B-Design_Requirements_Evanston_CBOC_-_11.19.18.pdf

Design Requirements, Page 1

Design Requirements

I. DESIGN TASK

Provide a complete design for the build out of the space leased for the Evanston

Community Based Outpatient Clinic (CBOC).

A. Background Information: The Captain James A. Lovell Federal Health Care Center

(FHCC) in North Chicago, IL is establishing a new 9,285 maximum usable square feet/11,606 maximum rentable square feet near the current CBOC location at 1942

Dempster Street, Evanston, IL. The clinic will contain outpatient Primary Care, outpatient Mental Health, Audiology and Laboratory services. The new space will be designed to meet the VA’s current Primary Aligned Care Team (PACT) design guidance. The VA PACT model design emphasizes flexibility of rooms and team work areas.

B. Project Intent: Provide the Evanston CBOC with space that fully supports PACT model operation and that allows the clinic to meet its projected workload.

C. This project includes all design services required to renovate the leased space, including all utilities, to meet the VA’s needs and the requirements of this document.

II. DUTIES OF THE A/E

A. The A/E shall provide complete investigative and design services needed to provide for a fully coordinated, functionally integrated, and operational design and subsequent project.

B. The work shall include:

1. Preliminary meetings and site survey investigations to define the necessary elements of the project scope of work. This includes presentation of preliminary layout plans with proposed alternatives to the User Group and preparation of a detailed project plan based on User Group meetings and site survey.

2. A detailed analysis of the various options available, covering design constraints, access requirements and all applicable codes and standards.

3. A full field investigation of all areas affected by this design. Site investigations shall measure and document the conditions of areas to be renovated and/or impacted. This information shall be clearly conveyed in the construction documents.

4. Preparation of drawings and specifications, as called for in this scope of work and within the established construction budget.

5. Design Review Meetings:

a. Professional Architects, Engineers and related design disciplines familiar with the work shall attend the VA design reviews at the Captain James A. Lovell Federal

Health Care Center in North Chicago, IL.

Design Requirements, Page 2

b. The A/E shall provide minutes of each review meeting to the VA for review within 3 business days of the review meeting.

6. Construction Period Services (CPS), including but not limited to:

a. Review and approval of construction submittals covering products that have been listed within the contract documents, including cut sheets, manufacturer’s data/performance sheets, samples, shop drawings, schedules, and phasing plans;

b. Responses to Request for Information (RFI);

c. Site visits, spread across the various design disciplines, as required for inspection of ongoing construction, including final tests and inspections. This shall include but not be limited to above ceiling inspections, behind wall inspection, and general monthly construction inspections.

(a) A site inspection report shall be furnished to the VA within three work days following all site visits during the construction period.

(b) The site inspection report shall include the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required.

d. Verification of as-built conditions from contractor-supplied marked up prints, and preparation of as-built documents to be provided to the VA.

C. Provide all necessary engineering and design services for architectural, interior design, site development, mechanical (plumbing, fire protection and HVAC), electrical, structural, asbestos abatement, signage, and other specialty consultants within the limits of the project to support submissions as detailed in Attachment A, Submission

Requirements. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline.

D. The design shall comply with the latest editions of all applicable VA guidelines (i.e., Construction Standards, Design Guides, Master Specifications, Standard Details, Special

Design Criteria), NFPA, JC, Federal and State codes pertinent to the project scope. VA guidelines are available at http://www.cfm.va.gov/TIL/.

E. In the design of new building and alteration work under this contract, consider all requirements (other than procedural requirements) of:

1. Zoning laws;

2. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and aesthetic qualities of a building, and similar laws, of the State and local political division which would apply to the building if it were not to be constructed or altered by the U.S.

Government; and http://www.cfm.va.gov/TIL/

Design Requirements, Page 3

3. Department of Labor, Occupational Safety and Health Standards, and occupancy requirements.

The A/E shall provide prompt, written notification to the VA concerning conflicts with or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above.

III. PROJECT SPECIFIC REQUIREMENTS

A. Specifications: VA Master Construction Specifications, available at http://www.cfm.va.gov/TIL/spec.asp, shall be the basis for the construction specifications. However, these are a guide only and are written to cover a wide variety of project types and sizes. Each spec must be carefully edited for this project. The “track changes” tool in Microsoft Word shall be utilized when editing specifications so that VA reviewers can see the changes that have been made.

B. Interior Design:

1. All interior design services for the project area shall be included. Interior design services include recommending and coordinating all finishes, preparing storyboards and color selections, and working with the VA interior designer on making furniture selections to help ensure that the furniture is well-coordinated with the project.

2. Material finishes and fixtures shall hall be developed and specified with the input of the FHCC’s Engineering and Maintenance and Operation staff as part of the design period services.

3. Modular casework, furniture and room finishes shall be developed and specified with the input of the FHCC’s Interior Designer as part of the design period services.

