36C25027B0002_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25027B0002 X 11-05-2026 583- 27- 2-650-0001 583-22-106 36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati OH 45219-2356 Email offers to luke.turner@va.gov prior to the time/date of closing in box 13a below.

No physical bids will be accepted.

Luke A. Turner 513-559-3702 Project No. 583-22-106- Replace Electrical Panels & Expand Distribution.

The Richard L. Roudebush VA Medical Center (RLR VAMC) has developed this project for the purpose of replacing and expanding the electrical distribution infrastructure serving the A-Wing of Building 1 (the main hospital tower).

Generally, the work shall be required to include, but not be limited to the replacement and expansion of the secondary electrical distribution system serving A-Wing of Building 1 and the expansion and modification of the existing primary Medical Center campus electrical distribution system as required to support those improvements including work associated within Building 01 (A-Wing), Building 23, and adjacent exterior/campus utility areas as indicated in the contract drawings and specifications. Work located at 1481 W. 10th Street, Indianapolis, IN 46202-2803.

An organized site visit is scheduled for 11-17-2026, at 10:00 AM local time. All interested parties are strongly encouraged to attend the scheduled site visit to familiarize themselves with existing conditions and constraints that may affect performance and pricing. Offerors are expected to satisfy themselves as to the nature and location of the work, general and local conditions, and any other matters that may affect the cost, method or timing of performance.

The NAICS code for this procurement is 238210, with a small business size standard of $19.0M.

TO BE ELIGIBLE FOR AWARD, OFFERORS MUST COMPLY WITH THE FOLLOWING:

1) - Be a certified SDVOSB/VOSB listed in the SBA certification database at: https://veterans.certify.sba.gov/ at the time of submission of the offer and at the time of contract award.

2) - Submit the completed, signed certification at VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with the offer. The clause is located in the General Conditions section of the solicitation. The Government will not consider offers for award from offerors that do not provide the certification with their offer and all such responses will be deemed ineligible for evaluation and award.

X X X 10:00

EST

12-09-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER

THAN

FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid: See Bid Schedule Tax I.D No.

Unique Entity Identifier (UEI) No.

Email Address:

583-3670162-650-854200-3220 23NRNR000

36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati OH 45219-2356 36C250 Department of Veterans Affairs Financial Services Center Invoices to be submitted electronically https://www.tungsten-network.com

877-489-6135 None Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID Work includes a comprehensive electrical upgrade including replacing three existing unit substations with a new, single ended unit substation, modification of the existing medium voltage feeders to the new unit substation, providing a new medium voltage feeder in a new underground duct bank, adding distribution capacity to the existing generator paralleling switchgear, and HVAC in the existing main electrical room. Included are detailed plans for equipment replacement, outage management, and safety improvements. All phases of work shall be completed within 730 calendar days; of which 571 calendar days account for submittal approvals and material lead times for major equipment, with an additional 159 calendar days required for the installation and completion of the longest lead time equipment.

B. The following deduct alternates shall be provided as modifications to the base bid which shall be priced in the bid package independently from one another. The alternates are to be deductive in nature and shall be provided with the overall decrease in contract amount that acceptance of that alternate will result in. Each alternate will be evaluated individually by the Government for acceptance, such that the Government may select none, or any number, of the alternates for approval. The awarded contract amount shall be determined by assessing the impact of any accepted deduct alternates on the base bid of any single bid package. Each bid package shall contain values for each of the bid deducts listed below. None of the bid deducts modify the contract timeline in any way. No modifications to the contract timeline resulting from acceptance or lack thereof of bid deducts will be entertained. The bid deducts shall be as follows:

1. BID DEDUCT ALTERNATE NO. 1 – Delete scope related to the new door in room AB139.

2. BID DEDUCT ALTERNATE NO. 2 – Delete scope related to the storm water underground site work.

3. BID DEDUCT ALTERNATE NO. 3 – Delete the 6th vertical and spare breakers therein from US1SG.

4. BID DEDUCT ALTERNATE NO. 4 – Delete tie breaker T2 in US2SG and replace with terminals directly on the bus.

5. BID DEDUCT ALTERNATE NO. 5 – Delete the hot-swappable PLCs in all logic containing components and replace with single controllers.

