36C25220Q0236-0001033.pdf

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address)

______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: JENNIFER MEAD, CONTRACT SPECIALIST

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM –

SYSTEM FOR AWARD

3. INVOICES: Invoices shall be submitted annually, in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Upon acceptance of service

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/> http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ mailto:VA.Registration@ob10.com http://ob10.com/ mailto:vafsccshd@va.gov http://va.gov/

REVISED RFQ 36C2520Q0236 A0001 Page 2 of 53

5. INVOICES:

a. Payments shall be made upon acceptance of service, in arrears upon receipt of a properly prepared invoice.

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e- Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e- Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-

353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted by e-mail to Jennifer.Mead@va.gov. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals:

See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation REQUIRED DOCUMENTATION: Contractor shall e-mail complete quote package with pricing information completed to Jennifer.Mead@va.gov:

1. Solicitation document with:

a. Contractor shall fill in the SF 1449 blocks 17a, 30a, 30b, and 30c.

b. Contractor shall fill in Pg. 2, 1(a).

c. Contractor shall fill in all unit and total costs under the PRICE/COST SCHEDULE or submit separately the spreadsheet with line items costs filled in.

2. Insurance, certifications, and documentation in accordance with the requirements within the performance work statement.

3. Quote documentation in accordance with 52.212-1; Instruction to Offerors:

mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov mailto:Jennifer.Mead@va.gov

REVISED RFQ 36C2520Q0236 A0001 Page 3 of 53

Technical Capability: Offeror must submit the following (will be used for evaluation under the Technical Capability factor in 52.212-2):

A. Proof that Offeror has been providing the type of service listed in the Statement of Work.

Proof shall include a list of companies/agencies where contractor has performed same or similar work within the past three (3) years at a facility in comparable size to the Milwaukee VA Medical Center.

B. Copies of OSHA 10 training certificates for any technician who will be providing service under this contract.

C. Proof that Field Service Engineers/Site Supervisors who will be performing under this contract have had a minimum of two (2) years of experience performing this service.

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals:

See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

TYPE OF CONTRACT: Firm Fixed Price

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used.

The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process.

The Lowest Price Technically Acceptable source selection process will be used for this procurement.

This means award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors in addition to price that the Government will use to evaluate offers.

Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist Jennifer.Mead@va.gov no later than NOON CENTRAL WEDNESDAY FEBRUARY 12, 2020. Contracting will issue a consolidated response via solicitation amendment posted to www.fedbizops.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting http://www.fedbizops.gov/

REVISED RFQ 36C2520Q0236 A0001 Page 4 of 53

Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

SITE VISIT

It is strongly suggested, and expected, that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISITS

MUST TAKE PLACE PRIOR TO FEBRUARY 12, 2020. TO SCHEDULE A SITE VISIT, CONTACT

COR ANDREW COZAD AT 414-384-2000 x41396 ANDREW.COZAD@VA.GOV.

REVISED RFQ 36C2520Q0236 A0001 Page 5 of 53

B.1 PRICE/COST SCHEDULE

The Contractor shall perform a roof inspection including general upkeep, maintenance and to provide an inspection report to the Clement J. Zablocki VA Medical Center located in Milwaukee, WI. Contractor shall provide all labor, material, tools, and equipment necessary to execute this requirement for thirteen

(13) buildings totaling approximately 507,800 square feet.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB ________________

Contractor to provide all labor, material, tools, and equipment necessary to execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 111, and sq.

ft.: 143,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base POP Begin: 04-01-2020 POP End: 03-31-2021 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 70, and sq.

ft.: 84,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 112 and sq.

ft.: 11,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base

REVISED RFQ 36C2520Q0236 A0001 Page 6 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 107 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 108 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 102 and sq.

ft 21,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 20 and sq. ft:

18,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base

REVISED RFQ 36C2520Q0236 A0001 Page 7 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building: The Director’s Complex, sq. ft. 6,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 6 and sq. ft.:

58,200. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 5 and sq.ft.:16,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 4 and sq. ft.

