Attachment VI - JA.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID. 36C250-27-AP-0236

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-27-AP-0236

1. Contracting Activity:

Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 East University Avenue

Cincinnati, Ohio 45219-2637

Station Code: 36C250

Richard L. Roudebush VA Medical Center

1481 W. 10th Street

Indianapolis, IN 46202-2803

Station Code: 583

2. Nature and/or Description of the Action Being Processed:

Project No. 583-22-106, Replace Electrical Panels & Expand Distribution will replace and expand the electrical distribution infrastructure serving the A-Wing of Building 1 (the main hospital tower). Generally, the work shall be required to include, but not be limited to the replacement and expansion of the secondary electrical distribution system serving A-Wing of

Building 1 and the expansion and modification of the existing primary Medical Center campus electrical distribution system as required to support those improvements including work associated within Building 01 (A-Wing), Building 23, and adjacent exterior/campus utility areas as indicated in the contract drawings and specifications.

The estimated cost of the items covered by this justification is $42,500.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The existing campus primary electrical distribution system utilizes Eaton medium-voltage switchgear and Eaton VCP-W vacuum circuit breakers. Due to the critical nature of the

Medical Center electrical infrastructure and the extended lead times associated with replacement medium-voltage breakers, the Government requires an immediately available breaker for redundancy in case of an existing feeder breaker failure. The addition of this breaker to the acquisition will restore the system’s current redundancy that will be diminished by the expansion.

VHAPG Part 806.3 OFOC Page 2 of 3

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.103-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Eaton VCP-W breakers are capable of use without modification to existing switchgear cubicles, wiring, control circuits, protection systems, Truck Operating Contacts (TOC), Mechanism Operating Contacts (MOC), or associated electrical interfaces.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

All interested and capable vendors who bid this project will be able to provide this brand name product as a part of their offer.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Fair and reasonable for this name brand item will be determined with the bids as received.

The CO expects to receive fair and reasonable bids, with that determination being made in comparison with the government’s estimate or through competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

No market research conducted regarding this brand name item.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

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10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

LAN COMMUNICATIONS INC/FNKJRKQMKVY5

IMPERIAL ELECTRICAL CONTRACTING/UAGQH6ACPU38

MAGIKTEK SYSTEMS/Z2DMFGKUYX44

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This J&A approves a single item being labeled as brand name under a much larger procurement. The entire competition pool will be able to bid on the project including this item.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Malak K. Ibrahim Date

Healthcare Engineer

Richard L. Roudebush VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Luke A. Turner Date

Contracting Officer

NCO 10 Contracting https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx