36C25026Q0578.docx
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- Solicitation number
- 36C25026Q0578
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Richard L. Roudebush VAMC in Indianapolis, Indiana for market research purposes only. The notice seeks information from qualified vendors regarding ophthalmic instruments and equipment, specifically classified under NAICS 339115 with a small business size standard of 1,000 employees. The solicitation number is 36C25026Q0578, and responses must be submitted by May 25, 2026 at 12:00 PM Eastern Time to Contract Specialist LouAnn Gilliland at louann.gilliland@va.gov.
The VA Medical Center is requesting the following equipment and services: one 4D TRACE Perfect Fit system integrated with a frame tracer for groove depth measurement; three 4D Enabling remote activation and configuration packages for EasyFit or EZFit edgers; one Perfect Fit installation and training package; and one HOYA GT-7000 Tracer for standard and wrap frame tracing, with delivery to 1481 W. 10th Street, Indianapolis, IN 46202. Respondents must provide quantity available, lead time, specifications, company information, point of contact details, DUNS number, and an OEM Authorized Distributor Letter. This notice explicitly states the VA is not seeking pricing or offers, will not compensate respondents for information provided, and offers no guarantee that the market research will result in any contract award or specific award strategy.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Equipment - MEISYSTEM 4D Tracer |
Richard L. Roudebush VAMC Indianapolis, IN
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 46202 |
| SOLICITATION NUMBER* |
| 36C25026Q0578 |
| RESPONSE DATE/TIME/ZONE |
| 05-25-2026 12PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6540 |
| NAICS CODE* |
| 339115 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Richard L. Roudebush VAMC Network Contracting Office (NCO) 10 1481 W. 10th Street Indianapolis, IN 46202
POINT OF CONTACT*
Contract Specialist LouAnn Gilliland louann.gilliland@va.gov 937-268-6511
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Richard L. Roudebush VAMC
Network Contracting Office (NCO) 10
1481 W. 10th Street
Indianapolis IN
| POSTAL CODE |
| 46202 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://sam.gov |
| URL DESCRIPTION |
| Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| louann.gilliland@va.gov |
| EMAIL DESCRIPTION |
| Procurement POC |
DESCRIPTION
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to obtain information from qualified vendors with special interest relative to the North American Industry Classification Code (NAICS) 339115, Ophthalmic Instruments, Equipment, and Supplies, with a small business size standard of 1,000.
The Government will not pay for information received in response to this Sources Sought, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This Sources Sought does not constitute a commitment by the Government. Information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government.
Requirement The Richard L. Roudebush VA Medical Center is requesting the following items:
| Description |
| Quantity |
| Unit |
| 4D TRACE: Perfect Fit system, ready to be integrated with specific frame tracer, to perform the frame groove depth measurement in combination with frame tracing. A simple interface will combine tracer data and groove depth for the Perfect Fit. |
| 1 |
| EACH |
| 4D ENABLING (PER MACHINE): Remote Activation and Configuration for one specific bevel angle for any EasyFit or EZFit edger |
| 3 |
| EACH |
| PERFECT FIT INSTALLATION & TRAINING: Including installation and training |
| 1 |
| EACH |
| HOYA GT-7000 TRACER: for standard and wrap frames tracing |
| 1 |
| EACH |
Delivery to the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202.
Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.
Responses to this Sources Sought notice should be sent to louann.gilliland@va.gov and must contain the following information:
(1) Quantity available
(2) Lead time
(3) Specifications
(4) Company name and address
(5) Point of contact with phone number and email
(6) DUNS number
(7) OEM Authorized Distributor Letter
The deadline torespond is May 25, 2026 at 12:00pm (E.S.T).
As a reminder, this is a Sources Sought announcement only. THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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