36C25026R0070.docx

36C25026R0070 2

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25026R0070

X 05-07-2026

539-26-2-6074-0016

539-26-504

Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Email only. Send to contract specialist:

Patrice.richardson-scott@VA.gov

NO physical documents will be accepted. OH 45409-1337 Patrice Scott 513 559 3708 Install SCI Patient Lifts at Cincinnati VAMC. Project No. 539-26-504

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the subject project for the Cincinnati VAMC: 3200 Vine St, Cincinnati OH 45220.

A Pre-Bid Site Visit will be scheduled soon. Details will be posted via amendment. See "Important Bidder Information."

Request for Information Deadline: The RFI deadlines for this solicitation is 6/17/2026 @ 12pm ET.

The NAICS code is 236220 with a size standard of $45 million.

Bid guarantee will be accepted, via email only, if received before the date/time specified in block 13a below. Send bids to the Email specified in block 8 above. Hand delivered and mailed bids/guarantees will not be accepted.

The bid opening will be conducted via conference call. -- see "Important Bidder Information" for details.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA-certified SDVOSBs in the SBA Small Business Search (https://search.certifications.sba.gov) at time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 "Limitations on Subcontracting..."(Jan 2023)(Deviation) located in the General Conditions of this solicitation.

X X

52.211-10

X

13:30

EDT

06-30-2026

X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

Tax ID:

Email:

Base Bid Item No. 1 Amount:

539-3660162-6905-854200-3220 23NRNR000

36C250 Network Contracting Office (NCO) 10 Department of Veterans Affairs Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429

Patrice Richardson-Scott

VA-VHA-RPOC-2023-0076

Table of Contents

BID DEDUCTS AND SCHEDULE

Bid Deducts.

It is the intent of the Government to make award for the entire project (item 1). However, should the base bid exceed the funds available, award may be given to any of the alternate items identified below. Bidders should enter a bid amount for each item listed. Bidders must use this schedule to document their bids.

A. ITEM I, GENERAL CONSTRUCTION: BASE BID ALL WORK: Work includes general construction, alterations, necessary 11-01-21 01 00 00 -2 removal of existing structures and construction and certain other items to complete the project Install SCI patient lifts at the Department of Veterans Affairs Medical Center, 3200 Vine Street, Cincinnati Ohio. All work to be completed within 90 calendar days after receipt of the Notice to Proceed.

Bid Schedule.

Base Bid Item No. 1: $ _______________________ (Lump Sum) *

* Only enter this value on SF 1442 block 17.

Bid Deducts and Schedule Correct Imaging Tower Deficiencies No. 539-25-508

** End Bid Schedule ** Page 1 of

Statement of Work

(539-26-504) Install SCI Patient Lifts

STATEMENT OF WORK (SOW)

as of 1/20/2026 Cincinnati VAMC, 3200 Vine St, Cincinnati, OH 45220

1. Contracting Officer’s Representative (COR):

2. Contract Title: 539-26-504 – Install SCI Patient Lifts

3. Background:

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the “539-26-504 – Install SCI Patient Lifts” project for the Cincinnati VAMC. This project requires the contractor to remove existing ceiling lift systems where applicable and install new Arjo Maxi Sky 600 patient lifts in designated rooms within the Spinal Cord Injury (SCI) unit. Fulfillment of this project will ensure safe and reliable patient handling, improve staff efficiency, and maintain compliance with VA standards for patient mobility equipment.

4. Scope:

The “539-26-504 – Install SCI Patient Lifts” project is intended to replace outdated ceiling lift systems and install new Arjo Maxi Sky 600 lifts in specified rooms. This construction project requires general construction, detailed inspection of existing conditions, demolition of old lift systems, installation of new ceiling tracks, electrical connections, and functional testing. Coordination with facility staff will be necessary to minimize disruption to patient care.

5. Specific Tasks:

1. Site Investigation:

a. Verify existing conditions in all designated rooms prior to installation.

b. Confirm structural integrity of mounting points and ceiling supports for new lift systems.

c. Identify any electrical requirements for proper operation of lifts.

2. Removal of Existing Equipment:

a. Remove existing Likorall lift systems in Rooms B117, B115, B112, and B107 as specified.

b. Dispose of removed equipment in accordance with VA and environmental regulations.

3. Installation of New Lift Systems:

a. Install Arjo Maxi Sky 600 (4-point power) lifts in Rooms B117, B115, B112, B108, and B107.

b. Maintain current rail type and coverage layout in Rooms B117 and B115.

c. Install new H-track layout in Room B112 with similar coverage to current setup.

d. Install H-track configuration in Rooms B108 and B107.

e. Provide all necessary hardware, mounting components, and electrical connections.

4. Testing and Training:

a. Perform functional testing of all installed lifts to ensure proper operation.

b. Provide user training for staff on safe operation and basic troubleshooting of the new lift systems.

6. Performance Monitoring:

Construction contract supervision will be conducted by the Project Section of Engineering Service at the Cincinnati VA Medical Center.

Inspection will be made throughout the project and delivery and installation.

7. Security Requirements:

None.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

None.

9. Other Pertinent Information or Special Considerations:

c. Identification of Non-Disclosure Requirements.

None.

10. Risk Control:

An infection control risk assessment will be completed for this project by the facility and should be followed during periods of construction.

The selected contractor may also be subject to COVID-19 regulations outlined within VHA Directive 1193 which provides guidance towards vaccination requirements, exemptions, documentation, masking, and testing requirements. Further confirmation will be provided by the Contracting Officer.

11. Place of Performance:

Work will take place in and around the first floor SCI suite in Building #1 at the Cincinnati VAMC.

12. Period of Performance:

All phases of work, including project closeout documentation, to be completed & provided within 180 calendar days after issuance of the Notice To Proceed (NTP).

13. Delivery Schedule:

TBD

14. Technical/Administrative Requirements:

Contracted work shall be conducted in accordance with the below VA Specifications.

1. Further information and applicable specifications can be found within U.S. Department of Veterans Affairs Office of Construction & Facilities Management Technical Information Library (TIL) at https://www.cfm.va.gov/til/

a. This resource provides information regarding construction specifications, construction procedures, design manuals, design guides and other relevant design requirements & information.

The above SOW constitutes a basic outline of work required for this project but does not include all details required for the design, construction, and completion of this project. A pre-construction walkthrough and inspection of current conditions is recommended to determine all needs and requirements prior to starting the project.

15. Warranty:

Contractor must provide a one (1) year warranty to include all materials and labor.

16. Cincinnati VAMC Record Management:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Cincinnati VA Medical Center (CVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to CVAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the Statement of Work. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the Statement of Work. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public CVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The CVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which CVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

NOTE: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor. TMS Course 10203, VA Privacy & Information Security Awareness will be used to satisfy this requirement.

12. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this Statement of Work and require written subcontractor acknowledgment of same.

13. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

NOTICE ABOUT THE FEDERAL ACQUISITION REGULATION (FAR) OVERHAUL: Executive Order (E.O.) 14275, Restoring Common Sense to Federal Procurement, mandated a comprehensive review and simplification of the FAR.

All references to the FAR are available at the Revolutionary FAR Overhaul (RFO) website: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

NOTICE ABOUT SAM.GOV: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

NOTICE ABOUT DEFINITIZATION OF EQUITABLE ADJUSTMENTS: When or if change orders are directed under the resulting contract, they will be issued under the following authorities:

· FAR 52.243-4, Changes (JUL 2025) (Deviation) and

· VAAR 852.243-70, Construction Contract Changes—Supplement (SEP 2019).

The agency will follow the procedures located at FAR 43, VAAR 843 and VAAM M843. The Contracting Officer will make the final decisions for items not addressed by regulation or policy.

The agency's past performance, for the three prior fiscal years, regarding the time required to definitize equitable adjustments for construction change orders will be posted when available.

MATERIALS: Bidder materials consist of invitation forms and any issued amendments which will be published on SAM.gov.

PRE-BID SITE VISIT: A pre-bid site visit will be scheduled. Complete details will be provided via amendment to this solicitation. Anticipated date is week of June15, 2026.

REQUESTS FOR INFORMATION (RFI). To obtain clarifications and/or additional information concerning the project requirements, specifications and/or drawings, submit a query using the RFI Form (Attach VI). RFIs shall be sent via email to Patrice.Richardson-Scott@va.gov with the solicitation number in the subject line. All RFIs submitted shall include the solicitation number, title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFIs must be specific identifying section, paragraph and page number of the specifications or cite the drawing number and must be in question format. All RFIs must be received by the deadline (subject to amendment) identified on page one of the SF 1442. Late RFIs will be answered at the agency’s discretion. RFI responses will be posted to SAM.gov as an amendment to the solicitation.

SUBMISSION REQUIREMENT: The following documents must be included in the bid submission:

1. A digital copy of original signed SF 1442 Offer page;

2. Acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and attaching to the original SF 1442 Offer page;

3. A digital copy of fully completed bid schedule (if applicable). Only enter the base bid amount for the entire project in block 17 of the SF 1442 Offer page.

4. A digital copy of original signed SF 24 Bid Bond (if required, see SF1442 block 13B).

5. A completed and signed copy of VAAR Clause 852.219-75 - VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). This document and instructions are included as an attachment.

6. ** NEW Requirement ** A completed digital copy of FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS – CERTIFICATION (NOV 2025) (DEVIATION)

7. A completed and signed copy of FAR 52.219-28 - POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV 2025)(DEVIATION), if the contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

DELIVERY OF BIDS & BID BONDS. Physical documents will not be accepted. In accordance with FAR 14.209(b), send all submission documents via email to the contract specialist identified in block 8 of the SF1442. Bids must be received to the agency server by the time specified in block 13 (subject to amendment) of the SF1442. Bids received after this time may be rejected.

The subject line must read: “36C25026B0044 – Bid – {company name}”. The total size of the email must not exceed 15 MB. Emails larger than this may be rejected by the agency server and determined nonresponsive.

BID OPENING. This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A virtual public bid opening will be held by the Contract Specialist, Brian Rosciszewski, one hour after the time (same day) specified in Box 13 of the SF 1142 (subject to amendment). Bidders may participate by using MS Teams or telephone.

To use MS Teams, use the following link:

Microsoft Teams Meeting Join: https://teams.microsoft.com/meet/254709772453508?p=39ALcrOEnZSHHaZNmk Meeting ID: 254 709 772 453 508 Passcode: Y3b9XU7e

Dial in by Phone +1 872-701-0185,,303998724# United States, Chicago Find a local number Phone conference ID: 303 998 724#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: (539-26-504) Install SCI Patient Lifts

PROJECT LOCATION: Cincinnati VAMC, 3200 Vine St., Cincinnati OH 45220

PROJECT SCOPE OF WORK: The contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the “539-26-504 – Install SCI Patient Lifts” project for the Cincinnati VAMC. This project requires the contractor to remove existing ceiling lift systems where applicable and install new Arjo Maxi Sky 600 patient lifts in designated rooms within the Spinal Cord Injury (SCI) unit. Fulfillment of this project will ensure safe and reliable patient handling, improve staff efficiency, and maintain compliance with VA standards for patient mobility equipment.

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45M

MAGNITUDE OF CONSTRUCTION: Between $25,000 and $100,000 LIQUIDATED DAMAGES: (__) YES or (X) NO (reference Contract Clause FAR 52.211-12)

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: (X) YES or ( ) NO (Reference VAAR 852.236-90)

WAGE DETERMINATION: Department of Labor General Decision Number OH20260082 is included as an attachment to this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are searchable at https://SAM.gov/ PERFORMANCE PERIOD: As stated in SF 1442 block 11, the contractor shall (a) commence work under this contract after receiving the notice to proceed within the days specified, (b) prosecute the work diligently, and (c) complete the work, clean the work site completely and return the premises to the VA ready for us within the number of days specified.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). FAR requires that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

NOTICE: FAR 4.203-1(b) requires bidders or quoters to have an active federal government contracts registration in SAM at the time an offer or quotation is submitted to comply with the annual representations and certifications requirements. If a bid or quote is received and bidder or quoter is not registered as required, the bid or quote will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

RESPONSIBILITY REQUIREMENTS: A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA Small Business Search database https://search.certifications.sba.gov/ will be used to verify SDVOSB status; System for Award Management (SAM) database, Online Representations and Certifications, and Excluded Parties List System will be conducted to ensure registrations are current, valid, and no debarment records exist. Any information retrieved or received by the government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

BONDING INFORMATION

BID GUARANTEE: Per FAR 28.101-2(b) a bid guarantee is required in an amount not less than 20-percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in FAR 28.101-4.

Bid bonds must be provided using Standard Form 24 (see FAR 28.106-1) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. A digital scan of original ‘wet ink’ signed documents – no white outs or other corrections – is required.

Individual sureties shall be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.105.

PERFORMANCE AND PAYMENT BONDS In accordance with FAR 28.102, contractors are reminded that any amount awarded over $35,000 shall require a payment bond (SF 25A), and awards exceeding $150,000.00 shall require both a payment and a performance bond (SF 25). Payment and performance bonds are due no later than ten (10) days after notification of award. Bonds shall be provided digitally. A digital scan of original ‘wet ink’ signed documents – no white outs or other corrections – is required. The contracting officer may request physical copies of performance and payment bonds following contract award.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as Dept of Veterans Affairs (VA) employees who have access to sensitive information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180- consecutive or aggregate days in a 365-day period, over a three-year period, a Special Agency Check (SAC) background investigation is required which must be completed prior to being allowed access.

· If the project requires workers have un-supervised, full-time, logical, and/or physical access for more than six months or more than 180 aggregate days in a one-year period, a SAC and National Agency Check with Written Inquiries (NACI) background investigation is required; access is not allowed until a favorable SAC completion.

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Per FAR 22.1802, awardees of a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge for employers to use E-Verify.

HEALTH

VHA DIRECTIVE 1192.01: The Construction Contractors’ representatives performing construction activities on the Cincinnati VA Medical Center-Fort Thomas validate that the following additional requirements are in place before starting construction activities on campus:

Annual influenza shot is required for all staff performing work on campus. Contractor badge must be obtained and worn by the contractor or representative at all times while on campus. The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected. Seasonal influenza with Vaccines (VHA Directive 1192.01)

Supplemental Influenza Information. Seasonal influenza with Vaccines (see VHA Directive 1192.01, dated 8/10/2020). The influenza season is generally considered to span the four-month period from December 1 through March 31; however, it can vary from one season or geographic location to another. Individual VHA facilities may expand (but not reduce) this time period based on local influenza activity and other epidemiological circumstances.

Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

OTHER

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in FAR Part 42.1102(e), the Department of Veterans Affairs evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other federal government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $350,000 is required to be registered in CPARS no later than thirty days after award and must be kept current should there be any changes to the contractor’s registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the contracting officer within those thirty days, will result in the government's evaluation being placed on file in the database with a statement that the contractor “failed to respond.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.233-2 SERVICE OF PROTEST (NOV 2025)(DEVIATION)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

Hand-Carried Address:

Patrice Richardson-Scott Network Contracting Office Ten Department of Veterans Affairs 260 E. University Ave, Ste 100 Cincinnati, OH 45219

Mailing Address:

Patrice Richardson-Scott Network Contracting Office Ten Department of Veterans Affairs 260 E. University Ave, Ste 100 Cincinnati, OH 45219

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(END OF PROVISION)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Provision)