestic Water Pumps DWP 1, 2, & 3. Flowtherm Systems pump skid with Weiman 575 model 5S pumps, installed by Bournquist inc.

· Domestic water chlorine injection system. Qty 2. FlowRox Lpp-M2S-24-N250. Contractor shall include complete skid cleaning to remove chlorine buildup and replacement of all hoses in the pump and on the skid.

3.8 CLIN X007. Preventative Maintenance of non-boiler communication systems (Alerton Controls, Compass Ascent Software) Hines campus only.

a. Contractor shall provide documents to the COR before and after completing these tasks as described in SECTION 2.1 (f) Reports/Documentation

b. Contractor shall review all sensor inputs and confirm actuating dampers and/or valves respond accurately. Contractor shall provide list of any item that appears out of calibration or have failed.

c. Contractor shall Provide new battery of all Global Controllers.

d. Contractor shall Perform Memory Analysis of all Global Controllers.

e. Contractor shall Review Event Log

f. Contractor shall Review System for Operator Overrides.

g. Contractor shall Review Alarm Log

h. Contractor shall Provide Air Handling Unit (AHU) operational verification

· Contractor shall verify that the AHU is being controlled at the appropriate value. Contractor shall schedule review with COR and Hines AC shop supervisor.

· Contractor shall review historical trends for hunting/cycling.

· Contractor shall change each set point and verify smooth transition and stable control to new set point.

· Contractor shall return each set point to original value.

· Contractor shall physically verify that controlled dampers and valves stroke fully in both directions.

· Contractor shall provide a report of any discrepancies found

i. Equipment in this CLIN 0007 installed by Syserco Midwest.

4.0 Hours of Coverage:

Normal hours of coverage are Monday through Friday from 07:00 AM to 04:00 PM, excluding Federal holidays. All service, labor including preventive maintenance, inspections, and testing will be performed during normal hours of coverage unless requested by the COR and approved by the CO. The Contractor's service technician(s) must report to the Boiler Plant Supervisor (or operator in charge), Boiler Plant Bldg. 205

5.0 Use of Government Equipment:

No Government Equipment is provided for use under this contract.

6.0 Performance Standards:

a. The COR is responsible for monitoring the contractor’s performance. Performance deficiencies identified during the term of the contract will be documented by the COR and reported to the contractor and CO. Upon notification of deficiencies or deficient performance, the contractor shall be given a reasonable time to take corrective action. If determined appropriate, the CO, COR and/or other VA staff members will meet with the contractor to review performance and resolve issues. All deficiencies and deficient performance will be documented and shall be corrected by the contractor within the timeframe specified within the Contract Deficiency Report or Cure Notice. The contractor shall notify the CO and COR when corrections have been made. Failure to meet the required service or performance level may result in low performance ratings, possible recommendation to not exercise an option, and/or possible termination of the contract.

Major Equipment List. This is not all inclusive. Additional details available upon request.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020) (JUN 2020) (DEVIATION)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. “Similarly situated entity,” as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that, in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a non-manufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3), and (6) of this clause— [Contracting Officer check as appropriate.] _ By the end of the base term of the contract and then by the end of each subsequent option period; or _ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos…