36C25218B1023-002.docx

36C25218B1023

STATEMENT OF WORK

INTRODUCTION

This requirement is for a General Construction Indefinite Delivery/Indefinite Quantity (IDIQ) contract which encompasses a broad range of repair and minor construction work on real property located at the following location:

Clement J. Zablocki VA Hospital 5000 West National Avenue Milwaukee WI 53295-0001

During the contract period, the engineers at this location will identify projects for task orders (TOs) which will be issued by the Contracting Officer. The Government has the right to withdraw a proposed Task Order (TO) before acceptance by the Government.

The contractor shall furnish all materials, equipment and personnel necessary, etc. to accomplish each Task Order (TO). Task Orders will vary in size and dollar amounts. TOs may involve, but will not be limited to, carpentry, asphalt and concrete paving; roofing; excavation; interior renovation; carpet, window, and door installation; electrical; plumbing; painting and stucco; demolition; masonry; and HVAC. This contract shall not include medical facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, and similar work. No Task Order will include Architect/Engineering services; however, shop drawings and as built drawings shall be provided by the contractor as appropriate.

The contractor shall maintain an office that must be operational at contract award and throughout the duration of the contract, and shall be open for business from 7:30am to 4:30pm, Monday through Friday, excluding federal holidays.

UNIT PRICE BOOK (UPB)

The most recent version of RSMeans cost estimating data will serve as the UPB for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RSMeans data shall be used:

a) Facilities Construction Cost Data

b) Facilities Maintenance & Repair Cost Data

If the government specifies an item, which meets both the RSMeans line item description and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the RSMeans cost.

UNIT PRICE SOFTWARE

Contractor shall use the RSMeans Facilities Repair Cost Data Software located at www.rsmeans.com. This software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RSMeans Cost Works (www.rsmeans.com).

a. RSMeans Cost Works provides the unit pricing to be used on this contract. Estimates shall be computed using the settings of “Facilities Repair, Union Labor”.

b. RSMeans Cost Works pricing is updated on an annual basis.

c. The contractor shall use the RSMeans Cost Works established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

d. Any and all labor adjustment factors shall be considered to be included in the coefficient.

COEFFICIENT/WAGE DETERMINATION:

The purpose of applying the coefficient(s) to direct costs, the national average bare costs as obtained from the Unit Price Book, is to compensate the contractor for all indirect costs and profit for performance.

After the first year of the IDIQ contract and each year after, the contracting officer will incorporate a new wage determination into the contract and the most current update of RSMeans pricing*. The contractor will use the updated RSMeans Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) will remain unchanged throughout the life of the contract and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination.

*Note: Since award will be made prior to January 1st, the most current RSMeans pricing will be utilized from date of award to January 1, 2019. Annual updates will occur on a yearly basis thereafter, IAW with RSMeans updates, not from the anniversary date of the awarded contract.

The contractor’s coefficients (in number format, no more than 3 decimal places) shall contain any/all applicable profit and burden costs such as, but not limited to, bond premiums; insurance; compliance with environmental and safety laws/regulations, taxes, overhead, labor adjustments, general and administrative expense and any/all other associated indirect costs required to perform the work. IDIQ unit prices are for materials in place (FOB Destination) and, unless otherwise specified, include materials, labor and equipment.

The government expects reasonable coefficients to accomplish the resulting task orders. Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost. (Reference Attachment – Contractor Surety Acknowledgement of Coefficient).

Task Order prices will be based on the following formula using the City Cost Index (weighted average percentage) category for Milwaukee, Wisconsin.

Task Order Proposal Formula

(NPI x % OH)

(NPI w/OH x % Profit)

Final Task Order Price

*Premium Time – if applicable

The categories of pricing coefficient(s) in this contract are based on a combination of standard and non-standard work hours and size of project. If a task order includes work that has more than one pricing coefficient category, individual tasks shall be multiplied by the applicable coefficient (i.e. standard time or premium time coefficient) in order to sum the tasks for final task order price.

LINE ITEM UNIT PRICES

Unit prices include consideration of direct material, labor, and equipment costs, but do not include indirect costs and profit. Indirect costs and profit are in the coefficients.

NON-PREPRICED ITEMS

Items of work not covered by RSMeans Software, but within its scope, may be negotiated by the Contracting Officer and added to the task order price items of work shall be incorporated into and made a part of the task order in accordance with VAAR 852.236-88 Changes, and shall be performed at the negotiated unit price. Non-pre-priced work shall be so noted on each task order. Non- pre-priced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non- pre-priced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity plus the total negotiated overhead and profit. If the dollar value of the non- pre-priced items exceeds 10 percent of the dollar value of the task order, proposals must be supported with verifiable documentation and quotes from at least three sources.

CONTRACTOR STAFF AND EMPLOYEES

Prior to the issuance of the first Task Order, the contractor shall provide the Contracting Officer with a telephone number at which the contractor or his designated and authorized representative may be contacted at any time during regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention. The above-mentioned representative must have full power and authority to act upon the behalf of the contractor.

SUBCONTRACTOR PROPOSALS

If a subcontractor provides a proposal which includes RSMeans items and items not included in RSMeans (non-prepriced items), the RSMeans items will be included in the section of the contractor proposal including RSMeans work and only the items that are not included in RSMeans will be negotiated as non-prepriced items. Because this is a firm-fixed-price contract, there will be no additional markup by the contractor on any non-prepriced work that may be performed by the subcontractor.

PROGRESS MEETINGS

A monthly meeting (or more frequent, if deemed necessary by the VA) shall be held between the contractor, Contracting Officer Representative (COR) and Contracting Officer or his authorized representative, if necessary, to discuss work progress, problems and potential modifications. During the site visit on each task order, the contractor shall confer with the COR, and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors; stairways and similar means of passage; and the location of partitions, eating spaces and restrooms for the contractor’s employees.

ORDERING PROCEDURES PRIOR TO AWARD OF TASK ORDER

Each task order shall be issued in accordance with the following procedures:

A) Request for Proposal

The Contracting Officer will furnish the contractor with a written request for proposal. The request may include the following:

i) A general scope of work, including the site location;

ii) The anticipated performance period and critical milestones;

iii) Any government-furnished property, material to be made available for performance of the task order;

iv) Drawings, as applicable;

v) Any Specifications and/or limitations;

vi) Required submittals;

vii) Cost magnitude of construction project; and

viii) Due date and any other pertinent information.

B) Scope Validation Meeting

Upon receipt of a task order request for proposal, the contractor shall respond to the CO within three (3) working days of receiving the RFP to arrange a site visit with the COR and contracting officer for the purposes of conducting a scope validation site visit to discuss the following topics:

i) Definition and refinement of requirements;

ii) Site access;

iii) Methods and alternatives for accomplishing work;

iv) Detailed scope of work; and

v) Assumptions, information required, etc.

C) Proposal Submission, Review and Negotiation:

I) Upon completion of the site visit, the contractor shall prepare and submit a detailed cost proposal using the current RSMeans Cost Data for accomplishment of the work to the Contracting Officer within ten (10) business days, unless extended by the Contracting Officer. Any revised cost proposal which responds to government comments shall be submitted within two (2) business days after receipt of government comments or as otherwise agreed upon by the Contracting Officer and the contractor.

II) The RSMeans Cost Data (i.e. Facilities Construction Cost Data and/or Facilities Maintenance & Repair Cost Data) shall serve as the basis for establishing the value of the work to be performed on a unit price basis. It is the contractor’s responsibility to ensure the proposal includes all costs associated with meeting the requirements of federal, state and local laws and enforcing codes, as well as the requirements of the technical specifications. The contractor shall ensure that all the requirements of the statement of work have been included in the proposal.

III) Task Order Proposal Composition and Submission: The contractor shall email all proposal documents to the Contracting Officer. The contractor’s initial task order proposal shall include, but not be limited to:

a) Confirmed or alternatively proposed Statement of Work changes identifying the task requirements (alternatives);

b) Confirmed or alternatively proposed construction performance period required to complete the work to include critical path construction schedule for time sensitive tasks or complex tasks as determined by the contracting officer;

c) Schedule for Material Submittals, listing the submittal items the contractor has determined appropriate for the task order. The government may add or delete submittal items at its discretion and return to the contractor. The final negotiated Schedule for Material Submittals will be attached to and incorporated into the task order;

d) A detailed cost proposal identifying tasks and defining the quantity of required items using the RSMeans data. The current Milwaukee, Wisconsin Cost Index adjustment will be applied to the RSMeans bare cost for each item along with the applicable contractor coefficient(s). If the contracting officer directs a work schedule to occur during non-standard hours, the non-standard coefficient will be applied for those items of work, which will be performed during non-standard hours.