4,400. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base

REVISED RFQ 36C2520Q0236 A0001 Page 8 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 123, sq. ft.:

102,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 43, sq. ft.:

32,800. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Base

BASE YEAR TOTAL ______________________

1.00 JB ______________

execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 111, and sq.

ft.: 143,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 POP Begin: 04-01-2021 POP End: 03-31-2022

Annual Report, the price for the Service delineated by building 70, and sq.

REVISED RFQ 36C2520Q0236 A0001 Page 9 of 53 ft.: 84,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 112 and sq.

ft.: 11,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 107 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 108 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1

REVISED RFQ 36C2520Q0236 A0001 Page 10 of 53

Annual Report, the price for the Service delineated by building 102 and sq.

ft 21,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 20 and sq. ft:

18,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building: The Director’s Complex, sq. ft. 6,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 6 and sq. ft.:

58,200. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1

REVISED RFQ 36C2520Q0236 A0001 Page 11 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 5 and sq.ft.:16,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 4 and sq. ft.

4,400. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 123, sq. ft.:

102,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 1 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 43, sq. ft.:

32,800. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

REVISED RFQ 36C2520Q0236 A0001 Page 12 of 53

Contract Period: Option 1

OPTION YEAR 1 TOTAL ______________________

execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 111, and sq.

ft.: 143,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 POP Begin: 04-01-2022 POP End: 03-31-2023 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 70, and sq.

ft.: 84,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 112 and sq.

ft.: 11,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2

REVISED RFQ 36C2520Q0236 A0001 Page 13 of 53

Annual Report, the price for the Service delineated by building 107 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 108 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 102 and sq.

ft 21,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 20 and sq. ft:

18,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2

REVISED RFQ 36C2520Q0236 A0001 Page 14 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building: The Director’s Complex, sq. ft. 6,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 6 and sq. ft.:

58,200. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 5 and sq.ft.:16,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 4 and sq. ft.

4,400. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in

REVISED RFQ 36C2520Q0236 A0001 Page 15 of 53

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 123, sq. ft.:

102,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 43, sq. ft.:

32,800. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 2

OPTION YEAR 2 TOTAL ______________________

execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 111, and sq.

ft.: 143,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 POP Begin: 04-01-2023 POP End: 03-31-2024

REVISED RFQ 36C2520Q0236 A0001 Page 16 of 53

Annual Report, the price for the Service delineated by building 70, and sq.

ft.: 84,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 112 and sq.

ft.: 11,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 107 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 108 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3

REVISED RFQ 36C2520Q0236 A0001 Page 17 of 53 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 102 and sq.

ft 21,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 20 and sq. ft:

18,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building: The Director’s Complex, sq. ft. 6,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 6 and sq. ft.:

58,200. This Service is to be conducted during a three (3) week period in the

REVISED RFQ 36C2520Q0236 A0001 Page 18 of 53

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 5 and sq.ft.:16,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 4 and sq. ft.

4,400. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 123, sq. ft.:

102,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3

REVISED RFQ 36C2520Q0236 A0001 Page 19 of 53

Annual Report, the price for the Service delineated by building 43, sq. ft.:

32,800. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 3

OPTION YEAR 3 TOTAL ______________________

execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 111, and sq.

ft.: 143,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 POP Begin: 04-01-2024 POP End: 03-31-2025 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 70, and sq.

ft.: 84,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 112 and sq.

ft.: 11,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in

REVISED RFQ 36C2520Q0236 A0001 Page 20 of 53

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 107 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 108 and sq.

ft 5,700. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 102 and sq.

ft 21,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 20 and sq. ft:

18,000. This Service is to be conducted during a three (3) week period in the

REVISED RFQ 36C2520Q0236 A0001 Page 21 of 53

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building: The Director’s Complex, sq. ft. 6,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 6 and sq. ft.:

58,200. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 5 and sq.ft.:16,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4

REVISED RFQ 36C2520Q0236 A0001 Page 22 of 53

Annual Report, the price for the Service delineated by building 4 and sq. ft.

4,400. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 123, sq. ft.:

102,000. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4 execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, the price for the Service delineated by building 43, sq. ft.:

32,800. This Service is to be conducted during a three (3) week period in the spring (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work.

