36C25026Q0929.docx
DOCX document 16 KB Posted
- Attached to
- 6515--Software - Emergency Radformation - Detroit Federal contract opportunity
- Solicitation number
- 36C25026Q0929
About this file
This is a Notice of Intent to Sole Source requirement for software subscription renewals and support services for the John D. Dingell VA Medical Center's Radiation Oncology Section. The Department of Veterans Affairs, VA Healthcare System VISN 10 Contracting Activity intends to negotiate a firm fixed price contract with Radformation, Inc., a small business located at 261 Madison Ave, New York, NY 10016, under FAR 12.102(a) (Only One Responsible Source) and Simplified Acquisition Procedures. The required software modules include ClearCheck (Radiotherapy Treatment Plan Evaluation), EZFluence (Automated 3D Radiotherapy Planning), ClearCalc (Secondary Calculation Verification), AutoContour (Automated Radiotherapy Contouring), and ChartCheck (Radiotherapy Treatment Evaluation). The contractor must provide software licensing, updates, patches, technical support, interface modifications, unlimited remote end-user training, access to online tutorial video courses, and service reporting and maintenance assistance.
The response deadline is 12:00 PM Eastern Time on Thursday, August 27, 2026, with archival 10 days after the response date. No recovery act funds are involved. The Product Service Code is 6515 and the NAICS code is 339112. The contracting office is located at 3140 Governor's Place Blvd, Suite 210, Kettering, OH 45409-1337. Point of contact is Brooke Hansen, Contract Specialist, at brooke.hansen@va.gov. No phone inquiries will be accepted. The VA asserts that Radformation holds exclusive rights to these proprietary software products and that replacing them would require workflow redesign and staff retraining that could interrupt patient care, justifying the sole source justification.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Software - Emergency Radformation - Detroit |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25026Q0929 |
| RESPONSE DATE/TIME/ZONE |
| 08-27-2026 12PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contract Specialist Brooke Hansen brooke.hansen@va.gov No phoned inquiries will be accepted.
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of VA |
| AGENCY CONTACT’S EMAIL ADDRESS |
| brooke.hansen@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
Notice of Intent to Sole Source Requirement
The Department of Veterans Affairs, VA Healthcare System, VISN 10 Contracting Activity intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part RFO FAR 12.102(a), Only One Responsible Source for the following items listed below. The associated NAICS code for these products is 339112. The vendor, Radformation, Inc, is a small business, located at 261 Madison Ave, New York, NY 10016.
Description of equipment requirements:
The John D. Dingell VA Medical Center, Radiation Oncology Section requires subscription renewals and continued support for multiple Radformation radiotherapy software modules. These software tools are essential for safe, accurate, and efficient radiation treatment planning, evaluation, secondary dose verification, automated contouring, and 3D plan generation.
The required supplies/services include:
| • | ClearCheck – Radiotherapy Treatment Plan Evaluation Software |
| • | EZFluence – Automated 3D Radiotherapy Planning Software |
| • | ClearCalc – Secondary Calculation Verification Software |
| • | AutoContour – Automated Radiotherapy Contouring Software |
| • | ChartCheck – Radiotherapy Treatment Evaluation Software |
The contractor must also provide:
| • | Software licensing, updates, and patches |
| • | Technical support |
| • | Interface modifications |
| • | Unlimited remote end user training |
| • | Access to online tutorial video courses |
| • | Service reporting and maintenance assistance |
These software systems are critical for the Radiation Oncology department’s daily clinical workflow, ensuring accuracy, safety, and compliance with treatment standards.
The vendor holds exclusive rights to these software products, including licensing, maintenance updates, interface modifications, and remote training. No other supplier can legally provide or service Radformation’s proprietary modules. Additionally, the medical center already relies on these tools for clinical operations, and replacing them with alternatives would require workflow redesign, staff retraining, and could interrupt patient care.
A firm fixed price contract with no options is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.
This is not a Request for Proposal; this is a Notice of Intent to Sole Source requirement. No responses will be accepted after NOON, Thursday, August 27, 2026, ET.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .