36C25218B1079-0001000.docx

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-08-2018 537-19-2-6988-0016 537-18-129 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 329 North Chicago IL 60064-3048 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 329 North Chicago IL 60064-3048 To all Offerors/Bidders

36C25218B1079 10-15-2018

X x x

537-368/90162-6988-854200-3220 23NRNRRV0

x

Project 537-18-129 Install Various Type Sensors

This amendment is issued to incorporate the changes detailed on the CONTINUATION PAGES.

SEE CONTINUATION PAGES FOR FURTHER DETAILS.

All other terms and conditions remain unchanged.

Megan Manis Contracting Officer

CONTINUATION PAGE

AMENDMENT A00001

1. To revise the Statement of Work (SOW), Part 2: Detailed Project Scope of Work, FROM BACnet cable shall be plenum rated above the ceiling and walls without the use of conduit. Use existing wire management, do not connect to HVAC, sprinkler, ceiling grid or ceiling hangers. Connect the BACnet cable to the nearest BACnect compatible Building Automation Terminal Unit. One homerun per room. Three BACnet devices per homerun maximum, TO

BACnet cable shall be plenum rated above the ceiling and walls without the use of conduit. Use existing wire management, do not connect to HVAC, sprinkler, ceiling grid or ceiling hangers. Connect the BACnet cable to the nearest BACnet compatible Building Automation Terminal Unit. All devices shall be BACnet and provide homeruns as required (use BACnet open network protocol without any non-BACnet compliant components).

2. The following questions and responses represent all questions submitted to the Contracting Officer regarding Solicitation 36C25219B0005. Questions and responses are provided for the bidder’s information and use.

Q1. Please advise the level of ICRA classification that should be utilized on this project.

A1. TYPE B -- Small scale, short duration activities which create minimal dust, fumes/odors, noise, or vibration. Mechanical Rooms B1/ Outpatient Surgery is B3/ and Sterile supply is B4.

Q2. Please provide the wall and ceiling types per room or typical construction type.

A2. Additional information per room is not available. A tour of the facility was conducted during the site visit so that the offerors could see the various construction types.

Q3. Please provide the required paint types and colors required per room.

A3. Additional detailed paint information per room is not available. If damage to a finish occurs, repairs should be made to reasonably match the damaged finish, either semi-gloss, satin, or flat using a paint color fan deck or similar color sample booklet. Provide a sample to the Contracting Officer Representative (COR) for approval.

Q4. Please advise if Mechanical Space work can be performed during normal daytime hours.

A4. Yes, Mechanical Space work may be performed during normal daytime hours of 8:00 AM to 4:00 PM.

Q5. Please advise if programming work can be performed during normal daytime hours.

A5. Possibly, we will not have access to or use of most the rooms during normal business hours, but we may provide access to mechanical spaces and the BAS.

Q6. SOW calls for a maximum of 3 BACNET devices per homerun. Is it acceptable to increase the number of devices per homerun up to the manufacturer’s specifications?

A6. See revision to SOW. All devices shall be BACnet and provide homeruns as required to allow future expansion and other features typical systems using the BACnet network protocol.

Q7. SOW states that some rooms already have either individual temperature monitoring, humidity monitoring, or both, and that these rooms only require the addition of the missing monitors needed to provide full monitoring of the space. Please provide all conditions in which the contractor is able to reutilize existing equipment and provide only what is needed for full monitoring of the space.

A7. The Scope of Work is to install and startup temperature, humidity and pressure devices and connect to the Building Automation System. If any of these conditions were already being monitored we did not want any duplicate readings. The VA is leaving means and methods to the contractor because there may be more than one acceptable way of connecting the three inputs to the BAS and meeting all of the requirements in the SOW.

Q8. Will the VA provide access to blocks of rooms or an entire floor for a given period or will access be scattered and as available? The schedule will be key to streamline project cost and duration.

A8. Access may be scattered if a room in a scheduled area is unavailable. However, the contractor should provide a proposed schedule and the VA will try to accommodate the schedule. It is in everyone’s best interest to work efficiently and complete all of the rooms in an area before moving on to the next area.

Q9. Is there any part of the work that can be done during regular work hours? If a room is vacant for the day may we work in that room during regular hours?

A9. Please refer to part 3 of the scope of work which states that: “No work during the business day. All work shall be after 5 pm on weekdays through midnight to 5 am, any time Saturdays and Sundays”

Q10. On Page 9 of the Solicitation – Part 2 Detailed Scope – the 4th bullet point references that only 3 sensors may be daisy chained together. Can you please verify that this is indeed required?

A10. See revision to SOW. All devices shall be BACnet and provide homeruns as required to allow future expansion and other features typical systems using the BACnet network protocol

(End of Amendment)

SEE ATTACHED DOCUMENT: SOW V2. 537-18-129

STATEMENT OF WORK (SOW)

Chicago IL 60612

The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, components, labor and supervision to install and startup a pressure monitors and associated equipment in the rooms listed in the accompanying room pressure list (spreadsheet). A typical bundle will include an electronic pressure monitor, a pressure sensor, an individual room temperature sensor, an individual room humidity sensor, and a door switch or door position monitor. The referenced room equipment will be connected to the existing Building Automation System.

Most of the rooms on this contract are connected to the JCI BAS system and there is a plan to move the other room to room from the Auto Matrix system to the JCI System. The one room (1109) that is on the Auto Matrix system should be connected to the existing BACnet network at the time of Execution and the Facility will assume any additional requirements necessary to assure an operational state for the room. Some rooms already have either individual temperature monitoring, humidity monitoring, or both. For these rooms the contractor only needs to add the missing monitor needed to provide full monitoring for the space.

The Facility currently has both Setra and TCI monitors installed and the Contractor should choose one of these brands that best meets the needs of this contract. Other brands can also be considered if a brand with a proven track record in medical facilities was overlooked, however we prefer to only use one brand on this contract to provide consistency through the Medical Center for both our clinical staff and our operation & maintenance staff.

Some connections or configurations may vary dependent on the selection of equipment; however, the Government reserves the right to approve or reject deviations from the standard connections directly to the BAS. For instance, if a room monitor can monitor 2 rooms with external pressure transducer. Or if the temperature and/or humidity sensor can be connected directly to the pressure monitor, then the Facility may allow it if it’s considered a better configuration or it the standard configuration is not possible. For spaces where there is no functioning BAS connection at the time of construction then simply provide connection to or for BACnet BAS system.

NOTE: The existing Building Automation System (BAS) is a Johnson Controls Metasys® system which contains proprietary software which the manufacturer (JCI) may not share with a third-party vendor. Only Johnson Controls can provide access to the proprietary software.

Part 2: Detailed Project Scope of Work:

The contractor shall

· Refer to the exhibit Room Pressure List (spreadsheet) for the summary of rooms.

· Per the spreadsheet, provide BACnet compatible Temperature Sensor, Humidity Sensor, Pressure Differential Sensor.

· All devices shall be flush wall mounted. Temperature sensors and humidity sensors can be wall or ceiling mounted.

· BACnet cable shall be plenum rated above the ceiling and walls without the use of conduit. Use existing wire management, do not connect to HVAC, sprinkler, ceiling grid or ceiling hangers. Connect the BACnet cable to the nearest BACnet compatible Building Automation Terminal Unit. All devices shall be BACnet and provide homeruns as required (use BACnet open network protocol without any non-BACnet compliant components).

· All devices shall be BACnet programmed to alarm and show status on the BAS graphic annunciator.

· Include programming 30% of the rooms listed to control a respective box, exhaust or damper.

· Do not use: LON, American Automatics or Metisys proprietary protocol. Provide BACnet conversion and connections as required.

· Pressure Sensors have additional requirements other than connecting the BACnet. Typical steps are listed below to be used as a guideline, however manufacturers will typical provide installation instructions which can be used in conjunction with the standard electric codes. These steps are just listed to ensure that all requirement for a fully functional pressure differential system are included in this contract.

· Mount the Pressure Sensor to the wall (outside portion of the room), penetrate wall for pitot tube, install plate on opposite side of wall and connect the plate inside the room with a tube to the Pressor Monitor that is on the outside of the room. The exact position to be coordinated with the COR and not exceed 6 feet from the door to the room.

· Connect Pressure Sensor electric power. The nearest power is up to 75 pipe feet. Coordinate with the COR for the connection point. Electric power source should come from an emergency power source (low power draw, can tap into emergency exit light circuit). If emergency power is not within the allowed length, coordinate with the COR to connect to the nearest power outlet circuit. Update all panel schedules

· Provide and install a door contact switch. This contact allows the Pressure Sensor not to immediately alarm when the doors are opened under normal use.

Special Acceptance Criteria for the work shall be:

· Inspection of each unit and verification that the unit is performing and reporting to the BAS correctly, by the Contractor with the VA COR

The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS. Because there are multiple locations, including but not less than the following:

a. Fire extinguishers, cart mounted at the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, or on the floor next to containment carts, changed not less than daily or more as required by the construction or COR.

c. Provide mini-containment plastic dust tight temporary construction barrier or premanufactured system to isolate the area of work.

i. Containment is required for all wall and above ceiling work. Do not access above the ceiling without containment.

ii. All containment shall have HEPA filter negative air system

iii. The VA will move furniture if required.

d. No trash, used packaging or construction spoils shall be stored on site. Remove each day using covered gondolas.

e. HEPA vacuum the work area at the end of each day.

No work during the business day. All work shall be after 5 pm on weekdays through midnight to 5 am, any time Saturdays and Sundays. No Federal Holidays or related holiday weekends. Because this work requires acceptance Infection Control before the room can be reactivated for patient care, the Contractor shall coordinate with the COR and present an installation schedule 4 week look ahead. The Period of Performance accommodates the VA adjusting proposed install dates because of Patient Care, emergencies or other operational limitations.

Exhibits:

Project 537-18-129 Room Pressure List Part 3: Period of Performance (POP) BASE BID: Provide, install, and startup for thermal sensors, humidity sensors and pressure sensors devices and associated equipment as identified in this SOW. The base bid includes work the PRIORITY 1 and PRIORITY 2 in Buildings 1, 11B, 30, and 40 at Jesse Brown VAMC, 820 S. Damen Avenue, Chicago, Illinois. (There are fifty-seven (57) PRIORITY 1 rooms on this contract and sixty (60) PRIORITY 2 rooms on this contract for a total of one hundred (117) rooms.) Complete all work including submittals, reviews, and quality control within the calendar days from Notice to Proceed (NTP) as shown in the Period of Performance Chart below.

PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

DEDUCTIVE ALTERNATE BID #1: Provide, install, and startup for thermal sensors, humidity sensors and pressure sensors devices and associated equipment as identified in this SOW. All work in the BASE BID minus all rooms marked as PRIORITY 2. Complete all work including submittals, reviews, and quality control within the calendar days from Notice to Proceed (NTP) as shown in the Period of Performance Chart below.

PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

Part 4: Submittals and Milestone Deliverables:

1. KICK-OFF MEETING with DOCUMENTATION

a. The Contractor Project Manager and Field Supervisor shall attend a Preconstruction Safety Meeting, to discuss the project details.

b. Submit: Provide a FULLY LOADED COST SCHEDULE meeting the requirements of the VAAR 852.236-84 SCHEDULE OF WORK PROGRESS. Not less than 1 item per subcontractor. In addition, include any expected system shutdowns and off hours work.

c. Submit: LIST OF ALL CONTRACTORS AND SUBCONTRACTORS: company names, office address and main point of contact name with telephone number

d. Submit: CONSTRUCTION SAFETY PRECAUTIONS with project specific procedures, processes, analysis and details including but not limited to:

i. CONSTRUCTION SAFETY PLAN, LOCK OUT TAG OUT (LOTO), PERSONAL FALL ARREST SYSTEM, CONFINED SPACE PLAN

ii. ACCIDENT PREVENTION PLAN (APP) project specific

iii. ACTIVITY HAZARD ANALYSIS (AHA) project specific

e. Submit: CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including:

i. Utilize project specific details and assist the COR in completing the VA’s Infection Control Risk Assessment documentation

f. Submit: SHOP DRAWINGS AND PRODUCT LOG:

i. List all shop drawings and products in the submittal log.

g. Submit: Scanned copy of all workers OSHA Construction Safety Training certificates.