Contract Period: Option 4

OPTION YEAR 4 TOTAL __________________

GRAND TOTAL ____________

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MILWAUKEE VAMC CAMPUS

ROOF INSPECTION & MAINTENANCE

STATEMENT OF WORK

I. GENERAL:

Contractor to provide all labor, material, tools, and equipment necessary to execute an annual Roof Inspection, General Upkeep, Maintenance and Annual Report, This Service is to be conducted during a three (3) week period in the spring of each contract period (Late April / early May) on the Milwaukee VAMC campus, in accordance with the scope of work. The quantity and order of the roof inspection is to be done as directed by the VA.

PERIOD OF PERFORMANCE:

Base Year: 04/01/2020 – 03/31/2021 Option Year 1: 04/01/2021 – 03/31/2022 Option Year 2: 04/01/2022 – 03/31/2023 Option Year 3: 04/01/2023 – 03/31/2024 Option Year 4: 04/01/2024 – 03/31/2025

A. GENERAL REQUIREMENTS

1. Roof Inspection - The Roof Inspection shall include a visual survey of the exterior condition of building roofing and related sheet metal. It will include documenting roof related problems that are found, which may arise between service cycles. The visual inspection includes deterioration or damage observed to metal wall panels, brick wall dividers and parapets. These items will be brought to the Contracting Officers Representative’s attention for further action. This inspection does not include items such as structural damage or deterioration occurring below observable roof membrane.

2. General Upkeep – General Upkeep shall consist of routine tasks, as noted, to help ensure the roofing system will function as designed. Specifically, this shall include, debris removal to accomplish inspections and to ensure roof top safety of the 507,800 sq. ft of roof surface, gutters, interior drains, and through-wall scuppers.

3. Maintenance – The Maintenance work shall include, re-caulking open metal flashing, topping off pitch pockets, re-sealing suspect mechanical and perimeter base flashing openings, re-distribute wind-blown ballast and securing drain clamping and vent pipe rings for 507,800 sq. ft. of roof surfaces and correcting those deficiencies found during the inspections. These items are considered maintenance and generally are the first place a leak would occur.

4. Annual Report - An Annual Report in digital format will be provided to the VA Contracting Officer Representative and broken out by Building Number for Roof Inspection, General Upkeep and Maintenance, hours worked for each General Requirement, a roof condition report, budgetary information, and a general overview. Also included in this report will be a roof drawing and work-related photographs. The Annual Report is also to be broken out Building Number (including sq. ft.). The Annual report shall be provided to the Contracting Officer Representative within 15 working days following the completion of the inspection.

NEW RFQ 36C25220Q0236 P0001 Page 24 of 53

Additional work needed to correct deficiencies or defects in the roofing system not described above would be performed by obtaining the appropriate approval. This may include such items as weather related damage and damage caused by others. Work that is NOT covered under this contract shall commence without written notification from the Contracting Officer and a separate purchase order.

II. DEFINITIONS/ACRONYMS:

A. CO - Contracting Officer B. COR - Contracting Officer's Representative C. Contractor and/or Supplier/Installer - Company performing work under this contract.

D. NFPA - National Fire Protection Association.

E. VAMC - Department of Veterans Affairs Medical Center F. VAH - Department of Veterans Affairs Hospital G. FSE - Field Service Engineer/Technician H. UL -Underwriters Laboratories I. OSHA – Occupational, Safety and Health Administration J. OEM – Original Equipment Manufacturer

III. TESTING AND CERTIFICATION

Upon completing the Service, the Contractor shall personally meet with and present the COR with the

Annual Report addressing questions comments and/or concerns which the COR may have after allowing for review. A field walk to the roofs may be required. Responses to COR questions comments questions and concerns shall be addressed in an updated Annual Report resubmitted to the COR. The Contractor shall certify in writing that all specified requirements of this contract have been met. Testing and Certification shall be performed at a mutually agreed upon date and time.

IV. ACCEPTANCE TESTING

The Acceptance Testing of the Service shall be verified in writing by the COR only after Testing and Certification and accepted review of updated Annual Report. Acceptance Testing shall be performed in mutually agreed upon manner. Government payments can be withheld until final Acceptance Testing.

