36C25220Q0702 0002.docx

Solicitation Number 36C25220Q0702 Solicitation Amendment 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A.

MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ________ ___ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDE

R IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is rece ived prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF

AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-14-2020 578-20-4-6121-0654 None 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25220Q0702 08-21-2020

X X X Thursday, 09-17-2020, 5:00 PM Local Time X Solicitation Number 36C25220Q0702 is hereby amended in accordance with Attachment 1.

See Attachment 1 for answers to questions received in response to this Solicitation.

Note: The quote deadline for this Solici tation has been EXTENDED to Thursday, September 17, 2020, at 5:00 PM Local Time.

Susan Pasholk Contracting Officer Attachment 1

SOLICITATION AMENDMENTS

INSTRUCTIONS TO QUOTERS and ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, Submittal of Questions/Quotes, Paragraph (4) Documentation, is hereby amended as follows (changes highlighted in yellow):

(4) Documentation:

a. Qualified Professional Inspector Credentials: Submit a copy of the credentials for the Qualified Professional Inspector(s) that will be conducting inspection of Numbers 1-5 under Paragraph D.4 of Section B.3 – Performance Work Statement, as defined in VHA Directive 1810(1), Appendix B (see Attachment 1). These credentials are either a current, valid National Board Authorized Inspector Commission (AI) issued by the National Board of Boiler and Pressure Vessel Inspectors, or a current, valid inspector commission issued by the Office of the Illinois State Fire Marshal – Boiler and Pressure Vessel Safety Division.

b. Service Technician Credentials: Submit a copy of the boiler service technician/mechanic Journeyman credentials for all service technicians that will be conducting work under this Contract.

c. Electronic Service Log Screen Shots: Submit screen shots of the existing or proposed Electronic Service Log, as detailed under Paragraph F.2 of Section B.3 – Performance Work Statement.

d. Qualified Third-Party Review: Submit documentation sufficient to support the Qualified Third-Party Review requirement set forth in VHA Directive 1810(1), Paragraph 4.e. (see Attachment 1), as follows: “A qualified third-party review means the utilization of a vendor that has documented knowledge and experience in the design and construction of boiler plants and VA’s standards for construction and testing of safety devices, http://vaww.ceosh.med.va.gov/01HE/Pages/ST_Boiler.plants.shtml. In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing testing in compliance with the VA safety device testing manual on at least 5 sites within the past 3 years.”

SECTION B.3 – PERFORMANCE WORK STATEMENT, Paragraph H, is hereby amended as follows (changes highlighted in yellow):

C. Preventive Maintenance Services. All work performed under this Paragraph is governed by the regulations for Firm Fixed Price Contracts, FAR 16.202.

1. Purpose: The purpose of Preventive Maintenance Services is to ensure that the Hines and Joliet boiler plants reliably operate at peak efficiency. During the performance of Preventive Maintenance Services, the Contractor shall make adjustments or repairs as required to return boiler equipment to optimum function at no additional cost to the Government, so long as such adjustments or repairs do not require the purchase of equipment, parts, and/or software. In the event that equipment, parts, and/or software need to be purchased to accomplish the adjustment/repair, the Contractor shall notify the COR and provide a quote for the necessary equipment, parts, and/or software. The Contractor shall not procure any equipment, parts, and/or software until authorized by the Government.

2. Coverage: Preventive Maintenance Services shall be conducted in accordance with the Preventive Maintenance and Inspection Plan, as detailed in Paragraph B.3, above, and include at a minimum:

a. Inspection and cleaning of all equipment;

b. Calibration and lubrication of equipment, as necessary (Note: Any gauges used for Safety Device Testing are required to calibrated annually. This includes Pressure gauges, Vacuum gauges, Compound gauges and Temperature devices.);

c. Inspection of electrical wiring and cables for wear or fraying, making repairs as necessary;

d. Review of operating system software diagnostics to ensure that the system is operating in accordance with OEM specifications; and

e. Identifying and testing worn or potentially faulty equipment or parts and recommending remedial action, including providing quotes for new equipment or parts, as applicable.

3. Monthly Meeting: The Contractor shall meet monthly with the COR, in-person, to review the status of all work being performed under this Contract and the overall status of the Hines and Joliet boiler plants.

H. Service Technician Requirements.

1. Qualified Professional Inspector: All testing and inspection performed under this contract requiring a Qualified Professional Inspector shall be performed by an inspector that holds a current, valid National Board Authorized Inspector Commission (AI) issued by the National Board of Boiler and Pressure Vessel Inspectors or a current, valid inspector commission issued by the Office of the Illinois State Fire Marshal – Boiler and Pressure Vessel Safety Division. For further details, see VHA Directive 1810(1), Appendix B (Section D, Attachment 1).

