36C25220Q0493 0001.docx

36C25220Q0493 Amendment 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

05-20-2020

695-20-2-1040-0009

None

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476 To all Potential Quoters

36C25220Q0493 05-20-2020

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: Tuesday, May 26, 2020, at 11:59 PM Local

See Attachment 1 for specific questions and corresponding answers/clarifications in italics.

Maureen Falaschi Contracting Officer

ATTACHMENT 1

Questions & Answers/Clarifications

1. In reviewing the instrument list, we found that the list also includes items that are not typically serviced in the mobile vehicle. These items include rigid endoscopes, light cords, power hand pieces, etc. We are assuming these pieces of equipment were included with the inventory list, as it was pulled from an instrument/tray tracking system. Should we assume these items would not be part of an annual service agreement? For reference, here are several rigid scopes that were included on the list:

Please note, we have the capability to repair this equipment. If required, we can include these in an annual service agreement, but these items would need to be sent to our National Repair Center for service. The repairs on these items are not performed in our mobile units.

The intent behind use of a mobile lab to perform on-site maintenance and repair of the medical instruments is to facilitate a faster turnaround time. Should more extensive repairs be required, or the necessary maintenance/repairs otherwise not be able to be performed on-site, it is expected that the necessary work will occur off-site:

The price for maintaining all of the instruments listed in Attachment 1, whether they can be serviced on-site or require shipping to an off-site location, should be included in the quoted price.

2. On the inventory list, there are rigid scopes, semi rigid scopes, power equipment, light cords, etc. that would need to be sent out for repair and could not be done onsite. Are we to assume that the repair of this equipment as well as the case cart/push cart repairs will be handled on a time and material basis outside of the firm fixed price of this contract? Or are those repairs to be included in the firm fixed price?

Off-site maintenance/repairs and case cart/push cart repairs should be included in the overall price. See answer to Question 1 for additional details.

3. Are weekly visits required at both Clement J. Zablocki VA Medical Center and Milo C. Huempfner Outpatient Clinic? If so, are the weekly visits to Milo C. Huempfner Outpatient Clinic a full 8-hour days?

It is anticipated that weekly visits are required at both facilities. The weekly visit to the Milo C. Huempfner Outpatient Clinic typically lasts less than a full day.

4. Please provide the current average number of trays being serviced per visit.

The Zablocki VAMC has not been tracking the number of trays or instruments serviced per visit. Rather, the determining factor to date has been how many instruments could be serviced within a weekly visit.

5. What is the Onsite vs. Offsite instrument repair mix?

The Zablocki VAMC has not tracked maintenance/repair metrics for its instruments. Empirically, it appears that most instruments are serviced on-site, but a precise percentage of on-site versus off-site maintenance cannot be given.

6. What is your current volume of Onsite repairs? Offsite repairs?

See the answer to Question 5, above.

7. Will any other VA clinics be included in this service agreement that not outlined within the RFP?

No. This contract is specifically for service to the Zablocki VAMC and Huempfner Clinic. Any additional clinics or other work will be addressed via bilateral modification should the need arise.

8. Can you inform us how service is being deployed presently? Daily Rate, Time & Material, Monthly Service Agreement?

Currently, maintenance service is being provided on a per instrument rate, based on the type of instrument and service required. This process has proven to be cumbersome; hence this requirement for a flat-rate monthly price.

9. Do you expect the total number of instruments to be serviced to increase, decrease, or stay the same? If the volume changes, by how much?

It is expected that the current volume will remain relatively unchanged.

10. Can you educate us on what process is used to determine which trays are picked up for inspection?

Trays/instruments in need of service will be coordinated by the Sterile Processing Service (“SPS”), which will serve as the Contractor’s POC for pickup and return of instruments:

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