IV) Proposal Review and Negotiation: Upon receipt of the contractor's proposal, the government will review the proposal for completeness. If negotiations are conducted, all items and quantities for all pre-priced and non-priced items will be discussed. The government may also negotiate performance times. Upon completion of negotiations and achieving agreement on all project requirements, the contractor shall provide a final proposal package that includes:

a) The final SOW representing any negotiations;

e) Final Schedule for Material Submittals, listing the submittal items the contractor and the government have determined appropriate for the task order.

When a required construction item within the scope of the contract is not already incorporated in the Unit Price Book (UPB), the order price for that item will be negotiated into the contract.

TASK ORDER AWARD

After receipt of the final proposal package, the government will review its contents for compliance with final negotiated agreements. Once compliance is confirmed, a unilateral task order may be issued by the contracting officer. Each task order will include the following information, at a minimum:

a) Date of the task order award;

b) Contract number and task order number;

c) The final and accepted statement of work;

d) The final accepted Schedule for Material Submittals;

e) Any applicable drawings;

f) Task order price, inclusive of RSMeans priced items and non-priced items;

g) Delivery or performance data;

h) Accounting and appropriation data;

i) The names, addresses, and any other pertinent information.

The contractor shall commence all necessary and required preliminary work, including but not limited to, all required permits and/or bonds, if applicable, upon receipt of a duly executed task order signed by the contracting officer. The government reserves the right to convene a pre-construction conference, which may include a visit to the applicable site and the contractor shall attend. The contractor is encouraged to bring its subcontractors to the pre-construction conference, but is not required to do so. The contractor may visit the site to perform any necessary and required efforts prior to actual mobilization and start-up at the site. The contractor shall not commence actual remedial construction work at the site until receipt of a written Notice-to-Proceed (NTP) signed by the contracting officer and a baseline schedule and necessary submittals have been approved by the COR and/or CO. The contractor shall not deliver any materials or equipment to the site prior to receipt of a NTP or written authorization signed by the contracting officer. The contractor shall not have delivered to the site any materials that require approval prior to receipt of said written approval.

The government reserves the right to obtain a price proposal and negotiate firm prices for task orders IN ANTICIPATION OF FUNDING. Any costs associated with such proposals and /or negotiations are considered indirect and should be included in the contractor’s coefficient(s). The government shall not be liable for any costs incurred in estimating and/or negotiating task orders that are not funded. The contractor shall be capable of handling a heavy surge of proposal preparation and negotiations during the four (4) months of May, June, August, and September of each year.

BONDS

Performance and Payment Bonds. In accordance with VA IL 049-04-3, the contractor shall be required to provide performance and payment bonds for all individual task orders. The performance and payment bonds shall be delivered to the Contracting Officer no later than ten (10) calendar days after receipt of notice of task order.

Penal Sums. The penal sums of the performance and payment bonds shall be 100% of the original task order price as stated in FAR Clause 52.228-15: Performance and Payment Bonds – Construction. The contractor shall not begin work until bonds, properly executed, have been furnished to the Contracting Officer and the Contracting Officer has issued the contractor a Notice to Proceed.

The furnishing of bonds is a part of contract performance and failure to provide within the timeframes specified herein shall be grounds for default.

SPECIFICATIONS

Work shall be accomplished consistent with standards criteria, products, and execution methods set forth in the “VA MASTER CONSTRUCTION SPECIFICATIONS as defined in http://www.cfm.va.gov/til/spec.asp and/or more fully defined within each Task Order.

CONFERENCES

Initial conference: When determined appropriate by the Contracting Officer, before the issuance of the first task order under the contract, a pre-construction conference may be conducted to acquaint the contractor with Government policies and procedures that are to be observed during the prosecution of the work, and to develop mutual understanding relative to the administration of the contract. It is strongly suggested that the contractor’s Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting.

Individual task order conference: At the discretion of the Contracting Officer, or his/her authorized representative (COR), a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

Preconstruction Safety Meetings: Representatives of the contractor shall meet with the Contracting Officer or COR prior to the start of repair, alteration, or construction activities for the purpose of reviewing the contractor’s safety and health programs, and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may be held in conjunction with the Preconstruction Conference, if so directed by the Contracting Officer or his/her designated representative. The conduct of this meeting is not contingent upon a general Preconstruction meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The contractor’s principal representative(s), the general superintendent and his/her safety representative(s) shall attend this meeting.

CONTRACTOR RESPONSIBILITY

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury or death. Contractors are required to timely report any accidents or injuries to the Contracting Officer.