2. Qualified Third-Party Review: The Contractor shall comply with the requirements of VHA Directive 1810 – Boiler and Boiler Plant Operations, Paragraph 5.c.(8) (see Attachment 1), “the VA medical facility shall utilize a qualified third-party review to perform one of the required semi-annual tests at least once annually.” VHA Directive 1810, Paragraph 4.e., defines a “qualified third-party review” as, “the utilization of a vendor that has documented knowledge and experience in the design and construction of boiler plants and VA’s standards for construction and testing of safety devices, http://vaww.ceosh.med.va.gov/01HE/Pages/ST_Boiler.plants.shtml. In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing testing in compliance with the VA safety device testing manual on at least 5 sites within the past 3 years.”

3. Journeyman Level Boiler Service Technician/Mechanic: All other work under this Contract shall be performed by a fully trained and qualified Journeyman Level boiler service technician/mechanic.

SECTION D – CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS is hereby amended as follows (changes highlighted in yellow):

Attachment 6: Cleaver-Brooks Boiler Manual Attachment 7: Burner Management Controller Manual Attachment 8: Natcom Burner Manual Attachment 9: Natcom Condensation Management Manual

QUESTIONS & ANSWERS

1. Question: Are there Digital O&M files available for the boilers?

Answer: Yes, see Attachments 6-9, attached to this Amendment 0002 and incorporated by reference into Solicitation 36C25220Q0702 and the subsequent contract. Hines VA Hospital has additional O&M manuals, which will be made available to the awardee.

2. Question: The hospital staff will be with us through the testing as per the walk-through. Are they going to be assisting or just for verification purpose during testing?

Answer: VA staff will be present to observe and verify.

3. Question: It is mentioned that they require an exterior Inspection of the boiler. This is just the very exterior of the unit or are they expecting removal of the steel fabrication in Hines?

Answer: The Contractor will not be required to take apart the boiler during the external inspections.

4. Question: Are there critical load times that we can’t work on the boilers other than peak heating season?

Answer: Loads throughout the year are typically 1 boiler in the Summer and 3 boilers during peak heating. The plant must be able to maintain steam at all times of the year. This means that, during Winter months, the only maintenance that may be performed is to the redundant boiler (the one not in use), and must be of a nature that this maintenance can be immediately stopped so that the boiler can be placed into service if needed. The Hines inspection cycles usually occur during the Spring and Fall when only one boiler is in use, so service will not be interrupted.

5. Question: How do they want calibrations handled if devices have to be sent out to the manufacturer? This could cause a significant down time for that boiler.

Answer: Prior to any device being sent out, the Contractor shall comply with Section B.3 – Performance Work Statement, Paragraphs C.1. and D.1.:

“In the event that equipment, parts, and/or software need to be purchased to accomplish the adjustment/repair, the Contractor shall notify the COR and provide a quote for the necessary equipment, parts, and/or software. The Contractor shall not procure any equipment, parts, and/or software until authorized by the Government.”

These Paragraphs shall be construed to include any replacement devices necessary for continued boiler operation, which shall be acquired and ready for rotation prior to any devices being sent out.

6. Question: Other facilities they have spare relief valves that are cycled in while others are sent out to be tested and certified. Are the reliefs our responsibility or the hospitals?

Answer: Hines will procure these items.

7. Question: Is there a schematic for the Emergency shut down circuits so we know how to set up for testing?

Answer: The schematic will be provided at a later date to the awardee.

8. Question: We did not see any “Confined Space” signage so are we to assume that OSHA Confined Space protocol is not needed?

Answer: Confined Spaces in the Boiler Plant are: Boiler Steam Drums, Boiler Water Drums, Boiler Furnace, Deaerator Trayed Section, Deaerator Water Storage Section and Condensate Receiver. Hines is in the process of updating its Confined Space policy.

9. Question: Need to request the info on the DA tanks. They want them inspected every 6 years, so when is it due since the tanks are 3 years old now?

Answer: Per Section B.3 – Performance Work Statement, Paragraph D.4., Number 3: July 2025.

10. Question: Is the Boiler annual inspection, by an inspector our responsibility to set up or the hospital?

Answer: Unless specifically stated otherwise, the Contractor is responsible for coordinating and scheduling every aspect of the Performance Work Statement, including the inspector for the Boiler annual inspection.