36C25220Q0818 0002.docx

Solicitation Number 36C25220Q0818 Solicitation Amendment 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-16-2020 537-21-1-6112-0001 None 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25220Q0818 08-25-2020

X X X Wednesday, 09-23-2020, at 5:00 PM Local X See Attachment 1 for an amendment to Appendix 1: Refrigeration and HVAC Equipment at the Jesse Brown VA Medical Center, of Solicitation Number 36C25220Q0818, and for answers to questions received in response to this Solicitation.

Note: The quote deadline is EXTENDED to Wednesday, September 23, 2020, at 5:00 PM Local Time.

Except as modified by Amendment 0001, all other terms, clauses, and provisions of Solicitation Number 36C25220Q0818 remain unchanged.

Susan Pasholk Contracting Officer Attachment 1

SOLICITATION AMENDMENTS

Appendix 1: Refrigeration and HVAC Equipment at the Jesse Brown VA Medical Center is hereby amended as follows (changes highlighted in yellow):

Appendix 1: Refrigeration and HVAC Equipment at the Jesse Brown VA Medical Center

Chiller Air Cooled Air-cooled Package Chiller (Scroll)

(30-ton)

(50-ton)

(7½ -ton)

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

Centrifugal Chiller Air-cooled Condenser-less Chiller (Screw)

(100-ton)

(100-ton)

QUESTIONS & ANSWERS

1. Question: Is the contract for service only, no parts?

Answer: The proposed contract is for service only; parts are not covered. Per Section B.3 – Performance Work Statement, Paragraph B.1.: “The Contractor shall not procure any equipment, parts, and/or software until authorized by the Government.” In other words, if parts are necessary for maintenance or repair, that need will be addressed by a separate contract action.

2. Question: Does the kitchen work have to be at nighttime?

Answer: Yes. The Contractor will need to pull the kitchen equipment to clean it or work on it, and that cannot be accomplished during the daytime.

3. Question: Does there have to be specific qualification to be able to service the chillers?

Answer: Per Section B.3 – Performance Work Statement, Paragraph A.4.: “All work performed under this Contract shall be conducted in accordance with OEM specifications and requirements.” For the proposed contract, the Contractor must be able to provide chiller maintenance and repair services in accordance with Trane (OEM) specifications and requirements. Accordingly, a Trane-certified technician is preferable, but not required.

4. Question: Which chillers are the O.R. chillers?

Answer:

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

5. Question: When working on rooftop chillers afterhours, does the contractor need to provide two (2) people and lighting for safety?

Answer: Yes.

6. Question: Which chillers run all year?

Answer: The O.R. chillers.

7. Question: Are we responsible for chiller glycol testing?

Answer: Yes.

8. Question: Which chillers are shut down for the Winter (seasonal)?

Answer:

Air Cooled Chiller Air-cooled Packaged Chiller (Screw)

(200-ton)

9. Question: Do we drain, winterize and fill in Spring?

Answer: No.

10. Question: Verify number of inspections (and condenser coil cleanings) for year-round equipment (remember cottonwood seed is BAD in Spring)?

Answer: For kitchen equipment monthly. For Chillers quarterly.

11. Question: Verify number of inspections (and condenser coil cleanings) for seasonal equipment.

Answer: Two (2) cleanings: Spring and Summer.

12. Question: Verify that for condensing units, we are not responsible for indoor air-handlers.

Answer: The Contractor is not responsible for indoor air-handlers under the proposed contract.

Note: The foregoing information shall be memorialized in the Preventive Maintenance Services Plan detailed in Section B.3 – Performance Work Statement, Paragraph B.2., as appropriate.

13. Question: Define Normal Repair Services (Outside Business Hours) labor rate. Overtime or Double time?

14. Question: Define Emergency Repair Services (Business Hours) labor rate. Should this be quoted Standard time?

15. Question: Define Emergency Repair Services (Outside Business Hours) labor rate. This is Sundays, Holiday, evenings, nights – Overtime or Double time?

Answer: For Questions 13, 14, and 15, the Price Schedule and Performance Work Schedule differentiation between Normal and Emergency Repair Services, whether during or outside Business Hours, are used for administrative ease of reference. The labor rates to be offered are left to the discretion of the business offering the quote; there is no requirement for a quote to differentiate labor rates among these different categories.