36C25220B0009-0004002.pdf

Date: 1/6/2020

CONSTRUCTION STATEMENT OF WORK

Project Name: Steam Repairs Project Number: 537-20-137

Place of Performance: Building 1, 11, 30 Jesse Brown VA Medical Center 820 S. Damen Ave

Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, components, labor and supervision for service to make repairs to the heat exchangers loops on the designated areas of Jesse Brown VA Medical Center Campus.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

Task A: Remove and replace insulation for heat exchanger loops including but not limited to: hydronic supply and return lines and fittings; steam and condensate lines and fittings; heat exchanger units and fitting; expansion tanks and all other component of the systems listed below. Refer to Part 5 for applicable standards. All quantities shall be field verified by the Contractor base on the following criteria:

• Steam line, fitting and all other components insulation replacement starting at main steam line shutoff valve for each system and ending at each heat exchanger shutoff valve.

• Condensate line, fitting and all other components insulation starting at each heat exchanger ending where each condensate line leaves the room.

• Hydronic supply/return lines, fittings and all components insulation replacement starting at the heat exchanger ending where each line leaves the room.

Level Complete

Calendar Days for the

Work VA Review Total days after NTP

Kick-off Meeting Submittals 7 7 14 Submittals 14 14 42 Pre-Construction Conference 1 43 Mobilization and Performance of the Work 15 58 Closeout Submittals and Acceptance 14 14 86

CONSTRUCTION PERIOD OF PERFORMANCE (CALENDAR DAYS AFTER NTP)

System list as follows:

1. BLDG 1 – 2455: Heat Exchanger System

2. BLDG 30 – South Penthouse: Heat Exchangers Systems

3. BLDG 11A – 8200: Heat Exchanger System

4. BLDG 11B –8300: Heat Exchanger Systems

5. BLDG 1 – 11400: Winter/Summer Circulation Pump System

6. BLDG 1 – Basement: Condensate/Vacuum Pump System (entire system including the tank)

Task B: Building 1 Basement - Remove and replace (2) gate valve and PRV bypass line and fittings. Flange gaskets shall be 304SS and flexible graphite spiral wound metal and threaded stud shall be heat treated (Grade B7).

Remove and replace insulation. Replace upstream and downstream pressure gauges.

Construction Progress Meetings:

The Contractor’s Project Manager and Site Superintendent shall provide bi-weekly telephone conference construction progress meetings with the COR for the entire period of performance.

1. Subcontractors are not required to attend.

2. Include minutes of the meeting and issue not later than three days after the meeting. Both PDF and

Word/Excel format.

3. Construction progress meetings minutes shall contain: list of attendees, list any issues or concerns, percentage of completion, indicate days remaining per the contract, current contract amount, total payment to date, detail any safety incidents, RFI log, Shop Drawing Log, detailed 2-week look ahead and shutdown schedule.

The Contractor’ Superintendent shall schedule 50%, 75% and 95% walk through inspection with the VA COR. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend.

Daily Report:

The Contractor shall furnish to the COR, for each workday, a consolidated report for the preceding workday.

Reporting shall begin from date of contractor mobilization until the date of final acceptance except for authorized holidays. VA Form 10101, Contractor Production Report shall be signed, dated and submitted by the Contractor superintendent. Each report shall include and specifically identify at least one safety topic germane to the jobsite that day.

Part 4: Submittals and Milestone Deliverables:

1. Kick-off meeting required documentation

a. The contractor project manager and superintendent shall attend a preconstruction safety meeting, to discuss the project details.

b. Submit a fully loaded schedule of values and construction schedule meeting the requirements of the contract. Not less than 1 item per subcontractor. In addition, include any expected system shutdowns and off hours work.

c. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

d. Submit Field Resumes for VA approval. See Requirements on Part 6.

e. Part 6 submittals shall be reviewed and approved by the VA prior to the pre-construction meeting.

f. Provide a comprehensive submittal log.

g. Submit scanned copy of all workers osha construction safety training certificates.

2. Construction Submittals

a. The Contractor shall provide all shop drawings and product submittals by email to the COR.

3. Mobilization Including Performance of the Work

a. Contractor shall not mobilize on site until all required submittals are reviewed and accepted by the

VA.

b. Approval to mobilize shall be in writing by the COR.

c. Post and maintain emergency contact information, VA’s Infection Control Risk Assessment and other information required by the COR, on the wall at all entry points to the worksite.

