36C25026R0042.docx
DOCX document 24 KB Posted
- Attached to
- C1DA--AE Replace Exhaust Fans 583-25-210 Federal contract opportunity
- Solicitation number
- 36C25026R0042
About this file
This is a Presolicitation Notice for architect-engineer (AE) professional services related to the evaluation, replacement, and commissioning of multiple exhaust fans at the Richard L. Roudebush Veterans Affairs Medical Center in Indianapolis, Indiana. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is seeking qualified firms to provide comprehensive engineering services including evaluation, design, specification, and replacement support for exhaust fans (both roof-mounted and interior) that have reached the end of their service life. The work involves significant technical challenges due to poorly documented building systems, uncertain service areas, undocumented ductwork configurations, and overall system condition uncertainty. The exhaust fans serve both non-critical and critical areas, though they do not support smoke control systems or critical clinical functions, and minor temporary loss of service is acceptable with proper notification.
Solicitation Number 36C25026R0042 is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and has a response deadline of February 3, 2026 at 10:00 AM Eastern Time. Interested firms must submit electronic SF330 packages to Contract Specialist Stacie Hill at stacie.hill@va.gov with no physical copies accepted. Selection will be based on professional qualifications, specialized experience in HVAC systems and energy conservation, capacity to meet project timelines, past government and private sector performance, geographical proximity to Indianapolis, construction period inspection and administration capabilities, and commitment to utilizing service-disabled veteran-owned small businesses and other small business subcontractors. The contracting office is located in Kettering, Ohio (45409-1337), and the place of performance is the VA Medical Center at 1481 West 10th Street, Indianapolis, Indiana 46202.
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| File | Type | Posted |
|---|---|---|
| 36C25026R0042_1.docx | DOCX document |
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| AE Replace Exhaust Fans 583-25-210 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25026R0042 |
| RESPONSE DATE/TIME/ZONE |
| 02-03-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 90 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| C1DA |
| NAICS CODE* |
| 541330 |
| PLACE OF PERFORMANCE |
| Richard L. Roudebush VAMC |
1481 West 10th Street
Indianapolis IN
| POSTAL CODE |
| 46202 |
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contract Specialist Stacie Hill stacie.hill@va.gov
DESCRIPTION
The Richard L Roudebush Veterans Affairs Medical Center, located at 1481 West 10th Street, Indianapolis, IN 46202 requires the evaluation, replacement, and commissioning of multiple exhaust fans (both roof mounted and located within conditioned spaces) that have reached the end of their useful service life and present ongoing maintenance and reliability concerns. The existing exhaust fans serve non-critical and critical areas and otherwise poorly documented building areas, with little or no available as-built information defining exact service areas. These fans are not known to support smoke control systems, or “cannot fail” clinical functions. Minor and temporary loss of exhaust service during evaluation and replacement is acceptable with notification to the likely affected parties.
The AE shall provide professional engineering services to evaluate, design, specify equipment and support replacement of existing exhaust fans that have reached the end of their useful service life and are affected by significant uncertainty regarding service areas, ductwork configuration and condition and overall system condition and operation.
Selection Criteria:
A. Professional qualifications necessary for satisfactory performance of required services;
B. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;
C. Capacity to accomplish the work in the required time;
D. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;
E. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project;
F. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services, and;
G. The extent to which potential contractors identify and commit to the use of service-disabled veteran-owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors.
SF330 Submittal Instructions:
All interested and capable firms are to submit an electronic SF330 package for review. Physical copies will not be accepted. Please email to the contract specialist at stacie.hill@va.gov. Packages must be received before the closing date/time of this announcement.
***END OF ANNOUNCEMENT***
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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