4. Signage shall be based on 2/90 sign system. Signage details shall be developed and specified with the input of the FHCC’s Interior Designer as part of the design period services.

C. PACT Design: Ensure that the design complies with the VA PACT Space Module

Design Guide, available at https://www.cfm.va.gov/til/dGuide/dgPACT.pdf.

D. Physical Security:

1. Ensure that the design complies with the VA Physical Security Design Manual for Life Safety Protected Facilities, available at https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf .

2. Ensure that the design of the IT closet complies with the requirements for “IT

Telecomm/Data Connection Closets” in VA Handbook 0730/4 Appendix B, available at http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=700&FType=2.

3. Card reader access shall be provided for the main entrance doors, IT closet, the medication storage room, and for all doors between the public area (i.e. waiting http://www.cfm.va.gov/TIL/spec.asp https://www.cfm.va.gov/til/dGuide/dgPACT.pdf https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=700&amp%3BFType=2

Design Requirements, Page 4 room) and the clinical area (containing the exam rooms). Card readers shall be compatible with and report back to the Lenel Physical Access Control System at the

Captain James A. Lovell Federal Health Care Center in North Chicago, IL.

4. Provide a security system with motion detectors and door contacts at the entrances to the VA’s leased space and for the IT closet. Motion detectors and door contacts shall be capable of being disabled with a keypad just inside the door and shall have the capability of setting an automatic schedule. This security system shall report to the existing Lenel security system at the Captain James A. Lovell Federal Health Care

Center in North Chicago, IL.

5. Provide a duress alarm system with panic buttons at all workstations and rooms where patients will interact with the Clinic staff.

6. Additional Security Requirements systems shall be provided in accordance with

Attachment B.

E. Teldata Requirements: The teldata requirements in this section are in addition to the

Physical Security Requirements in paragraph III-D above.

1. All rooms in the space require wiring for four (4) CAT-6 ethernet data lines per drop.

2. IT closet shall have two open frame racks for network equipment.

3. IT closet shall have a minimum of two (2) 120 Volt circuits.

4. The IT closet shall have temperature and humidity monitoring that reports to the Temptrak system at the Captain James A. Lovell Federal Health Care

Center in North Chicago, IL

5. IT closet walls shall be constructed from the floor to the deck.

E. Sustainability: Ensure that the design complies with the applicable sections of the VA

Sustainable Design Manual, available at http://www.cfm.va.gov/til/sustain.asp.

F. Acoustics: The design shall carefully consider and address acoustics, with the goal of reducing sound transmission between spaces for patient privacy and providing a work environment free of unnecessary distractions.

1. Walls shall extend from floor to deck, utilize metal studs, and contain sound insulation.

2. Sound masking shall be utilized throughout the space.

3. Additional measures shall be taken to improve speech privacy in the open-office-style team work area. The design team shall present options and a “pros/cons” analysis of the options to the VA for input.

http://www.cfm.va.gov/til/sustain.asp

Design Requirements, Page 5

G. Industrial Hygiene: Industrial Hygienist services shall include a NESHAP survey and identification of all hazardous materials and abatement plans and specifications for all hazardous materials, including asbestos and lead.

H. Telehealth: Plan exam, consult, and conference room layouts to accommodate telehealth equipment. Specific information on telehealth equipment will be available from the

FHCC during design.

I. The required response time for all VA requests, unless otherwise stated by the VA, shall be 14 calendar days. If the scope of the required action is extensive, the A/E shall notify the VA and request additional time.

J. Construction Document Requirements:

1. Provide in accordance with Supplement “B” sets of both drawings (AutoCAD and

PDF) and specifications (MS Word and PDF).

2. Drawings shall be compatible with AutoCAD 2016. Specifications shall be developed utilizing MS Word 2016.

IV. A/E SUBMISSIONS OF DESIGN REVIEW MATERIAL

A. First Review: Conceptual - Preliminary User Group Meetings & Field Surveys

• 6 Sets of reduced size and PDF preliminary layout plans with proposed alternates per meeting (number may be reduced for smaller meetings)

B. Second Review: 35% Submittal – Schematics

• 1 Set of AutoCAD & PDF schematic drawings

• 2 Sets of full size bound schematic layout plans/details

• 2 Sets of half size bound schematic layout plans/details

• 1 Set of MS Word draft specifications

• 2 Sets of daft specifications in 3-ring binders

C. Third Review: 65% Submittal – Design Development (DD)

• 1 Set of AutoCAD & PDF design drawings

• 2 Sets of full size bound design development layout plans/details

• 2 Sets of half size bound design development layout plans/details

• 1 Set of MS Word design specifications

• 2 Sets of design specifications in 3-ring binders

Design Requirements, Page 6

D. Fourth Review: 95% Submittal – Construction Documents (CD)

• 1 Set of AutoCAD & PDF construction drawings

• 2 Sets of full size bound construction documents plans/details

• 2 Sets of half size bound construction documents plans/details

• 1 Set of MS Word & Adobe PDF construction specifications

• 2 Sets of construction specifications in 3-ring binders

E. Fifth Review: 100% Submittal – Final Construction Documents

• 1 Set of AutoCAD & stamped (by registered architect or PE on all pages) PDF final construction drawings

• 1 Set of approved full size bound final construction drawings with PE stamps

• 1 Set of approved half size bound final construction drawings with PE stamps

• 1 Sets of MS Word final specification sections

• 1 Set of Adobe PDF final specification sections merged

• 1 Set of final specifications paginated front to back in 3-ring binders.

F. Sixth Review: Project Close-Out Submittal – As-Built Construction Documents

• 1 Set of AutoCAD & stamped (by registered architect or PE on all pages)

PDF As-Built drawings

• 1 Set of approved full size As-Built drawings with PE stamps

V. SCHEDULE

ID Milestone Task Description Duration Schedule

Date

1 Preliminary Investigation of Existing Conditions As Needed

2 Submit Conceptual Layout Schemes with Proposed

Alternates

14 Days Notice to

Proceed

(NTP) + 14

3 User Group Meeting (Review Proposed Schemes) --- NTP + 14

4 Prepare 35% Schematic Design Submissions 14 Days

Survey Existing Conditions, Coordinate Design with

Consultants & VA Comments

As Needed

5 Submit 35% Schematic Design Package --- NTP +28

VA Engineering 35% Review 14 Days (Min)

6 User Group 35% Schematic Design Review Meeting --- NTP + 42

Design Requirements, Page 7

7 Prepare 65% “DD” Design Development

Submissions

21 Days

Confirm Existing Conditions, Coordinate Design with Consultants & VA Comments

As Needed

8 Submit 65% “DD” Design Development Package --- NTP + 63

VA Engineering 65% Review 14 Days (Min)

9 User Group 65% “DD” Review Meeting --- NTP + 77

10 Prepare 95% “CD” Construction Document

Submissions

21 Days

Coordinate Design with Consultants, Existing

Conditions & VA Comments

As Needed

11 Submit 95% “CD” Construction Documents

Package

--- NTP + 98

VA Engineering 95% Review 14 Days (Min)

12 User Group 95% “CD” Review Meeting --- NTP + 112

13 Prepare 100% Final Construction Documents 14 Days

Finalize Coordination with Consultants, Existing

Conditions & VA Comments

As Needed

14 Submit 100% Final Construction Documents with

PE Stamps

--- NTP + 126

Attachment A

A/E SUBMISSION INSTRUCTIONS

Table-of-Contents

I. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

II. SUBMISSIONS

A. SITE DEVELOPMENT

B. ARCHITECTURAL

C. FIRE PROTECTION

D. INTERIOR DESIGN

E. STRUCTURAL

F. PLUMBING

G. SANITARY

H. HVAC

I. ELECTRICAL

J. EQUIPMENT

K. STEAM GENERATION

L. ASBESTOS ABATEMENT

M. ENERGY

N. SPECIFICATIONS

O. FINAL BID DOCUMENTS

Attachment A, Page i

Attachment A, Page 1

A/E SUBMISSION INSTRUCTIONS

Community Based Outpatient Clinic in Evanston, IL

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for the design of the Department of Veterans Affairs (VA) Community Based Outpatient Clinic (CBOC) in the Evanston, IL.

2. Coordinate all activities with the Captain James A. Lovell Federal Health

Care Center (FHCC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the FHCC to discuss the design and related issues.

3. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The FHCC must approve any changes from each set of documents before the A/E proceeds to the next phase.

4. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

5. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

6. Submit final drawings compatible with AutoCAD 2016.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to the FHCC.

Attachment A, Page 2

4. The A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

1. There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide.

2. At each submission, the A/E shall date all material and present the designs on

VA standard size drawings that are appropriately labeled, "SCHEMATIC

SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION

DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

II. SUBMISSIONS

A. SITE DEVELOPMENT: Submit the following:

Site Development: Schematics* DD** CD***

Layout plan showing location of:

• Building and structures ✓ ✓ ✓

• Roads ✓ ✓ ✓

• Fire Access ✓ ✓

• Parking ✓ ✓ ✓

• Accessible spaces ✓ ✓

• Van spaces ✓ ✓

• Mechanical and electrical equipment on grade

• Off-site roads (if applicable) ✓ ✓ ✓

• Off-site utilities (if applicable) ✓ ✓ ✓

• Entrances and exits ✓ ✓

• Walks ✓ ✓

• Inlets ✓ ✓ Signage plan and schedule ✓ ✓ Specifications ✓ ✓

Attachment A, Page 3

B. ARCHITECTURAL: Submit or show the following:

Architectural: Schematics* DD** CD***

Location of:

• Rooms1 ✓ ✓ ✓

• Doors2 ✓ ✓ ✓

• Corridor(s)3 ✓ ✓ ✓

• Basic column grid/sizes ✓ ✓ ✓

• Expansion and seismic joints ✓ ✓ ✓

• Electrical closets ✓ ✓ ✓

• Equipment rooms ✓ ✓ ✓

• Signal and telephone closets ✓ ✓ ✓

• Mechanical shafts and space ✓ ✓ ✓

• Stair(s) ✓ ✓

• Ramp(s) ✓ ✓

• Elevator(s) ✓ ✓ ✓ Floor Plans/Drawings:

• Roof plan (if applicable) ✓ ✓ ✓

• Reflected ceiling4 ✓ ✓

• Equipment floor plans 1:50 (1/4 inch) scale5

• Demolition plans6 ✓ ✓ Room names and numbers7 ✓ ✓ Program net/designed net8 ✓ ✓ ✓

Dimensions of leased space/Net useable square footage

Finish floor elevations11 ✓ ✓ ✓ Door locations, sizes, and swings ✓ ✓ Wall thickness and chase walls ✓ ✓ Handrail location/dimensions ✓ ✓ Fixed equipment ✓ ✓ Equipment elevations and details ✓ Plumbing fixtures ✓ ✓ Wheelchair accessible facilities ✓ ✓ Wall sections12 ✓ ✓ Building sections13 ✓ ✓

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions ✓ ✓ ✓ Fire extinguisher cabinets ✓ ✓

Attachment A, Page 4

Architectural: Schematics* DD** CD***

Spray-on fire proofing (see fire protection)

Construction details15 ✓ ✓

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules ✓ Interior details, elevations, sections ✓ Finish schedule16 ✓ ✓ Graphics and signage17 ✓

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), and VA-furnished and installed (VV).

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. (not used)

10. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade.

Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation

Attachment A, Page 5 drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch).

14.(not used)

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17.Submit a drawing for all which is part of the construction contract.

Attachment A, Page 6

C. FIRE PROTECTION: Submit the following:

Fire Protection: Schematics* DD** CD***

Fire protection narrative:1

• Fire and smoke separation ✓ ✓ ✓

• Fire sprinkler/standpipe system ✓ ✓

• Size of fire pumps (if applicable) ✓ ✓

• Water supply available/max.

demand

• Water flow testing results ✓ ✓

• Fire alarm systems2 ✓ ✓

Existing to be modernized ✓ ✓

Base loop system for interface of new construction

• Size of air handling unit ✓ ✓

• Exit paths from each zone ✓ ✓

• Distances to stairs ✓ ✓

• Occupancy of each area ✓ ✓

• Exit calculations for each floor ✓ ✓

• Smoke control features ✓ ✓ Floor Plans/Drawings:3 & 4

• Sprinkler zones ✓ ✓

• Fire alarm zones ✓ ✓

• Smoke zones ✓ ✓

• Building water supply ✓ ✓

• Interior sprinkler supply lines ✓ ✓

• Standpipes ✓ ✓

• Fire extinguisher cabinets ✓ ✓

• Fireproofing of structural members

• Sprinkler/standpipe riser supply piping

• Termination of sprinkler main and inspector test drains

• Sprinkler alarm valves ✓ ✓

• Waterflow and tamper switches ✓ ✓

• Sprinkler system fire department connections

• Sprinkler design hazards per

NFPA 13

• Exit signs and emergency lighting ✓ ✓

Attachment A, Page 7

• Occupied areas not protected by automatic sprinklers

Calculations ✓ ✓ ✓

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

• Fire alarm system ✓ ✓

• Annunciator panels ✓ ✓

• Pull stations ✓ ✓

• Flow switches ✓ ✓

• Audio-visual devices ✓ ✓

• Smoke detectors ✓ ✓

• Duct smoke detectors ✓ ✓

• Smoke dampers ✓ ✓

• Fire dampers ✓ ✓

• Fire alarm risers5 ✓ ✓

• Exit signs ✓ ✓

• Emergency lighting ✓ ✓

• Fire sprinklers ✓ ✓

• Standpipes ✓ ✓

• Fire hydrants ✓ ✓

• Fire pumps (if applicable) ✓ ✓

• Post indicator valves ✓ ✓

• Sectional valves ✓ ✓

• Fire extinguisher cabinets ✓ ✓

• Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Excavation plan signage ✓ ✓

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

• Fire pump system (capacity and pressure), if applicable.

• Elevation and isometric view of fire pump, if applicable

Attachment A, Page 8

• Stairwell sign, if applicable ✓ ✓

• Annunciator panel ✓ ✓ Interconnection of fire alarm system with:

• Smoke dampers ✓ ✓

• Air handlers ✓ ✓

• Elevator controls, if applicable ✓ ✓

• Fire pump system, if applicable ✓ ✓

• HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices.

Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

Attachment A, Page 9

D. INTERIOR DESIGN: Submit the following:

Interior Design: Schematics* DD** CD***

Written interior design concept1 ✓

Illustrate overall design solution2 ✓

Material and finish samples ✓

Sketches ✓

Design solution for interior spaces:

• Perspectives ✓ ✓

• Plans ✓ ✓

• Details ✓ ✓

• Elevations ✓ ✓

• Sections ✓ ✓

• Wayfinding ✓ ✓

• Floor patterns ✓ ✓

• Wall patterns ✓ ✓

• Lighting ✓ ✓

• Signage ✓ ✓

• Handrails ✓ ✓

• Bumper guards ✓ ✓ Specification section 09050 ✓ ✓ Finish schedule ✓ ✓ Exterior colors and materials ✓ ✓

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Specifications ✓ Keyed Finish plans ✓

Interior design details, elevations, and sections

D. NOTES:

1. Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer.

Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs.

private spaces, complete signage package, goals of customer, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use

Attachment A, Page 10 broad categories of materials, finishes, color palettes, patterns, textures, and scales.

Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

E. STRUCTURAL: Submit the following:

Structural: Schematics* DD** CD***

Supporting calculations1 ✓ ✓ ✓ Column locations ✓

Shear load resisting elements2 ✓

Structural plans ✓ ✓ Sections ✓ ✓ Details ✓ ✓ Size/location of:

• Columns ✓ ✓

• Beams ✓ ✓ Lateral load resisting elements ✓ ✓ Load bearing walls ✓ ✓ Elevations ✓ Schedules ✓ General notes ✓ Specifications ✓

E. NOTES:

1. Include vertical and lateral load design for CD submission.

2. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

Attachment A, Page 11

F. PLUMBING: Submit the following:

Plumbing: Schematics* DD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

Floor Plans/Drawings:

• Room names ✓ ✓ ✓

• Identify

Existing plumbing fixtures ✓ ✓ ✓

New plumbing fixtures ✓ ✓ ✓

Existing equipment ✓ ✓ ✓ New equipment ✓ ✓ ✓ Plumbing piping ✓ ✓ ✓

• Size of pipe ✓ ✓

• Equipment schedule ✓ ✓

• Fire & smoke partitions ✓ ✓ ✓

• Demolition plans ✓ ✓

• Riser diagrams ✓

• Legend, notes, and details ✓

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection) if applicable

Location of emergency eyewash and shower equipment, if applicable

Calculations (equipment & piping) ✓ ✓

Attachment A, Page 12

G. SANITARY: Submit the following:

Sanitary: Schematics* DD** CD***

Narrative:

• Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

• Provide water analysis & expected yield if well required

Utility Plans/Drawings showing existing and new sanitary systems:

• Locate/size

Pumps ✓ ✓ ✓ Storage facilities ✓ ✓ ✓ Treatment equipment ✓ ✓ ✓ Fire hydrants ✓ ✓

Sectional and post indicator valves

Backflow preventer ✓ ✓

• Demolition Plans ✓ ✓

• Legend, notes, and details ✓ Point of connection to sprinkler system ✓ ✓ ✓ Calculations ✓ ✓

Attachment A, Page 13

H. HVAC: Submit the following, if applicable:

HVAC: Schematics* DD** CD***

Description of HVAC systems ✓

Equipment for each functional space ✓

Tentative location/sizes:

• Mechanical equipment room ✓

• Principal vertical shafts ✓

Block layout of equipment ✓

Louvers:2

• Outside air ✓ ✓ ✓

• Exhaust air ✓ ✓ ✓

• Relief air ✓ ✓ ✓ Engineering calculations3 ✓ ✓ ✓

Selection of HVAC equipment, if applicable

Catalog cuts of new equipment, if applicable

Room by room heating and cooling loads

Zone by zone heating & cooling loads ✓ ✓ Tabulation of steam consumption ✓ ✓ Psychometric chart for air handling unit ✓ ✓ Coil entering and leaving conditions ✓ ✓ Fan motor heat gains ✓ ✓ Consumption of humidification loads ✓ ✓ Sound/acoustic analysis ✓ ✓ Room-by-room air balance charts4 ✓ ✓ Chilled water plant:5

• Quantity and type of chillers ✓ ✓

• Capacity in tons of refrigeration ✓ ✓

• Electrical equipment ✓ ✓ Heating system:

• Total heating load ✓ ✓

• Domestic hot water load ✓ ✓

• Humidification load ✓ ✓

• Equipment steam demand ✓ ✓

• Zoning of heating system ✓ ✓

HVAC floor plan:6

Attachment A, Page 14

HVAC: Schematics* DD** CD***

• Main supply, return and exhaust ductwork

• Volume dampers ✓ ✓

• Fire and smoke partitions ✓ ✓

• Fire and smoke dampers ✓ ✓

• Smoke detectors ✓ ✓

• Automatic control dampers ✓ ✓

• Air quantities for each room ✓ ✓

• Air inlets/outlets ✓ ✓

• Rises and drops in ductwork ✓ ✓

• Expansion loops ✓ ✓

• Anchors ✓ ✓

• Vales ✓ ✓

• Drip assemblies ✓ ✓

• Balancing fittings ✓ ✓

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7 ✓ ✓ Schematic control diagrams8 ✓ ✓ HVAC demolition drawings ✓ ✓ Equipment schedule ✓ ✓ VA symbols and abbreviation ✓ ✓ Selection of

• Pumps ✓

• Fans ✓ Sizing and selection of

• Expansion tanks ✓

• Steam to hot water convertor ✓

• Heat exchangers

Sound analysis ✓ Complete selection data ✓

Outside chilled water and condenser water distribution9

Standard detail drawings ✓

Automatic temperature control drawings10

HVAC specifications ✓

Attachment A, Page 15

H. NOTES:

1. (not used)

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources.

Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freeze stats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in

ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and

Attachment A, Page 16 flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

Attachment A, Page 17

I. ELECTRICAL: Submit the following:

Electrical: Schematics* DD** CD***

Narratives:

• Design1 ✓

Location and size of:

• Electrical equipment2 ✓

• Electric closets ✓

• Telephone closets ✓

• Electrical distribution equipment

Drawings showing:

• Telephone systems ✓ ✓ ✓

• Proposed electrical system3 ✓ ✓ ✓

• Electric symbols ✓ ✓ ✓

• Lighting fixture schedule ✓ ✓ ✓

• Emergency Life Safety Equipment (see fire protection)

• Symbols, note, abbreviations ✓ ✓ Method of short-circuit calculations ✓

Method of voltage drop and demand calculations

Load calculations for normal & emergency use

Drawings:

• Lighting layouts ✓ ✓

• Power layouts ✓ ✓

• Signal layouts ✓ ✓

• Demolition plans ✓ ✓ Riser diagrams ✓ ✓ Branch circuit wiring (typ.) ✓ ✓

Location and size of:

• Primary distribution switchgear/switchboard

• Engine-generator sets ✓ ✓

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Smoke partitions and fire alarm zones ✓ ✓ ✓

Attachment A, Page 18

Electrical: Schematics* DD** CD***

Fire alarm and signal riser diagrams

Calculations for emergency generator(s), if applicable

Electrical details ✓

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J. EQUIPMENT: Submit the following:

Equipment: Schematics* DD** CD***

Equipment (on architectural drawing) ✓ ✓ ✓

Attachment A, Page 19

K. STEAM GENERATION: ONLY IF APPLICABLE TO THE SPACE, submit the following:

Steam Generation: Schematics* DD** CD***

Report on new and existing steam loads1

Plans/sections/locations of:

• Equipment ✓ ✓

• Major piping ✓ ✓

• Pipe supports ✓ ✓ Demolition ✓ ✓

Schematic flow diagrams of all piping systems

Calculations:

• Equipment sizing ✓ ✓ ✓

• Major piping systems ✓ ✓

• Steam load ✓ ✓

• Control and regulating valve ✓ ✓

• Flowmeter systems ✓ ✓

• Steam trap ✓ ✓

• Heating and ventilating system ✓ ✓

• Steam piping ✓ ✓ Schedules ✓ ✓ Equipment lists ✓ ✓ List of standards and details ✓

K. NOTES:

1. Include maximum and minimum summer and winter demands and total annual production. Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, and line losses.

2. Show boilers, pumps, heat recovery devices, tanks, and emission control devices.

Attachment A, Page 20

L. ASBESTOS ABATEMENT: ONLY IF APPLICABLE TO THE SPACE, submit the following:

Asbestos Abatement: Schematics* DD** CD***

Asbestos abatement report including:

1. Summary results of building records

2. Determination of materials known to contain asbestos

3. Visual inspection of building to determine location and condition of asbestos

4. Sample strategy on the extent of asbestos present

Asbestos abatement drawing ✓

Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities

Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and Bag" approach

2. Other abatement features

Summary of:1

• Square meter (feet) of floor space for abatement

• Total linear and square meter (feet) of asbestos to be abated

Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement

Attachment A, Page 21

M. ENERGY

Schematics DD CD

Energy review, per the Sustainable Design Guide

N. SPECIFICATIONS

Schematics DD CD

Specifications (All Disciplines)

✓ 1 & 2 ✓1

1. Submit for all technical disciplines the original VA Master Specification section drafts edited using the “Track Changes” feature in Microsoft Word. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

O. FINAL CONSTRUCTION DOCUMENTS

a. Place the seal of the Registered Architect, Registered Landscape Architect (if applicable), and Professional Engineer responsible for the design on the Construction Document.