4. Acceptance and Close Out

a. At 75% construction complete or as noted on the construction project schedule, notify the CO and

COR. Provide the following:

i. List of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. Submit statement that the Work is Substantial Complete

i. At Substantial Completion (90%), the Contractor shall notify the CO and COR in writing that work is substantially complete, and the Contractor has completed their quality control measures.

c. The final construction inspection and the related work corrections shall be completed before the end of the period of performance.

d. The Contractor shall demonstrate the operation of the system(s).

i. Newly installed piping system components shall be flushed prior to being placed in service.

Contractor shall submit a letter certifying this task has been performed.

ii. Schedule the demonstration with the COR, 7 days in advance

iii. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it shall be scheduled at night or on the weekend.

iv. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

v. This demonstration is not to be combined with the System Training and Functional Performance Testing.

e. Close Out Records: Provide three printed sets and three compact discs with electronic files of the following:

i. The Contractor shall provide an itemized spreadsheet table with all installed equipment and parts. The table shall include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc.

ii. Approved product data sheets

iii. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

iv. Spare parts listing

Part 5: Applicable Performance Standards All work shall comply with:

1. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

2. Insulation criteria:

a. Comply with NFPA 90A, particularly paragraphs 4.3.3.1 through 4.3.3.6, 4.3.10.2.6, and 5.4.6.4.

b. Test methods: ASTM E84, UL 723, or NFPA 255.

c. Specified k factors are at 24 degrees C (75 degrees F) mean temperature unless stated otherwise.

Where optional thermal insulation material is used, select thickness to provide thermal conductance no greater than that for the specified material. For pipe, use insulation manufacturer's published heat flow tables. For domestic hot water supply and return, run out insulation and condensation control insulation, no thickness adjustment need be made.

d. All materials shall be compatible and suitable for service temperature and shall not contribute to corrosion or otherwise attack surface to which applied in either the wet or dry state.

e. Every package or standard container of insulation or accessories delivered to the job site for use must have a manufacturer's stamp or label giving the name of the manufacturer and description of the material.

f. All pipe insulation shall be labeled showing the flow direction. All fitting shall be tagged. Contractor shall submit the labeling convention for all pipes for VA review and approval.

Insulation Thickness Inches Nominal Pipe Size Inches Operating Temperature Range/Service

Insulation Material Less than 1.0

1.0 – 1.25 1.5 – 3.0 4.0 and Above

251-350 degrees F

(HPS, MPS)

Mineral Fiber (Above ground piping only)

3.0 4.0 4.5 4.5

200-500 degrees F

(HPS, HPR)

Calcium Silicate 4.0 5.0 6.0 6.0

212-250 degrees F (HPR, MPR, LPS, vent piping from PRV Safety Valves, Condensate receivers and flash tanks)

Mineral Fiber (Above ground

2.5 2.5 3.0 3.0

212-250 degrees F (HPR, MPR, LPS, vent piping from PRV Safety Valves, Condensate receivers and flash tanks)

Rigid Cellular Phenolic Foam

2.0 2.0 3.0 3.0

100-200 degrees F

(LPR, PC, HWH, HWHR,

GH and GHR)

Mineral Fiber (Above ground piping only)

1.5 1.5 2.0 2.0

100-211 degrees F

(LPR, PC, HWH, HWHR,

GH and GHR)

Rigid Cellular Phenolic Foam

1.5 1.5 2.0 2.0

100-211 degrees F

(LPR, PC, HWH, HWHR,

GH and GHR)

Polyiso-cyanurate Closed-Cell Rigid (Exterior Locations only)

1.5 1.5 ---- ----

100-200 degrees F

(LPR, PC, HWH, HWHR,

GH and GHR)

Flexible Elastomeric Cellular Thermal (Above ground

1.5 1.5 ---- ----

Definitions:

HPS: High pressure steam 60 psig and above HPR: High pressure steam condensate return MPS: Medium pressure steam 16 psig thru 59 psig MPR: Medium pressure steam condensate return LPS: Low pressure steam 15 psig and below LPR: Low pressure steam condensate gravity return PC: Pumped condensate

Leak Repair criteria:

g. Immediately stop work and notify the COR if leaks are noticed or in the area of work.

h. Replacement material, unless otherwise noted, shall be technical equivalent to the existing components.

i. Steam line flange gaskets shall be 304SS and flexible graphite spiral wound metal and threaded stud shall be heat treated (Grade B7).

j. Hydronic line flange gaskets shall be EPDM with a temperature range of -40⁰F to 250⁰F.

k. The VA will exercise existing isolation valves. Contractor shall provide all tools, materials, components, and labor required to drain the hydronic loops and refill the drained loop with 40% propylene glycol, corrosion inhibited.

