S02 ISS.docx
DOCX document 37 KB Posted
- Attached to
- ACTIS BROACH CASE TRAYS
- Solicitation number
- 36C25026Q0600
About this file
This is a Special Notice of Intent to Sole Source issued by the Department of Veterans Affairs Cleveland Veterans Affairs Medical Center (CLE VAMC) for ACTIS Broach Case Trays and associated orthopedic surgical instrumentation. The solicitation, numbered 36C25026Q0600, intends to procure these proprietary products exclusively from Johnson & Johnson/DePuy Synthes (425 Hoes Lane, Piscataway, NJ 08855-6800) under FAR 13.106(b)(1)(i) authority, citing that only one source is reasonably available. The NAICS code is 339112 with a small business size standard of 1,000 employees. The requirement encompasses 37 line items totaling 185 units of various ACTIS broach components, including starter broaches, multiple broach sizes (0-12), neck trials in standard and high configurations, DePuy trail heads, and case base trays. All items are classified as surgical, non-IT supplies under Requisition Number 541-26-3-703-2020 and Appropriation 541-3660160-703-820200.
The justification for sole sourcing centers on the proprietary and specialized nature of the ACTIS instrumentation, which is specifically designed for compatibility with the existing ACTIS Total Hip System used by the CLE VAMC Surgery Department. The Government emphasizes that compatibility is essential for proper implant sizing, surgical workflow, sterile processing, and patient safety during total hip arthroplasty procedures. Johnson & Johnson/DePuy Synthes has confirmed there are no authorized distributors for these products, requiring direct procurement from the original equipment manufacturer. Other firms may identify their capability to respond by Friday, June 5, 2026, at 5:00 PM EST by submitting capabilities information to Rachelle Hamer at rachelle.hamer@va.gov with the subject line "RFQ 36C25026Q0600 | ACTIS BROACH CASE TRAYS." No solicitation documentation is currently available.
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| File | Type | Posted |
|---|---|---|
| 2020-SSJ-Hamer_Redacted.pdf |
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Text version
Special Notice
NOTICE OF INTENT TO SOLE SOURCE
ACTIS BROACH CASE TRAYS
The Department of Veterans Affairs Cleveland Veterans Affairs Medical Center (CLE VAMC), 10701 East Blvd., Cleveland, OH 44106 intends to solicit and negotiate with only one source under the authority of FAR 13.106(b)(1)(i) - Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available. The NAICS code is 339112 with a small business size standard of 1,000 employees. The VA intends to solicit and negotiate with Johnson & Johnson/ DePuy Synthes, 425 Hoes Lane, PO Box 6800, Piscataway, NJ 08855-65800, for Actis Broach Case Trays.
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 5.00 |
| EA |
TRI-LOCK BPS NECK RES GUIDE
LOCAL STOCK NUMBER: 10603295082316
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
Appropriation: 541-3660160-703-820200 Surgical-2625 Non IT Supplies-0100B00E1
| 5.00 |
| EA |
ACTIS BROACH STARTER
LOCAL STOCK NUMBER: 10603295393610
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 0
LOCAL STOCK NUMBER: 10603295548560
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 1
LOCAL STOCK NUMBER: 10603295548577
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 2
LOCAL STOCK NUMBER: 10603295548614
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 3
LOCAL STOCK NUMBER: 10603295548621
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 4
LOCAL STOCK NUMBER: 10603295548638
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 5
LOCAL STOCK NUMBER: 10603295548645
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 6
LOCAL STOCK NUMBER: 10603295548652
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 7
LOCAL STOCK NUMBER: 10603295548669
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 8
LOCAL STOCK NUMBER: 10603295548676
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 9
LOCAL STOCK NUMBER: 10603295548683
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 10
LOCAL STOCK NUMBER: 10603295548584
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 11
LOCAL STOCK NUMBER: 10603295548591
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH SIZE 12
LOCAL STOCK NUMBER: 10603295548607
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ0/1
LOCAL STOCK NUMBER: 10603295393740
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ0/1
LOCAL STOCK NUMBER: 10603295393757
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ2/3
LOCAL STOCK NUMBER: 10603295393764
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ2/3
LOCAL STOCK NUMBER: 10603295393771
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ4/5
LOCAL STOCK NUMBER: 10603295393788
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ4/5
LOCAL STOCK NUMBER: 10603295393795
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ6/7
LOCAL STOCK NUMBER: 10603295393801
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ6/7
LOCAL STOCK NUMBER: 10603295393818
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ8/9
LOCAL STOCK NUMBER: 10603295393825
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ8/9
LOCAL STOCK NUMBER: 10603295393832
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS STD NK SZ10/11/12
LOCAL STOCK NUMBER: 10603295393849
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS HIGH NK SZ10/11/12
LOCAL STOCK NUMBER: 10603295393856
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 32 +1
LOCAL STOCK NUMBER: 10603295515890
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 32 +5
LOCAL STOCK NUMBER: 10603295515920
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 32 +9
LOCAL STOCK NUMBER: 10603295515692
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 32 +13
LOCAL STOCK NUMBER: 10603295515906
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 36 -2
LOCAL STOCK NUMBER: 10603295515753
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 36 +1.5
LOCAL STOCK NUMBER: 10603295515708
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 36 +5
LOCAL STOCK NUMBER: 10603295515739
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 36 +8.5
LOCAL STOCK NUMBER: 10603295515746
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
DPS TRL HD M 36 +12
LOCAL STOCK NUMBER: 10603295515715
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
| 5.00 |
| EA |
ACTIS BROACH CASE BASE
LOCAL STOCK NUMBER: 10603295393887
| ACRN: 1 |
| Requisition Number: 541-26-3-703-2020 |
The CLE VAMC is requesting VISN 10 Contracting Activity to enter into a sole source procurement with Johnson & Johnson Health Care Systems Inc./DePuy Synthes for ACTIS Broach Case Trays and associated orthopedic surgical instrumentation. This request is being entered as a sole source because the ACTIS instrumentation and broach trays are proprietary products specifically designed for use with the existing ACTIS Total Hip System utilized by the Cleveland VA Medical Center Surgery Department. The required broaches, neck trials, inserters, and associated case trays must maintain compatibility with the existing ACTIS femoral stem system to ensure proper implant sizing, alignment, surgical workflow, sterile processing compliance, and patient safety during total hip arthroplasty procedures. Additionally, Johnson & Johnson/DePuy Synthes confirmed there are no authorized distributors for this requirement. Therefore, the required proprietary ACTIS instrumentation and associated components can only be obtained directly from the original equipment manufacturer (OEM).
Other persons may identify their interest and capability to respond to this requirement by Friday, June 5 , 2026, at 5PM EST. Such capabilities information will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. All information shall be furnished at no cost or obligation to the Government. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation is available at this time. All inquiries must be submitted by email to Rachelle Hamer at rachelle.hamer@va.gov.
Enter “RFQ 36C25026Q0600| ACTIS BROACH CASE TRAYS” in the email subject line.
Special Notice
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