V. HOURS OF OPERATION:

A. Normal hours of operations at the VAMC are Monday through Friday from 7:00 am to

4:30 pm, excluding holidays. All work in this contract shall be discussed with and performed during hours acceptable to the COR.

B. The Contractor and the Government shall be allowed to work weekends and Federal Holidays (not National Holidays) if both the Contractor and Government find it beneficial. The CO shall provide in writing authorizing work on the weekends and Federal Holidays. The contract is Firm Fixed Price the Government “will not” authorize or pay for any overtime.

C. Federal and National Holidays observed by the VAMC are:

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New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

VI. STANDARDS

A. SAFETY DATA SHEETS – prior to commencement of services, the Contractor shall provide Safety

Data Sheets to the COR in accordance with the VA and OSHA regulations.

B. SAFETY STANDARDS - The contractor is required to adhere to all VA, OSHA and EPA safety related policies, procedures, standards and regulations. The contractor shall convey to its personnel and consultants the appropriate information regarding safety requirements, including the requirements of hazard communication.

C. Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the contractor must notify the Contracting Officer or COR of the nature and reasoning for additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under an amendment to the contract or a separate purchase authorization. No emergency type work is authorized.

VII. CONFORMANCE STANDARDS:

A. All work shall be performed and shall function in conformance with all VA safety standards, manufacturer's/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JCAHO, ISO 9000, UL and other applicable state, local, national and industry standards.

Equipment shall meets EMS (Electromagnetic Compatibility) for EIC 601-1-2 CE, CSA, ETL Approved to U.L. 2601-1, second edition.

VIII. CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COR):

VA Contact Person(s): (COR): Andrew Cozad (414) 384-2000 x41396 / ALT COR: Mike Whiting

(414) 384-2000 x41090. The COR shall be notified on dates and times when all service, warranty repair and/or on-site visits are accomplished. Written service report will be provided to the COR upon completion of each visit, including but not limited to warranty repairs.

CONTRACTOR SHALL BE REQUIRED TO CONTACT THE COR TO COORDINATE ON-

SITE TRAINING AND INSTALLATION.

Contractor -- Provide telephone number(s) to call for your Service Department:

Provide name(s) of authorized contact person(s):________________________________________________

IX. FACILITY CHECK-IN/CHECK-OUT:

For any services performed on site, upon arrival at the Medical Center, the Contractor representative shall check in with the COR before performing any warranty, repairs and/or maintenance services.

This check in is mandatory. When the service is completed, the contractor’s representative shall document services rendered on a legible ESR(s). A legible signed service report shall be provided directly to the COR following completion of each CLIN, and a description of work accomplished.

NEW RFQ 36C25220Q0236 P0001 Page 26 of 53

The report shall be signed or initialed by the COR or authorized representative. Payment under this contract may be affected if a service report is not provided at the conclusion of each site visit.

X. PAYMENT:

Invoice will be paid within 30 days upon completion of the installation, training and final acceptance of the service by the government. Each invoice MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No., and itemized listing of equipment purchased.

Invoices to be sent directly to the address indicated on the SF 1449 - Page 1 of this Agreement.

XI. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the contractor to obtain and pay for parking. The VAMC does not provide any parking. The VAMC will not invalidate or make reimbursement for parking violations or charges for the Contractor under any conditions. Effective January 1, 2019, smoking is prohibited on the Milwaukee VA Campus. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

XII. ORIENTATION FOR CONTRACTOR EMPLOYEES

A. Contractor will attend an orientation meeting as arranged by the Contracting Officer’s Technical Representative (COR). The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

a. Fire and Safety

b. Disaster procedures

f. Other

B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

C. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

X III. VA INFORMATION CUSTODIAL LANGUAGE

A. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data

- General, FAR 52.227-14(d) (1).

B. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and

NEW RFQ 36C25220Q0236 P0001 Page 27 of 53 subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

C. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

D. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

E. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

F. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate forcause under Federal Acquisition Regulation (FAR) part 12.

G. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

H. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

I. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

J. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

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K. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

L. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

36C25220Q0236

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.214-4 CONTRACT TERMS AND CONDITIONS-COMMERICAL ITEMS (OCT

2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

C.2 52.252-2 CLAUSES…