3. Applicable Codes, Standards and Executive Orders

• International Building Code (IBC)

• NFPA 101 Life Safety Code (see notes below)

• NFPA National Fire Codes, except for NFPA 5000 and NFPA 900

• Occupational, Safety and Health Administration (OSHA) Standards.

• VA Seismic Design Requirements, H-18-8

• International Plumbing Code (IPC)

• Energy policy Act of 2005 (EPAct)

• DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi- Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435.

• Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding

(MOU)

• Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management.

• Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1- 2004.

4. All persons including subcontractors shall have completed the 30 Hour OSHA Construction Safety Training program.

5. The Prime Contractor shall always have a Competent Superintendent on site when any worker(s) or sub-contractors are present.

6. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

7. All work will be provided with 1-year parts and labor guarantee from date of acceptance by the VA.

Part 6: Jesse Brown VAMC Requirements

1. General:

a. Approval to mobilize shall be in writing by the COR.

b. Project number and the contract number in the subject line of all emails.

c. Comply with all Jesse Brown VAMC site-specific requirements and SOPs, including, and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

d. Provide recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS.

e. No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions:

a. Normal construction work hours are 7:00AM to 3:00PM Monday through Friday.

b. Normal work hours can only be modified with written approval of the VA COR.

c. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal

Holiday is on the respective Monday or Friday.

d. Work in stairs, or interior / exterior public areas, and patient care areas shall be allowed between

6:00PM to 9:00PM.

e. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities shall be performed between 6:00PM to 9:00PM.

f. Crane lifts, any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time and performed Sundays.

3. Site Access:

a. The Contractor shall coordinate access 3 days in advance with the COR.

b. The Contractor shall check in (in person) with the Ogden Security Desk which is located on the

Ogden Entrance main lobby for any work and site visit between 6:00 AM to 6:00 PM, Monday through Friday. Contractor shall present their ID to get a Vendor’s Day Pass.

c. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 6:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work day, check out with the AOD.

d. Before starting work at each site, the Contractor shall give 7-day notice to the COR so that access security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. VA will not issue constructions keys.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. Shutdown work shall be during low patient demand times and performed starting Saturday 10PM to

Sunday 3AM.

5. Safety and Security:

a. The Contractor shall submit a project specific Safety Plan including but not limited to Fire Safety, Lock Out Tag Out, Confine Space, Activity Hazard Analysis, Accident Prevention Plan. Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

i. Fire extinguishers, pedestal mounted in the area of work.

ii. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

iii. Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office or on-site storage / office container shall be allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the area of work 4 days prior to the work.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the COR.

e. Immediately stop work and notify the COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators:

a. Deliveries only at the Polk Street dock and coordinated with COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors during low patient time starting 6:00PM concluding by 10:00PM.

d. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

e. Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control: The Contractor shall submit a project specific detailed Infection Control Plan / Dust Control and provide mitigation activities as outlined in the Project Risk Assessment for Infection and Dust Control including but not less than the following:

a. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

b. Block off all HVAC return ductwork and louvers so not to introduce dust into the HVAC system.

c. No trash, used packaging, or construction spoils shall be stored on site. Remove each day using covered gondolas.

d. Broom sweep all entry / exit points to the workspace at the end of each day. Provide HEPA vacuum and mop daily.

8. Superintendent Qualifications: The project superintendent must have a minimum of 10 years of experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity.

The individual must be familiar with the requirements of OSHA or EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

a. The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend all inspection meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

b. For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager, the superintendent must have qualifications in accordance with this section.

c. For routine projects where the superintendent is permitted to also serve as the Site Safety and Health Officer (SSHO), the superintendent must have qualifications in accordance with this section.

9. Site Safety and Health Officer (SSHO): The SSHO must have completed the following training.

a. An Occupational Safety and Health Administration (OSHA) 30-Hour General Industry or OSHA 30- Hour Construction training course or formal training on the subjects covered in an OSHA 30 course

b. Formal industry training covering the EM 385-1-1 (latest edition) is optional

c. SSHOs shall maintain competency with eight hours of documented formal, online or self-study safety and health-related course work every year.

10. Contractor’s Quality Control (CQC) Manager: CQC Manager shall be an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor. The CQC Manager is required to be a graduate engineer or a graduate of construction management, with a minimum of 10 years construction experience on construction similar to this Contract. This CQC Manager is on the site at all times during construction and is employed by the prime Contractor. The CQC System Manager is assigned as CQC Manager but has duties as project superintendent in addition to quality control. Identify in the plan an alternate to serve in the event of the CQC Manager's absence. The requirements for the alternate are the same as the CQC System Manager.

All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.