36C25026Q0823 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-21-2026 539-26-4-6072-0031 36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati OH 45219-2356 36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati OH 45219-2356 To all Offerors/Bidders

36C25026Q0823 08-11-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-28-2026 11:00 AM EDT X This amendment is issued to provide the following information:

-Post the Government's response to the RFI's (see page 2)

-The bid due date is hereby extended to 08-28-2026 at 11:00 AM EDT

Ronald Heidemann Contracting Officer

NCO1015L3-0502

CONTINUATION PAGE

3-YEAR ELECTRICAL TESTING (CINTI & Ft. Thomas)

FOR THE

CINCINNATI VAMC

QUESTIONS AND ANSWERS (RFIs)

TO REQUEST FOR QUOTE (RFQ) NUMBER

36C25026Q0823

QUESTIONS AND ANSWERS

1. RFI #1 Question: Can the VA's Duke contact information be provided?

Answer:

Michael Heath Senior Account Executive Office: 859-815-6412 Cell: 513-535-6213 Email: Michael.Heath@duke-energy.com

2. RFI #2 Question: Under the scope of work on page 8 it states that the contractor is responsible for replacing bad lugs. Since we must find and order replacement lugs, when will the secondary shutdown for this replacement occur? Normal hours? Weekends?

Answer: Per Contract Section 3.C.1.H, the contractor is required to provide an ample supply of spare breaker lugs and terminal connectors onsite during testing to permit immediate replacement of any deficient or damaged lugs discovered. The intent, as stated, is to avoid secondary shutdowns; therefore, repairs—such as replacing faulty lugs, connectors, or terminations—must be performed immediately and are considered part of the base contract scope.

Accordingly, the cost for replacing deficient lugs/terminations/connectors, as specified in the Summary of Work (page 8, B.3), should be included in the contractor's bid pricing and will not constitute a separate contract modification or additional charge. All repair materials and associated labor needed for such immediate repairs are the contractor’s responsibility as part of planned maintenance and testing under this contract.

Please price replacement lugs/connectors/terminations into your bid accordingly.

3. RFI #3 Question: Under the scope of work on page 8 it states that the contractor is responsible for replacing bad lugs. Since we cannot quantify how many lugs will be bad, will the lug replacements be handled via change order?

Answer: Per Contract Section 3.C.1.H, the contractor is required to provide an ample supply of spare breaker lugs and terminal connectors onsite during testing to permit immediate replacement of any deficient or damaged lugs discovered. The intent, as stated, is to avoid secondary shutdowns; therefore, repairs—such as replacing faulty lugs, connectors, or terminations—must be performed immediately and are considered part of the base contract scope.

Accordingly, the cost for replacing deficient lugs/terminations/connectors, as specified in the Summary of Work (page 8, B.3), should be included in the contractor's bid pricing and will not constitute a separate contract modification or additional charge. All repair materials and associated labor needed for such immediate repairs are the contractor’s responsibility as part of planned maintenance and testing under this contract.

Please price replacement lugs/connectors/terminations into your bid accordingly.

4. RFI #4 Question: Will the scope of work concerning breaker testing only include the breakers listed in the provided 2026 SOW count? During the 2023 testing cycle there was a 200A threshold and a discrepancy regarding 200A breakers that were dialed down to a lower amperage setting. We don't see that threshold in these documents but want to ensure we include all intended breakers.

Answer: Breaker counts shall be based on the 2026 SOW count.

5. RFI #5 Question: Under the scope of work on page 10 there is a section titled "Low Voltage Circuit Breakers, Distribution Panelboards, and Switchboards." Item d under this section states that we are to clean and inspect each breaker. At the 2023 testing cycle, we were required to exercise each branch panel breaker 3 times and record any issues. There are several hundred branch panelboards, each containing a large number of low voltage circuit breakers. Is the intended scope for us to exercise each of these breakers 3 times? If so, can you provide a quantity of branch panelboards and their associated breakers?

Answer: All molded case circuit breakers are to be exercised 3 times each per required by ANSI/NETA MTS - Table 100.5, Sec 7.6. Total breaker counts will not be provided. Vendor should estimate total breaker counts based upon branch panelboard counts. Branch panelboard counts may be calculated utilizing provided arc flash single line drawings.

6. RFI #6 Question: Under the scope of work item 2, "Switchgear Equipment, Medium Voltage Circuit Breakers, and Protective Relays," on page 9, it states that we are to "Visually inspect the equipment ground and record the number and size of ground bus and straps". Can you clarify what this scope item entails? Are we supposed to inspect and record the equipment grounding conductors coming into the equipment? Are we supposed to inspect and record the ground bus and straps inside the equipment?

Answer:

· Visually inspect all ground buses, bars, straps, and conductors in each switchgear/distribution panel/SWBD/MCC/etc.

· Look for: Proper installation, tightness, absence of corrosion or damage, no missing hardware, and physical integrity.

· Record the number and size of ground buses/bars/straps and main grounding conductors.