SCHEDULING OF WORK

Before commencement of work under an individual task order, the contractor shall confer with the COR, as well as the building occupant, and agree on: schedule, a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for contractor employees; and the like.

Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. Government personnel will not be responsible for accepting, receiving, storing, or delivery of contractor or subcontractor’s material or equipment.

The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun. The contractor shall take all precautions to ensure that no damage will result from his operations to private or public property. All damages shall be repaired or replaced by the contractor at no cost to the Government.

The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to: project infection control measures, interim life safety measures, protective fences, protective tapes, and protective signage. The contractor shall be responsible for providing all necessary traffic control, such as street blockages, traffic cones, flagman, etc., as required for each specific task order, at no additional cost to the Government. Proposed traffic control methods shall be submitted to the Contracting Officer’s Representative for final approval. No street shall be completely closed to traffic without prior approval from the Contracting Officer’s Representative.

At the beginning of each working day, the contractor shall notify the Contracting Officer’s Representative of the location(s) of work to be accomplished that day. All temporary outages of any utility services required for the performance of work shall be scheduled with the Contracting Officer’s Representative no less than fourteen (14) working days in advance of such outages.

TOILET FACILITIES

The contractor’s personnel will be permitted to use toilet facilities on the premises subject to regulation and control of the Contracting Officer’s Representative. In the event none are available, the contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the contractor’s management office shall be provided at the expense of the contractor.

CONTRACTOR STAFF

In addition to the requirements of FAR 52.236-6, the contractor shall be required to maintain a project manager. The individual designated as the project manager shall have full authority to act for the contractor. The contractor shall be able to provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical disciplines.

Contractor Personnel: The contractor shall be responsible for selecting personnel who are well qualified to perform the required work, for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operation. In addition:

a) The contractor shall take appropriate personnel action, as required, in the event employee(s) become involved with law enforcement authorities as a result of misconduct.

b) The Government will not exercise any supervision or control over contractor employees performing work under the contract unless there is a serious safety violation. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn, shall be accountable to the Government for contractor employees.

TASK ORDER STATUS REPORTS

The contractor shall prepare and furnish monthly a report on all open task orders. The format and content of the report will be approved by the Contracting Officer. A copy of each report shall be provided to the Contracting Officer. Information contained in the status report shall include the task order number, title of task order, issue date, award date, start date, dollar amount, required completion date, actual completion date, schedule of progress and actual progress percentage, and comments.

CONTRACTOR ACCESS

Most work will be performed in occupied areas. The contractor shall have access to that portion of the area within which work is to be performed. The movement of contractor personnel, its equipment, materials, and tools shall be confined to the project site so as not to interfere with ongoing hospital operations. The contractor’s access to any area shall be in coordination with a fully functioning medical facility. The contractor shall coordinate the activities with the COR.

OPERATION AND MAINTENANCE

Prior to final acceptance and payment of each task order, the contractor shall submit one (1) complete equipment listing, to include all name-plate data, and three (3) copies of all operation and maintenance manuals to the COR as required in the technical specifications. The contractor shall conduct a training session to brief Government personnel on the operation and maintenance procedures of the installed systems. The contractor is required to provide three (3) complete teardown/overhaul/repair manuals for any chillers provided, as applicable. The contractor is required to provide two (2) complete service literature catalogs for the chiller manufacturer’s engineering machinery products.

COMMENCEMENT OF WORK

The contractor shall not commence any physical mobilization and/or phase-in activities unless a baseline schedule and any necessary submittals to begin work have been approved. The contractor shall refer to the task order terms and conditions pertaining to schedule and submittal timelines and requirements.

WORK HOURS

Normal work hours are from 7:30A.M. to 4:30P.M., Monday through Friday. Contractors will not be permitted to work on Saturday, Sunday, or federal holidays unless otherwise authorized in writing by the Contracting Officer. The exclusion of work on Saturday, Sunday and federal holidays will be considered in computing the performance time of each task order. The following federal holidays are observed. If a federal holiday falls on Saturday, the day will be observed on the preceding Friday. If it falls on Sunday, the day will be observed the following Monday.

January 1st – New Year’s Day 3rd Monday in January – Martin Luther King Jr.

3rd Monday in February – Presidents Day Last Monday in May – Memorial Day July 4th - Independence Day 1st Monday in September – Labor Day 2nd Monday in October –Columbus Day November 11th – Veterans Day 4th Thursday in November – Thanksgiving Day December 25th – Christmas Day

Other than normal working hours are any hours not stated above.

WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

End Statement of Work

Attachment 1 - Statement of Work