Restricting Competition Below SAT - UPS.pdf

Department of Veterans Affairs

Decision Document for Restricting Competition IAW FAR 12.102(a) For Commercial Acquisitions Valued at or

Below the Simplified Acquisition Threshold (SAT)

Acquisition Plan Action ID: 36C250-27-AP-0508

1. Contracting Activity:

Network Contracting Office (NCO) 10 3140 Governors Place Blvd., Suite 210 Kettering, OH 45409

Richard L. Roudebush VA Medical Center 1481 W. 10th Street Indianapolis, IN 46202-2803

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is a brand name justification for two MediProducts uninterruptible power supply (UPS) products Silent Sentry SSA2080V (3 each) and Silent Sentry SSA30180V (1 each).

The department is activating a new East Indianapolis VA Clinic located at 9402 E. 21st St, Indianapolis IN 46229. The new clinic includes a pharmacy which requires UPS systems to support four pharmaceutical refrigerators. UPS systems provide electrical backup to key appliances when electrical power is unavailable. The requirement is for four UPS systems to support one full-size and three half-size refrigerators.

The total estimated value of this action is $XXXXX.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

A key requirement of this acquisition is that the UPS must support the associated refrigerator for up to 88 hours during a power outage. The UPS is critical to maintaining veterans' access to healthcare services and preventing the loss of temperature-sensitive medical supplies in the event of an extended power disruption. This capability is particularly important over long holiday weekends when the clinic is unstaffed, such as from Friday at 4:00 p.m. through Tuesday at 8:00 a.m.

Unlike a hospital that is staffed 24 hours a day, 7 days a week, this clinic is remote and does not have continuous personnel available to identify and respond to power failures. As a result, the extended runtime requirement provides a necessary safeguard against prolonged outages, ensuring the preservation of critical refrigerated contents, minimizing financial losses, and maintaining continuity of care for veterans until staff can return and take corrective action.

The East Indianapolis VA Clinic Activation team used the subject MediProduct UPS systems as basis of design. However, early in the process the acquisition team removed several Mediproduct features from the salient characteristics to increase competition, including battery type.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_102

The following served as basis of design for the refrigerators and the UPS system:

Refrigerator(s) – procured under different acquisition

• Helmer Scientific HPR125-GXC

• Helmer Scientific HPR113-GX

UPS – with salient characteristics

• MediProducts Silent Sentry SSA2080V (3 each) o Shall have at least 2000 Watts Output o Shall have minimum surge capacity of 4,000 watts o Must include at least 2 – 120V NEMA 5-20 duplex receptacles o Dimensions cannot exceed be 91” H X 14” W X 10” D ±6” o Shall have single-phase 120 VAC, 60 Hz output o Shall be designed for indoor installation o Shall be capable of providing 88 hours of running time for a single half-size pharmaceutical refrigerator o Shall be designed for operation in healthcare environments o Automatic backup power activation transfer time shall be less than or equal to 20 milliseconds o Must be capable of being wall mounted due to space limitations in the medication alcoves o Shall provide a pure sine wave output suitable for medical-grade refrigeration, electronic controls, monitoring systems, and other sensitive healthcare equipment.

o Shall operate from a standard 120 VAC, 20-amp utility circuit and shall utilize a NEMA

5-20P connection or equivalent.

• MediProducts Silent Sentry SSA30180V (1 each) o Shall have at least 3000 Watts Output o Shall have minimum surge capacity of 6,000 watts o Must include at least 2 – 120V NEMA 5-20 duplex receptacles o Dimensions cannot exceed 91” H X 55” W X 10” D ±6” any directions o Shall have single-phase 120 VAC, 60 Hz output o Shall be designed for indoor installation o Shall be capable of providing 88 hours of running time for a single full-size pharmaceutical refrigerator o Shall be designed for operation in healthcare environments o Automatic backup power activation transfer time shall be less than or equal to 20 milliseconds o Must be capable of being wall mounted due to space limitations in the medication alcoves o Shall provide a pure sine wave output suitable for medical-grade refrigeration, electronic controls, monitoring systems, and other sensitive healthcare equipment.

o Shall operate from a standard 120 VAC, 20-amp utility circuit and shall utilize a NEMA

5-20P connection or equivalent.

4. Description of market research conducted and results or statement why it was not conducted:

The Small Business Administration’s Small Business Search was researched using NAICS code 335999 – All other Misc Electrical Equipment and Component Manufacturing. 619 SDVOSB, and 680 VOSB companies were identified. The capabilities of the companies were queried using key terms ‘UPS’, ‘battery’ and other relevant variations to determine if any small businesses manufactured or distributed UPS systems. The CO identified six SD/VOSB companies and sent emails requesting capability information. Only one response was received from a company that did not manufacture UPS systems.

A sources sought notice (SSN) 36C25027Q0037 was posted to the government-wide point of entry on October 15, 2026 for seven days requesting information on UPS systems with the salient characteristics described above; the SSN did not identify MediProducts as the basis of design.

Seven small businesses responded to the SSN. Several commented about the long run time being outside the norm. Several companies also asked questions about the refrigerator basis of design, transfer time and other details. The program office noted during this dialog with industry that the transfer time could be changed to increase competition; it was changed from < 20 ms to ≤ 20 ms. The CO replied to the respondents with answers to their questions on October 21 and revised the salient characteristics accordingly. The SSN resulted in three companies recommending MediProducts UPS systems.

Results of market research indicate that there is only one brand-name product able to meet this agency requirement. Accordingly, a solicitation for the brand-name products identified herein will be set-aside for a small business, per the nonmanufacturer rule decision tree. Products identified must comply with the Buy American Act, per FAR 25.101.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR 12.102(a). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian D. Rosciszewski Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466

Date2_af_date: 11/9/26