· Example: "Panel LA1: 1 copper ground bus, 1/4" x 1", (3) #2/0 AWG copper ground conductors, all terminations tight."

· Check mechanical tightness of all accessible bolted connections per manufacturer torque specs.

· Test ground continuity (using ohmmeter or approved method) of accessible grounding paths.

· Perform system ground resistance test (fall-of-potential preferred, or clamp-on acceptable per context).

· Record value; typical code max is 25Ω.

· Report deficiencies, such as:

· Loose, corroded, missing, or undersized ground buses/straps/conductors

· Open or disconnected grounds

· High resistance values

· Any condition not in accordance with code or manufacturer requirements

7. RFI #7 Question: Does the VA have a dedicated account rep with Duke Energy that the contractor can contact to coordinate outages with and to obtain the estimated cost we are required to carry for Duke Energy's services?

Answer:

Michael Heath Senior Account Executive Office: 859-815-6412 Cell: 513-535-6213 Email: Michael.Heath@duke-energy.com

8. RFI #8 Question: Is the contractor's on site supervisor required to be an employee of the Prime Contractor, or can they be an employee of a subcontractor?

Answer: Yes – the overall onsite supervisor is to be an employee of the Prime Contractor. Due to the critical nature of this work and level of coordination required within the limited testing windows, the Prime Contractor is required to have an overall superintendent/supervisor onsite at all times testing/work is being performed to ensure all work being performed by all prime and subcontractor employees is being completed in a safe and timely manner.

9. RFI #9 Question: Is the requirement to only test and inspect breakers, disconnects and equipment 200A rated or larger?

Answer: No, the requirement to test and inspect breakers, disconnects, and equipment is not limited to those rated 200A or larger—all breakers, including those below 200A, must be inspected and functionally tested per VHA Directive 1028, NFPA 70B, and ANSI/NETA MTS. Smaller branch-type molded case breakers rated at less than 200A - functional manual operation (such as manual trip and reset) is sufficient.

This contract requires primary or secondary injection testing only for breakers rated 200A and above.

10. RFI #10 Question: Is the requirement to only infrared scan breakers, disconnects and equipment 200A rated or larger?

Answer: Infrared thermographic inspections is required for accessible electrical equipment, including: all main distribution panelboards, breakers rated ≥200A, all automatic transfer switches, unit substations, primary distribution equipment, transformers (dry and oil filled), parallelling switch gear, medium voltage disconnect switches, switchboards, and motor control centers, regardless of ampacity.

11. RFI #11 Question: Can the VA provide the report from the 2023 Tri-Annual?

Answer: No. Only previous oil filled transformer sample analysis test reports shall be provided to the successful bidder upon contract award.

12. RFI #12 Question: Can the VA provide the report which includes potential issues and hazards discovered over multiple years of inspections?

Answer: No.

13. RFI #13 Question: The summary of work on page 8 of the attachment, B. 3 it states "Problem connections shall be replaced with new connectors/terminations/lugs, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications." Are repairs for deficiencies discovered at the contractor's expense, or will this be a contract modification?

Answer: Per Contract Section 3.C.1.H, the contractor is required to provide an ample supply of spare breaker lugs and terminal connectors onsite during testing to permit immediate replacement of any deficient or damaged lugs discovered. The intent, as stated, is to avoid secondary shutdowns; therefore, repairs—such as replacing faulty lugs, connectors, or terminations—must be performed immediately and are considered part of the base contract scope.

Accordingly, the cost for replacing deficient lugs/terminations/connectors, as specified in the Summary of Work (page 8, B.3), should be included in the contractor's bid pricing and will not constitute a separate contract modification or additional charge. All repair materials and associated labor needed for such immediate repairs are the contractor’s responsibility as part of planned maintenance and testing under this contract.

Please price replacement lugs/connectors/terminations into your bid accordingly.

14. RFI #14 Question: The First IR Scan can be completed during normal business hours prior to the first scheduled outage. Can the VA provide a total equipment count for the IR Scans? The list we have does not include all the panels.

Answer: IR scanning shall not be performed on branch circuit panelboards. Please reference RFI question #10.

15. RFI #15 Question: Can the VA provide the Duke Rep information?

Answer:

Michael Heath Senior Account Executive Office: 859-815-6412 Cell: 513-535-6213 Email: Michael.Heath@duke-energy.com

16. RFI #16 Question: Can the VA provide the historical test reports prior to the solicitation due date? This will help us determine equipment counts.

Answer: No. Only previous oil filled transformer sample analysis test reports shall be provided to the successful bidder upon contract award.

17. RFI #17 Question: Will single line drawings be provided, other than the Arc Flash Impedance diagrams?

Answer: No. The Arc Flash Impedance Diagrams provided are the most complete and are for reference only and are to assist the successful bidder in gaining a better overall understanding of the electrical system.

18. RFI #18 Question: Are the protective relays included in the testing? I do not see them included on the schedule.

Answer: Yes, the protective relays are included in the testing.

19. RFI #19 Question: Are there any loop switches included in the scope?

Answer: No