2. SHOP DRAWINGS AND PRODUCT SUBMITTALS

a. The Contractor shall provide all shop drawings and product submittals by email to the COR.

b. Allow 14 days for VA review.

3. MOBILIZATION ON SITE INCLUDING PERFORMANCE OF THE WORK

a. Contractor shall not mobilize on site until all KICK-OFF MEETING AND DOCUMENTATION and SHOP DRAWINGS AND PRODUCT SUBMITTALS are reviewed and accepted by the VA.

b. Approval to mobilize shall be in writing by the COR.

c. Post and maintain emergency contact information, VA’s Infection Control Risk Assessment and other information required by the COR, on the wall at all entry points to the worksite

4. ACCEPTANCE AND CLOSE OUT

a. Acceptance Criteria for the work:

i. Demonstrate the operation of the system

ii. Provide factory startup and certification of all systems.

iii. Newly installed piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting completion

iv. Schedule the demonstration with the COR 21 days in advance.

b. Factory Training

i. Provide factory personnel for training for all equipment

ii. Provide 4 sessions of 1 hour each

iii. Schedule the factory training with the COR not less than 21 days in advance.

c. Close Out Records: provide three printed sets and three compact discs with electronic files of the following:

i. Plan as built record drawings of the installed condition: As built plans and risers are to be CAD drawn. Floor plan CAD files are available from the VA

ii. Approved shop drawings

iii. Operations and Maintenance Manuals

iv. Spare parts listing Part 5: Applicable Performance Standards

1. All work shall comply with

f. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

g. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp

2. All persons including subcontractors shall have completed the 30 Hour OSHA Construction Safety Training program.

3. The Prime Contractor shall have a Competent Supervisory Person on site always when any worker(s) or sub-contractor(s) are present.

4. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

5. All work will be provided with 1-year parts and labor guarantee from date of acceptance by the VA.

6. Construction Progress Meetings: The Contractor’s Project Manager and Field Supervisor shall provide weekly on-site construction progress meetings with the COR for the entire period of performance. Include minutes of the meeting and issue past minutes not later than 3 days after the meeting. Construction Progress Meetings Minutes shall contain: list of attendees, list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, Shop Drawing Log, detailed two-week look ahead and shutdown schedule.

7. Daily Report: The Contractor shall provide a Daily Report in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. The Daily Report shall contain: list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, detail daily construction safety inspections including items checked and corrective actions taken, and include relevant construction progress photo(s). Email the Daily Report to the COR not later than 9 am the next working day.

Part 6: Jesse Brown VAMC Additional Requirements

1. Project Number and the Contract Number in the subject line of all emails

2. Comply with all Jesse Brown VAMC site specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD) desk, located in Patient Admitting, for any work between 6:00 pm through midnight to 6:00 am or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

4. All building systems will be maintained in full operation always:

a. Request system shutdowns in writing not less than 21 calendar days in advance.

b. Shutdown work shall be during low patient time and performed between Saturday 6 pm through midnight concluding by 6 pm on the following Sunday.

5. Fire-seal all penetrations through any wall or floor with Listed fire rated assembly.

6. Deliveries, Parking, Elevators:

a. Deliveries only at the Polk Street dock, and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 am on the following day.

b. No on-site parking. Utilize street parking or park in the Cook County Juvenile Parking Garage at their daily rate. The existing JB VAMC parking garage is at capacity and reserved for patients and staff.

c. Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Space for a construction dumpster is limited and should be coordinated with the COR if required. The Contractor must still comply with the Facility’s disposal policies and provide recycling and receipts from the salvage/deposal service in compliance with JBVAMC’s GEMS Policy.

8. No on-site office or on-site storage / office container shall be allowed. Provide ‘just in time delivery and pickup’. Coordinate with COR for staging within the area of work.

9. No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

10. All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

11. Immediately stop work and notify the COR if asbestos is noticed or suspected around work.

SEE ATTACHED DOCUMENT: Exhibit A - Room Pressure List.