Attachment B, Page 1

Attachment B

Additional Security Requirements for the Evanston CBOC

SECURITY REQUIREMENTS - FACILITY SECURITY LEVEL II

THESE PARAGRAPHS CONTAIN ADDITIONAL SECURITY REQUIREMENTS, AND, UNLESS

INDICATED OTHERWISE, ARE TO BE PRICED AS PART OF THE BUILDING SPECIFIC

AMORTIZED CAPITAL (BSAC). WHERE THEY ARE IN CONFLICT WITH ANY OTHER

REQUIREMENTS ON THIS LEASE, THE STRICTEST SHALL APPLY.

DEFINITIONS:

CRITICAL AREAS - The areas that house systems that if damaged or compromised could have significant adverse consequences for the facility, operation of the facility, or mission of the agency or its occupants and visitors. These areas may also be referred to as “limited access areas,” “restricted areas,” or “exclusionary zones.” Critical areas do not necessarily have to be within Government-controlled space (e.g., generators, air handlers, electrical feeds which could be located outside Government-controlled space).

SENSITIVE AREAS – Sensitive areas include vaults, SCIFs, evidence rooms, war rooms, and sensitive documents areas. Sensitive areas are primarily housed within Government-controlled space.

FACILITY ENTRANCES, LOBBY, COMMON AREAS, NON-PUBLIC, AND

UTILITY AREAS.

Vehicle barriers to be installed, in the form of concrete benches or planters and will be strategically placed around vulnerable locations of the CBOC to prevent vehicles from striking or penetrating the

CBOC facility.

FACILITY ENTRANCES AND LOBBY

EMPLOYEE ACCESS CONTROL AT ENTRANCES (SHELL)

The Lessor shall provide key or electronic access control for the entrance to this building. All Government employees, under this lease, shall be allowed access to the leased space (including after-hours access).

Attachment B, Page 2

COMMON AREAS, NON-PUBLIC, AND UTILITY AREAS.

PUBLIC RESTROOM ACCESS (SHELL)

The Government reserves the right to control access to public restrooms located within the Space.

SECURING CRITICAL AREAS (SHELL)

The Lessor shall secure areas designated as Critical Areas to restrict access:

A. Keyed locks, keycards, or similar security measures shall strictly control access to mechanical areas.

Additional controls for access to keys, keycards, and key codes shall be strictly maintained. The Lessor shall develop and maintain accurate HVAC diagrams and HVAC system labeling within mechanical areas.

B. Roofs with HVAC systems shall also be secured. Fencing or other barriers may be required to restrict access from adjacent roofs based on a Government Building Security Assessment. Roof access shall be strictly controlled through keyed locks, keycards, or similar measures. Fire and life safety egress shall be carefully reviewed when restricting roof access.

C. At a minimum, Lessor shall secure building common areas including sprinkler rooms, electrical closets, telecommunications rooms.

D. Vehicle barriers, in the form of concrete benches or planters, will be strategically placed around vulnerable locations of the CBOC.

VISITOR ACCESS CONTROL (SHELL)

Entrances are open to the public during business hours. After hours, visitor entrances are secured, and have a means to verify the identity of persons requesting access prior to allowing entry into the Space.

INTERIOR (GOVERNMENT SPACE)

DESIGNATED ENTRANCES (SHELL)

The Government shall have a designated main entrance.

IDENTITY VERIFICATION (SHELL)

The Government reserves the right to verify the identity of persons requesting access to the Space prior to allowing entry.

FORMAL KEY CONTROL PROGRAM (SHELL)

The Government reserves the right to implement a formal key control program. The Lessor shall have a means of allowing the electronic disabling of lost or stolen access media, if electronic media is used.

SITES AND EXTERIOR OF THE BUILDING

SIGNAGE

POSTING OF SIGNAGE IDENTIFYING THE SPACE AS GOVERNMENTAL (SHELL)

The Lessor shall not post sign(s) or otherwise identify the facility and parking areas as a Government, or specific Government tenant, occupied facility, including during construction, without written Government

Attachment B, Page 3 approval.

POSTING OF REGULATORY SIGNAGE (SHELL)

The Government may post or request the Lessor to post regulatory, statutory, sensitive areas and site specific signage.

LANDSCAPING

LANDSCAPING REQUIREMENTS (SHELL)

Lessor shall maintain landscaping (trees, bushes, hedges, land contour, etc,) around the facility. Landscaping shall be neatly trimmed in order to minimize the opportunity for concealment of individuals and packages/containers. Landscaping shall not obstruct the views of security guards and CCTV cameras, or interfere with lighting or IDS equipment.

CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN (SHELL)

The Lessor shall separate from public access, restricted areas as designated by the Government, through the application of Crime Prevention Through Environmental Design (CPTED) principles by using trees, hedges, berms, or a combination of these or similar features, and by fences, walls, gates and other barriers, where feasible and acceptable to the Government.

HAZMAT STORAGE

If there is HAZMAT storage, Lessor shall locate it in a restricted area or storage container away from loading docks, entrances, and uncontrolled parking.

PLACEMENT OF RECEPTACLES, CONTAINERS, AND MAILBOXES

Trash receptacles, containers, mailboxes, vending machines, or other fixtures and/or features that could conceal packages, brief cases, or other portable containers shall be located 10 feet away from building.

SECURITY SYSTEMS

CLOSED CIRCUIT TELEVISION SYSTEM (CCTV)

LESSOR PROVIDED DESIGN, INSTALLATION, AND MAINTENANCE

The lessor shall design, install, and maintain a Closed Circuit Television (CCTV) system as described in this section. The CCTV system will support the entry control system (at entrances and exits to the space), with time lapse video recording, that will allow Government employees to view and communicate remotely with visitors before allowing access to the Space. As determined by the

Government the CCTV system shall provide unobstructed coverage of designated pedestrian entrances and exits. Technical review of the proposed system shall be coordinated with the Government security representative, at the direction of the Contracting Officer, prior to installation. CCTV system testing and acceptance shall be conducted by the Government prior to occupancy. The CCTV system shall comply with the Architectural Barriers Act, section F230.0. The Government will centrally monitor the CCTV system.

Government specifications are available from the Lease Contracting Officer. CCTV system components

Attachment B, Page 4 which fail or require maintenance or which fail during testing should be serviced in accordance with the

Security System Maintenance Criteria listed below.

Security System Maintenance Criteria: The Lessor, in consultation and coordination with a security provider, either internal or external, as determined by the Lease Contracting Officer, and the Government security representative, shall implement a preventive maintenance program for all security systems the

Lessor has installed. Any critical component that becomes inoperable must be replaced or repaired by the

Lessor within 5 business days. Critical components are those required to provide security (IDS, CCTV, access control, etc.) for a perimeter access point or critical area. "Replacement" may include implementing other temporary measures in instances where the replacement or repair is not achievable within the specified time frame (e.g. a temporary barrier to replace an inoperable pop-up vehicle barrier, etc.). Failure by the

Lessor to provide sufficient replacement measures within the timeframe identified above may result in the

Government’s providing guard service, the cost of which must be reimbursed by the Lessor.

INTRUSION DETECTION SYSTEM (IDS)

LESSOR PROVIDED DESIGN, INSTALLATION, AND MAINTENANCE

The Lessor shall design, install, and maintain an Intrusion Detection System (IDS) as described in this section. The Government requires an IDS, which will cover perimeter entry and exit doors, and operable ground-floor windows. Basic Security-in-Depth IDS components include: magnetic door switch(s), alarm system keypad, passive infrared sensor(s) (PIR), an alarm panel (to designated monitoring center) and appropriate communication method i.e. telephone and/or Internet connection, glass-break detector, magnetic window switches or shock sensors.

Technical review of the proposed system shall be coordinated with the Government security representative, at the direction of the Lease Contracting Officer, prior to installation. System testing and acceptance shall be conducted by the Government prior to occupancy.

Basic Security-in-Depth IDS shall be connected to and monitored at a central station operated by the

Department of Homeland Security Megacenter. Emergency notification lists shall be coordinated with the monitoring station to include all applicable Government and lessor points of contact. Monitoring shall be designed to facilitate a real-time detection of an incident, and to coordinate an active response to an incident.

The Lessor must complete the Megacenter Alarm Requirements (MAR) application process specified by the

Government to meet the monitoring requirements for a functional IDS. Components which fail or require maintenance or which fail during testing shall be serviced in accordance with the Security System

Maintenance Criteria listed below..

Security System Maintenance Criteria: The Lessor, in consultation and coordination with a security provider, either internal or external, as determined by the Lease Contracting Officer, and the Government security representative, shall implement a preventive maintenance program for all security systems the

Lessor has installed. Any critical component that becomes inoperable must be replaced or repaired by the

Lessor within 5 business days. Critical components are those required to provide security (IDS, CCTV, Attachment B, Page 5 access control, etc.) for a perimeter access point or critical area. "Replacement" may include implementing other temporary measures in instances where the replacement or repair is not achievable within the specified time frame (e.g. a temporary barrier to replace an inoperable pop-up vehicle barrier, etc.). Failure by the

Lessor to provide sufficient replacement measures within the timeframe identified above may result in the

Government’s providing guard service, the cost of which must be reimbursed by the Lessor.

DURESS ALARM

GOVERNMENT PROVIDED SCOPE, PRODUCT, INSTALLATION, AND MAINTENANCE

The Lessor shall permit installation of a duress alarm system to be provided and operated by the

Government. The Government, in coordination with a security provider, either internal or external, as determined by the Contracting Officer, shall document and…