B1-Space_Requirements_Evasnton_CBOC_11.19.18.pdf

Space Requirements Evanston CBOC

1. IT RESOURCES AND NEEDS:

a. The building must have access to T-3 communication and voice lines, demarked in the IT closet.

b. All space require wiring for telephone and CAT-6 ethernet data lines.

c. IT closet shall be for VA use only and contain two (2) 20 amp circuits (quads).

d. See the attached Design Requirements for more detailed IT requirements.

2. SPECIAL REQUIREMENTS:

a. Design of the space shall be completed in accordance with the attached Design Requirements and its attachments. Proposals for build-out shall fully consider and include the requirements of the Design Requirements and its attachments.

b. Space shall be contiguous on a single floor.

c. All space must be handicapped accessible.

d. Entrance doors shall be automatic. If they are not currently automatic, this will need to be included in the build-out.

e. Ground floor space preferred. If the space is not at ground level, an elevator is required.

Space shall not be located on a level below ground.

f. Commercial zoning preferred. Space shall not be zoned industrial or residential.

g. Municipal utilities preferred. Availability of emergency generator preferred.

h. The shape of the space shall allow for design of a clinic that is compliance with the VA PACT Space Module Design Guide, available at https://www.cfm.va.gov/til/dGuide/dgPACT.pdf.

i. Additionally, the shape of the space is part of the evaluation factors, with spaces that allow for maximum flexibility (i.e. a large rectangle) preferred over spaces that restrict layout (i.e. a T• shaped space).

1. Availability of alternative transportation (bus, bike, walk) preferred.

J. Strong preference for adjacent spaces and/or properties to be medical use. If they are not medical use, prefer professional or office use.

k. No vehicles shall be allowed to travel or park within 25 feet of the space, unless the VA is able to obtain a waiver (additional security measures would factor into the likelihood of the VA receiving such a waiver). See the VA's Physical Security Design Manual for Life

Safety Protected Facilities, available at https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf.

l. The locations of all asbestos-containing building materials (ACBM) shall be identified. A list of ACBM, including location and condition, shall be provided to the VA within 30 days of contract award. If there is no ACBM, a letter from an asbestos inspector certified in NH shall be provided stating that the building does not contain any suspected ACBM.

All asbestos abatement required for the build out of the space shall be included in the proposal. Proposal shall include the cost of third-party oversight for all asbestos abatement activities.

m. Physical security systems, signage and modular casework shall be provided as part of the build out. See the Design Requirements and the attachments to the Design Requirements for more specific information.

https://www.cfm.va.gov/til/dGuide/dgPACT.pdf http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf

n. There shall be a flagpole in front of the building. If one does not currently exist, ensure that adding one is included as part of the build-out proposal.

o. Invoices shall be submitted with 30 days of the end of the period being invoiced.

3. PARKING REQUIREMENTS:

a. Number of parking spaces needed: 60 parking spaces, 7 of which shall be handicap accessible spaces and 10 designated for VA Patient Use only.

b. Parking spaces shall be available exclusively for VA use.

c. Parking spaces shall be a minimum of 9 feet wide by 18 feet long.

d. Parking shall be located on site.

e. No vehicles shall be parked in or under the building that the space is located in.

f. The entire parking area must be lit during hours of darkness. Lighting shall meet

Illuminating Engineering Society of North America (IESNA) standards. Uncovered surface parking areas shall have at least 1 foot-candle overlapping throughout the lot.

Garage parking shall have a minimum of 10 foot-candles. The intent is to provide adequate lighting to discourage crime.

g. Snow and ice removal shall be included in the base rent.

I. No more than 3 inches of snow shall be allowed to accumulate in the driving lanes or on pedestrian pathways at any point in time; this may require active snow removal during a snow event.

II. Snow shall be cleared from the entire parking lot by 7am the day following a snow event, with the exception of any parking space still occupied by a vehicle after 6pm on the previous night.

III. The parking area shall be regularly inspected for ice when necessitated by the weather conditions (for example, precipitation with temperatures hovering around

32 degrees). All icy conditions (including pavement, sidewalks, steps, and handrails) found and/or reported shall be mitigated immediately.

h. The parking area shall be maintained in a safe condition. This includes, but is not limited to:

I. The area shall be free of potholes and of cracks/openings wider than one inch.

Potholes, cracks, and openings that develop during the lease period shall be repaired within 30 days. If appropriate repairs aren't able to be performed within

30 days due to weather conditions, the repairs shall be made as soon as weather conditions allow.

II. Space shall be cleaned regularly, including removal of leaves and debris.

III. Avoid locating wheel stops and curbs in pedestrian walkways whenever possible.

If not possible, wheel stops and curbs that are in pedestrian paths must be marked in visible colors.

IV. Grading and storm water system shall be adequate to prevent pooling of water..

i. The parking area shall meet all applicable Architectural Barriers Act Accessibility

Standards (ABAAS) requirements, including (but not limited to) the requirements for handicap parking spaces, Openings (Section 302.3), and Changes in Level (Section 303).

ABAAS requirements are available at https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards.

https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards

4. SUBMISSION REQUIREMENTS: Bidders shall submit the following:

a. Narrative stating:

I. Address of the proposed space.

II. Floor of the building that the space is located on. If not on the ground floor, provide information the number and size of elevator(s) available.

III. The net useable square footage.

IV. Zoning.

V. State whether or not the space is served by municipal utilities.

VI. State whether or not the space is served by an emergency generator. If an emergency generator is available, how much of the space has emergency power

(i.e. only select outlets and lights, the entry, the entire space).

VII. Availability of alternative transportation.

VIII. Type/usage of adjacent spaces and/or properties (i.e. medical, professional, retail).

IX. Statement of whether the building is listed on, or eligible to be listed on, the

National Register of Historic Places, or has any other historic designation.

X. Confirmation that there is no parking in the building.

XI. The number of standard and handicapped parking spaces available exclusively for

VA use.

XII. Size of standard parking spaces.

XIII. Parking lighting levels.

XIV. Confirmation the parking area meets ABAAS section 302.3, Openings, and

Section 303, Changes in Level. If there are repairs planned for known deficiencies, briefly state the deficiency and the plan and timeline for connecting it.

b. Scaled floor plan with an outline of the proposed space.

c. Scaled site plan showing the distance to the closest vehicle access and showing available parking.

d. Photos that are representative of the overall condition of the interior of the space and the building's exterior, including parking.

e. Narrative illustrating understanding of the VA's design intent for the build-out and of the design and construction process for the build-out.

f. Maintenance plan. If the facility has formal maintenance procedures, these should be submitted. If not, provide a narrative description of the maintenance services included, including the building exterior and parking area.

g. Snow/ice removal plan.

I. State whether snow/ice removal is performed by maintenance staff or is contracted.

II. If snow/ice removal is performed by maintenance staff, provide the formal snow/ice removal procedures if they exist or a narrative if they do not.

III. If snow/ice removal is contracted, provide the requirements that are included in the snow/ice removal contract.

Evanston CBOC Concept Plan

Space Plan: Evanston, IL CBOC

Parent Site: Captain James A. Lovell FHCC (556) - VISN 12

Function

Space

Requirements

(NSF)

Number of

Spaces

Total

Space for

Function

Evanston, IL CBOC Space Needs

Conference room 475 1 475

Vestibule 90 1 90

Waiting room 690 1 690

Reception/scanner/copy room 250 1 250

PAS Office 114 1 114

Clinical Pharmacist office 114 1 114

Telehealth office/Exam 240 1 240

Clinic Manager office 123 1 123

Women's wellness exam with shower/toilet 285 1 285

Audiology exam room 140 1 140

Audiology booth 180 1 180

Lab processing room 181 1 181

Lab toilet with pass through box 60 1 60

Shared toilets 60 2 120

Staff Toilet with Shower 90 1 90

Medication room 74 1 74

Nurse intake room 140 1 140

Exam rooms 140 7 980

Flex Room (plumbed for exam room-sink) 140 1 140

Social work rooms 123 2 246

Mental Health exam rooms 123 2 246

Centralized documentation room 1200 1 1200

Health Promotion room 128 1 128

Wheel chair storage 60 1 60

Water service closet? 32 1 32

IT closet 123 1 123

Electrical closet 60 1 60

Storage room 100 1 100

Clean Supply 140 1 140

Housekeeping closet 100 1 100

Biohazard closet 13 1 13

Staff break room 216 1 216

Staff locker room 111 1 111

SubTotal Usable Space 7261

Circulation Factor 1.28 2033

Total Usable Space 9294