6. BID DEDUCT ALTERNATE NO. 6 – Delete scope related to the new door in room AB139, Delete scope related to the storm water underground site work, Delete the 6th vertical and spare breakers therein from US1SG, Delete tie breaker T2 in US2SG and replace with terminals directly on the bus, and Delete the hot-swappable PLCs in all logic containing components and replace with single controllers (BID DEDUCT ALTERNATE NO. 1 through BID DEDUCT ALTERNATE NO. 5).

STATEMENT OF WORK

1.0 General

The Richard L. Roudebush VA Medical Center (RLR VAMC) has developed this project for the purpose of replacing and expanding the electrical distribution infrastructure serving the A-Wing of Building 1 (the main hospital tower). Generally, the work shall be required to include, but not be limited to the replacement and expansion of the secondary electrical distribution system serving A-Wing of Building 1 and the expansion and modification of the existing primary Medical Center campus electrical distribution system as required to support those improvements including work associated within Building 01 (A-Wing), Building 23, and adjacent exterior/campus utility areas as indicated in the contract drawings and specifications.

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, temporary facilities, temporary power systems, temporary generators, fuel, preliminary testing, commissioning, startup, programming, integration, demolition, restoration, final testing, and incidentals necessary to provide a complete, safe, tested, commissioned, and fully operational project in accordance with the contract drawings and specifications.

The contract drawings and specifications govern the technical requirements of the work. This Statement of Work is intended to supplement those documents by further defining project execution requirements, site restrictions, contractor responsibilities, operational expectations, outage coordination, and VA-specific requirements for working within an active Medical Center.

If there is a conflict between this Statement of Work, the drawings, and the specifications, the Contractor shall immediately submit an RFI for clarification prior to proceeding with the affected work. Where requirements differ, the most stringent requirement shall apply unless otherwise directed in writing by the Contracting Officer.

The Contractor shall pay particular attention to the awarded scope and any accepted bid deduct alternates, as those may alter the amount and location of work to be performed under the contract. No deduct alternate shall be interpreted as modifying the contract duration unless specifically stated in the awarded contract documents.

Any material, equipment, labor, programming, testing, commissioning, temporary systems, permits, inspections, coordination, restoration, or incidental work necessary to provide a complete and operational installation shall be included whether specifically identified or not.

2.0 Description of Work

The objective of this project is for the Contractor to replace and expand the electrical distribution systems as indicated in the contract drawings and per the specifications. Work includes, but is not limited to, the following:

Demolition and removal of existing primary and secondary electrical distribution equipment, pathways, and conductors as indicated in the contract documents.

Installation of new primary and secondary electrical distribution equipment, unit substations, switchgear, switchboards, panelboards, transfer switches, disconnect switches, circuit breakers, conductors, raceways, panels, controls, and associated infrastructure.

Installation of underground electrical duct banks, manholes, site electrical utilities, site restoration, stormwater-related work, concrete work, and associated civil improvements.

Architectural, structural, mechanical, fire alarm, access control, security, and controls work required to support the electrical distribution upgrades and facilitate compliance with the VA Physical Security and Resiliency Design Manual (PSRDM).

Temporary power systems required to maintain continuous Medical Center operations during construction, outages, cutovers, testing, and commissioning.

Electrical controls integration including Programmable Logic Controller (PLC) programming, Human-Machine Interface (HMI) development, communication setup, network configuration, software backups, testing, startup, commissioning, and final operational verification and training.

Fire alarm modifications, programming, testing, monitoring coordination, and acceptance testing as required by the project.

Restoration, patching, firestopping, cleaning, labeling, documentation, training, commissioning, and closeout activities required by the contract documents.

Contractor shall follow all requirements indicated in the attachments, including but not limited to drawings, specifications, hazardous materials reports, National Environmental Policy Act (NEPA) documentation, Infection Control Risk Assessment (ICRA)/ Pre-Construction Risk Assessment (PCRA)/ Interim Life Safety Measures (ILSM) forms (Will be provided before starting construction), commissioning documents, and sole source/preferred vendor information where applicable.

Site Survey Report and Schedule Pre-Award:

The Contractor shall utilize the pre-bid site visit(s) to verify the work, scope, site restrictions, access routes, outage impacts, existing utilities, and existing equipment conditions.

The Contractor shall verify, at a minimum:

Existing switchgear, transformers, panels, feeders, controls, fire alarm interfaces, access control interfaces, and related equipment conditions.

Existing electrical rooms, access paths, rigging routes, doorways, corridors, floors, ceilings, walls, penetrations, and equipment removal paths.

Existing underground utilities, duct banks, manholes, storm structures, sidewalks, pavements, curbs, stairs, retaining walls, and other site features affected by the work.

Existing systems affected by each planned shutdown, including downstream loads, clinical areas, research areas, support areas, mechanical systems, security systems, fire alarm systems, communications systems, and life safety systems.

Locations and conditions of any existing hazardous materials or suspect materials that may be affected by the work.

Impact of proposed outages through performance of preliminary outage testing as described in the project documents.

The Contractor must utilize the pre-bid RFI submission and answer period(s) to clarify the scope as shown in the contract documents or identifying exceptions, discrepancies, conflicts, access issues, constructability concerns, utility conflicts, outage concerns, or changed conditions discovered prior to construction.

The Contractor shall notify the Government of any discrepancies, conflicts, constructability concerns, utility conflicts, access issues, differing site conditions, or document inconsistencies identified during field verification activities. Notification of such conditions shall not relieve the Contractor of responsibility for complying with the contract documents Post-Award:

The Contractor shall submit a baseline schedule within 15 calendar days to the VA in accordance with Specification and other applicable contract requirements. The Contractor shall update the project schedule weekly, and more frequently when significant delivery delays, outage revisions, procurement delays, or field conflicts occur. The Contractor shall also provide a two weeks look-ahead schedule to the COR each week.

The Contractor shall have a detailed plan for outages, interruptions, after-hours work, temporary power, patient care impacts, equipment deliveries, crane lifts, utility trenching, phasing, infection control, interim life safety measures, and restoration activities that may impact the schedule.

Existing drawings, one-line diagrams, utility records, equipment schedules, record documents, and as-built drawings are provided for informational purposes only and may not reflect current field conditions. The Contractor shall verify all existing field conditions prior to construction through the performance of detailed testing, circuit tracing, recordkeeping, and coordination with the site and AE engineering teams. Failure to verify existing conditions shall not constitute grounds for additional compensation nor project timeline extensions. The Contractor shall not rely solely upon record utility drawings when planning excavation activities. The Contractor shall verify all underground utilities, duct banks, communication pathways, piping systems, and buried infrastructure prior to excavation.

4.0 Documents

Submittals: The Contractor shall be responsible for timely submittals of all information required by Specification. Where multiple options are listed on a submittal, the Contractor shall clearly identify the selected product, option, rating, configuration, and accessories.

Submittal Schedule: The Contractor shall submit a complete submittal schedule within fifteen calendar (15) days after contract award. Long-lead equipment and informational submittals including switchgear, transformers, electrical system controls, ATS-related equipment, temporary power equipment, power system studies, and fire alarm/security/controls integration submittals shall receive priority. Rejected submittals shall be resubmitted by the contractor within three (3) business days unless otherwise approved by CO or COR. Requiring of re-submittal shall not be grounds for modification of the project schedule or contract duration. Ensuring that submittals are complete and correct prior to submittal for review shall be the responsibility of The Contractor. The Contractor shall bear all responsibility for any costs associated with scheduling impacts caused by the requiring of a resubmittal.

Daily Logs: The Contractor shall submit daily logs to the COR for each day’s work is performed on site. Daily logs shall identify date, work areas, manpower, subcontractors, work performed, deliveries, outages, inspections, safety issues, delays, and planned next activities.

RFIs: The Contractor shall submit RFIs for clarification when project documents are unclear, incomplete, conflicting, or when existing conditions differ from the contract documents. The Contractor shall not proceed with work affected by such discrepancy without direction through the contract process. No responses to RFIs shall not be taken as indications of modifications to the Contract or changes in Scope.

Testing and Commissioning Documents: The Contractor shall submit all test reports, pre-functional checklists, functional performance testing documentation, commissioning reports, startup reports, programming backups, calibration records, and acceptance testing documentation required by the contract documents.

The contractor shall provide monthly procurement status reports for all long lead equipment and immediately notify the CO and COR of any manufacturing or delivery delays.

5.0 Project Meetings

A pre-construction conference shall be held on site prior to commencement of any on-site work. The Contractor shall be notified of the date and time by the COR.

Progress meetings shall be held weekly at a mutually acceptable time, day of the week, and location. Job progress, schedule, outage planning, utility coordination, shutdown approvals, safety concerns, infection control concerns, material deliveries, testing, commissioning, RFIs, submittals, and upcoming work shall be discussed. Meeting minutes shall be recorded and provided by the contractor.

The Contractor shall attend all meetings requested by the COR, including outage planning meetings, phasing meetings, commissioning meetings, pre-test meetings, safety meetings, infection prevention meetings, and coordination meetings with VA departments affected by the work.

Access to Site and Site Requirements

All contractor’s employees and sub-contractor employees will be required to undergo a background/security check and receive a VA contractor’s badge to be used for the duration of the work on this Campus. This process requires up to six (6) weeks, so, approximately eight weeks prior to the commencement of the project, all contractor personnel will have to submit documentation for a security review and badge issuance.

The contractor, their personnel, and their subcontractors shall be subject to all Federal laws, regulations, standards, and VA directives and Handbooks regarding information and information systems security.

The contractor and sub-contractor personnel shall always wear a VA authorized badge when on the VA Campus.

The contactor is responsible for preventing unauthorized access to the construction site for the duration of the project.

The buildings shall remain fully occupied during the duration of this work. Temporary measures may be required by the contractor to ensure full accessibility of VA patients, staff, and visitors.

The contractor shall maintain traffic lanes open to all personnel to access parking spaces during this work. Mobilization of equipment, personnel and supplies shall be completed without complete restriction of normal vehicle/pedestrian traffic and facility operations.

Temporary lane closures due to delivery of materials/equipment shall be limited to 15 minutes per hour and shall not occur from 7:00 am-9:30 am, 11:30am-1:00pm or 3:00pm-4:30pm on weekdays (Monday through Friday). These hours may be modified as coordinated with the COR.

The contractor shall report to the COR any time contracted employees are performing work on site.

All work performed after regular business hours of operation shall be coordinated with the COR.

The contractor is responsible for the physical security of the job site, materials, tools, and equipment as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during and after service. The government assumes no liability for loss or damage of contractor’s owned property held on government premises.

Contractor shall coordinate all dumpster locations with the COR prior to start of work. Contractor shall place all dumpsters in F-lot; coordinate dumpster location with the COR if this is not possible. Any dumpster within 20 feet of a building will remain covered when not in use. Contractor shall use temporary marking and signs to indicate dumpster placement.

7.0 Electronic Key

The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned to the COR in good working conditions. The Prime Contractor will be responsible for reimbursing VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access. Currently the electronic key is set to be reprogrammed every four (4) days.

Hard keys will be provided to other areas.

Request for keys shall be requested two weeks prior to needing access.

8.0 Parking

All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

The Contractor will be allowed to have two parking spaces on the RLR VAMC campus. All other Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR. Contractor shall understand that F-Lot is operated as first come first serve. The contractor will be required at their expense to carpool and park at the VA’s Cold Springs Road location located at 2669 Cold Springs Road, Indianapolis, IN 46222. The COR will arrange for parking passes for contractor vehicles. The COR will arrange for parking passes for contractor vehicles.

The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damage that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

Label includes the company name, contact information, and project(s) name.

Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

Locked and located only in the space authorized by the COR.

Used for storage of materials and equipment for the specific project only.

Not used for working space. No work shall be conducted inside or outside the temporary storage container.

Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

Removed within 15 days after the project closes out or the final invoice payment.

9.0 Construction and Safety

The Richard L. Roudebush VAMC is an occupied facility. The contractor shall be responsible for providing a safe work environment during the construction period. Every effort shall be made by the contractor to protect the occupants, visitors, and customers from construction hazards.

Specification 01 35 26 – Safety Requirements governs safety in the VA campus. The following information is intended to be complementary to that Section. If there is a conflict between this document and the Specification Section, the most stringent content prevails.

All work associated with this project shall follow all VA regulations concerning Safety, Infection Control, Interim Life Safety, parking, personnel access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings.

If fire alarm system is needed to be out of service for more than 4 hours, or sprinklers are disabled for more than 10 hours, contractor shall provide a fire watch to check the area every 30 minutes 24hours/7days until the system(s) are restored.

The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed. This plan shall be submitted a minimum of four (4) weeks prior to the commencement of work.

The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed which shall be submitted for review and documentation at the beginning of the project in compliance with the applicable specification section.

All crane work and lifts will be required to be conducted on weekends and require coordination with the COR, VA Police Department, and VA Safety service. Additionally, the contractor is required to perform deliberate risk assessments and submit crane lifting plans for VA Safety and COR approval four (4) weeks prior to any crane lift.

The contractor shall obtain and post on the job sites the following permits as needed:

Construction work permit Utility outage permit Above ceiling work permit Infection control risk assessment (ICRA) Interim life safety measures (ILSM) Hot work permit Fire alarm shutdown permit.

The contractor shall submit a hot work permit for any operation involving open flame or producing heat and/or sparks. This includes, but is not limited to metal cutting, welding, brazing, grinding, soldering, torch applied roofing, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic. Hot work permits shall be submitted at least two (2) weeks prior to the anticipated work start date for approval. The Contractor shall follow all requirements of the hot work permit.

If a repair operation may affect a safety system, the contractor shall coordinate with the COR a minimum of 14 days in advance for ILSM preparation by the VA, and measure implementation by the contractor.

Any penetration through fire or smoke walls shall be fire stopped.

All shutdowns shall be done after hours on non-peak days (weekends or as otherwise directed by the COR) to minimize operational impacts to the hospital. The COR will make the decision if the work shall be done during second shift, third shift, or weekends.

The contractor shall coordinate all temporary disconnecting, modifications to, rerouting of, and reconnecting of existing fire protection and all applicable life-safety systems and equipment with the COR, a minimum of 14 days in advance.

The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles during construction while restricting or blocking routes or entrances, by means of signs, cones, fences, barriers, traffic guards, etc., as needed. Coordination with the COR and/or VA Police is required prior to restrictions or closures.

The contractor shall coordinate with the COR for path of travel egress as each phase is mobilized.

Wayfinding signage shall clearly indicate areas that are closed off to the public. Temporary means of egress, vehicle paths and parking signage shall be clear and abundant to assist patrons entering and exiting the parking garage structure.

Demolition of concrete requires infection and dust control measures referenced in Specification. Contractor shall follow OSHA CFR 29 1926.1153 Respirable Crystalline Silica standard for exposure control methods.

The contractor shall make every effort to prevent the spread of dust, smoke, fumes, etc., throughout the parking garage, building and campus. Protect all air intakes with approved filters. There are intakes and/or exhaust in the garage and/or around the garage as well as near the A-Wing Generator Room; the exact locations should be confirmed.

The contractor shall provide construction area cleaning at the end of each shift to avoid dust accumulation and spread.

The contractor shall be responsible for dust, noise, odor, and vibration abatement methods during all phases of construction. If VA authorities or the COR determines that abatement methods are not sufficient, this may require the contractor to alter the work schedule or method to not interfere with patients or hospital operations.

The contractor shall provide a monthly construction waste report in compliance with VA policy requirements for recycling and waste disposal. Contractor shall follow all NEPA’s requirements.

If The Contractor will be working in any confined space, the applicable forms shall be submitted to the VA for approval. During the execution of this work, The Contractor is exclusively responsible for following all OSHA and VA guidelines.

The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized or approved by the COR. The Contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment, and materials either in Conex containers in the F lot or at the Cold Spring Road VA Facility.

Only low odor/low Volatile Organic Compound (VOC) products are permitted.

No heavy equipment is allowed on elevated structures.

The Contractor shall be responsible for all transporting and manipulation of equipment to be removed or installed as part of this project. Additionally, The Contractor shall be responsible for any modifications necessary to the existing facility required to facilitate the transport and installation of equipment. Any damage sustained by the equipment or caused by the transport and setting of the equipment shall be repaired byThe Contractor (or by the Manufacturer of the equipment at the expense of The Contractor), such that the equipment, space, or system component is returned to its original state prior to the damage occurring.

The Richard L. Roudebush VAMC is a smoke and vape free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

The contractor shall provide additional safety or infection prevention (IP) measures as directed by the COR, VA Safety, VA IP, and VA Police authorities.

All construction barriers shall be 1 hour fire rated unless otherwise directed in writing by the COR.

The contractor SHALL NOT perform any energized (electric) work during this project. When connecting to existing energized electric equipment, the contractor shall shut down the energized panel or applicable section of switchgear such that an electrically safe work condition (ESWC) for the work to be performed is established. Before shutting down power to anything, The Contractor shall inform the COR with all affected service connected to this panel. The Contractor shall be responsible for maintaining a rolling schedule of outages with a minimum lookahead of three-weeks and all outages shall be discussed during the regular construction meetings. It is understood, to minimize the impact to the services in the facility, that shutting down any energized panel may require after hours work. Prior APPROVAL by the COR for the shutdown is required, and the shutdown may take place at any time in First, Second or Third shift as decided by the COR. Contractor shall follow Lock Out Tag Out procedure (LOTO) and comply with the VA instructions and requirements for the process.

The COR shall be the primary point of contact for all project coordination.

The contractor shall complete a final deep site cleaning after each phase and once all the work is complete. The site shall be vacuumed and mopped as needed, and all horizontal and vertical surfaces shall be dust free. Site will not be approved and released until they are completely clean and free of dust. All removable air filters for electrical and mechanical equipment shall be replaced with new as needed throughout the construction process by The Contractor. The Contractor shall replace all removable air filters for electrical and mechanical equipment and provide spares once work is complete.

Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ). It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

The Contractor shall patch any rated walls, ceilings, or ceiling components disturbed during construction to the safety requirements of the UL assembly.

The contractor is expected to clean their work areas during and at the conclusion of work in an area daily. All relocated items shall be returned to their original locations once the contractor has completed the work in each area. Any damage to furnishings, equipment, etc. shall be promptly reported to the COR and damage must be repaired expeditiously. A site-specific safety plan shall be required including Activity Hazard Analysis (AHA) and evidence of confined space training.

The contractor shall be aware that unforeseen hospital conditions may cause changes in PCRA, ILSM, and ICRA requirements. The contractor shall comply with all such changes as soon as the contractor is made aware of said changes.

The Contractor shall be responsible for complying with all requirements of working within an active Medical Center including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, etc.

The Contractor shall be responsible for providing their own infection prevention containment cart for the project.

The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

The VA will hire a third-party Commissioning Agent that will oversee the construction work and commission the equipment. The Contractor shall provide all required Commissioning paperwork and be available during the Commission visits as well as providing all the help needed to have them perform their work.

The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall Conduct themselves in a professional manner at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval. The contractor shall be aware that all disruptive/demolition work that may affect staff or patient shall happen after business hours if the COR finds that will impact patient care.

The VA is not responsible for variability in the price or schedule of supply of goods or consumables used during demolition and construction of this project and will not entertain any modifications to the contract amount or duration as a result thereof.

The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification. Outage notification requirements are further detailed on a duration basis in the Project Documents.

The Contractor shall investigate and verify all impacts to equipment, services, and processes caused by proposed electrical shutdowns and present them to the COR on a Utility Outage Permit.

The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

Any confined space entry shall adhere to OSHA Part 1926, Subpart AA. A confined space permit shall be required prior to entry into any confined space on the campus. If available, a VA maintenance person will accompany the contractor into any confined spaces.

The Contractor shall actively manage procurement activities and shall immediately notify the CO and COR of any anticipated manufacturing, delivery, fabrication, or supply chain delays. The Contractor shall provide a written recovery plan within five (5) business days identifying mitigation measures, alternative sequencing, and schedule impacts.

Beneficial Occupancy, initiation of the warranty period, and receipt of ownership of equipment and systems shall be explicitly submitted by The Contractor upon completion of the scope of work related to that portion of the contract. As information for the contractor, the VA will consider individual equipment replacements and standalone systems such as transfer switches, panelboards, and switchboards as candidates for beneficial occupancy when in their final configurations (sources, loads, conductors, etc.). However, work associated with US1, US1SG, US2SG, and all electrical controls systems will not be considered for beneficial occupancy until the acceptance of final testing of the entire system at the completion of all phases (phase 3).

9.0-1 Electrical Shutdowns and Utility Outages The Medical Center must maintain operation twenty-four (24) hours per day, seven (7) days per week. Patient care, life safety, security, and facility operations shall always take precedence over construction activities all the time.

No outage shown on the drawings, specifications, schedules, phasing plans, or other contract documents shall be considered pre-approved. Final approval of all outages shall remain solely at the discretion of the COR, Facility Engineering Service, and affected hospital departments.

The Contractor shall submit shutdown requests in accordance with the contract documents. Each shutdown request shall include, at a minimum:

System(s) to be interrupted.

Exact location and equipment affected.

All downstream loads and areas affected.

Patient care, clinical, research, support, security, fire alarm, communication, HVAC, elevator, and life safety impacts.

Proposed date, start time, finish time, and duration.

Detailed sequence of work.

Temporary power plan, where applicable.

Contingency plan and restoration plan.

Personnel assigned to the outage.

Testing and verification required before returning the system to normal service.

The Contractor shall provide a minimum 30 day planning schedule for shutdown of any electrical panel, any system, or equipment affecting facility operations unless the specifications require a longer notice period. Prior approval by the COR is required. Shutdowns may take place during first, second, or third shift, weekends, or holidays as decided by the COR based on operational impact.

Any work that may impact patient care, clinical operations, research activities, life safety systems, fire alarm systems, security systems, communications systems, HVAC systems, elevators, utilities, or other critical facility functions shall be performed during off-hours, weekends, holidays, second shift, third shift, or other times approved by the COR.

The VA reserves the right to postpone, divide, modify, or cancel any planned outage to support patient care, emergency response, staffing, clinical operations, or facility operations. The Contractor shall include all labor, overtime, shift work, temporary systems, alternate sequencing, and manpower necessary to perform the work within approved outage windows. Additional compensation shall not be granted solely due to limitations imposed by approved outage durations.

The Contractor shall verify and investigate all affected loads prior to each electrical shutdown and present the findings to the COR as…