36C25026Q0551 0002.docx

36C25026Q0551 | 0002

36C25026Q0551 | 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-29-2026 515-26-4-390-0802 N/A 36C250 Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 To all Offerors/Bidders

36C25026Q0551

X X X See CONTINUATION Page 515-3660162-390-851100-2543 0100555X9 X One (1) The purpose for this amendment is to answer question received before 12:00 PM EST 07/28/2029.

Review Continuation Page for future details.

Submissions of Quotations due by 12:00 PM EST 08/07/2026.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

A.1 QUESTION AND ANSWER

1. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

These services are currently being covered under contract 36C25021C0221. The incumbent is Southern Power Systems.

2. What is the deadline for quotation?

Quotations are due by 12:00 PM EST on 08/07/2026

3. Will we have access to each unit on Friday and are we able to take pictures?

Each unit was available and viewable Friday July 24th 2026. Pictures of serial numbers permitted.

a. Are most units indoor or outdoor units?

Refer to SOW Generator Listing.

4. How many other parties will be in attendance? I’m concerned about having enough time to see each unit.

The Site Visit was open to all those interested in solicitation 36C25026Q0551.

5. There are two sections regarding the cooling system: B.5 Part II A 1 Fourth bullet point defines what visual inspections to perform in regards to the cooling system, and B.5 Part II 3 B1-3 defines what components we are quoting to replace (it specifically says “shall replace all water pumps, thermostats, block heaters with associated seals and gaskets, belts, all hoses associated with clamps, coolant, and radiator cap). The key word in the second section I’m concerned about is it states “shall replace.” Can you clarify what is desired to be quoted: both visually inspecting the cooling system AND replacing those documented components? Or, are we visually inspecting the cooling system and providing a quote for replacement of any suspected fails parts after the visual inspection?

In Part II B. Deliverables, B (1) refers to A (1) with the seven bullets and A (2) which is Load Bank Testing. These are annual requirements to be performed in mid-September each contract year. In Part II B. Deliverables, B (2) refers to A (3) Coolant system Maintenance/ Replacement. This is where we are requiring the “shall replace” the listed items in the Base Year Only (at any time within the Base Year scheduled with VA). The goal is to have a one-time, through the contract, within the Base year to replace components of the cooling system. In summary, components listed shall be replaced in the Base Year Only, and Option Years are Visual Inspections in reference to this question.

6. Can you provide each generator’s generator package make, model and serial number? This should be located on or near the generator barrel/controls.

What information we have collected in-house is on attached spreadsheet

7. Can you provide each generator’s engine make, model and serial number? Normally located on the engine head (some may not have it available).

What information we have collected in-house is on attached spreadsheet

8. Can you provide the distance from each generator to the nearest access point for a load bank?

Typically 50ft or less. Parking access will be available next to generators

9. Can you specify if each generator is located outside or in a building/basement?

There are 11 generators inside brick permanent outdoor buildings, 4 generators outdoors on pads inside factory housings and 3 generators on portable trailers inside factory housings.

10. There are multiple sections in the bid spec that ask for cooling system maintenance, and each asks for different maintenance (one asks for general visual inspections and testing, and the other asks for replacement of cooling system major components). Can you clarify exactly what maintenance is being requested for the cooling system on each generator?

This is answered in Question #5 and will be for all 18 generators

11. it asks for visual inspection of the connections on the automatic transfer switches. This requires us in most cases to open the door of the generator. Can you confirm that each ATS is compliant with NFPA 70B and 70E, which state an arc flash study shall be performed every 5 years and that the ATS be properly labeled with an arc flash sticker? And if so, can you provide the calorie rating on the label and date of the arc flash study?

The last arc flash study was completed August 2023. There have been no major changes to the system. The ATS’s are labeled with an arc flash sticker with calorie ratings ranging from 0.3 to 36.3 cal. Building 157 ATS#2 has a Greater Than 40cal calculated incident energy at 1’ 6” working distance.

12. The SOW has been revised. Changes have been highlighted. In addition, Generator Spec and Models have been attached.

A.2 STATEMENT OF WORK

Annual Load Testing and Maintenance of Emergency Generators Part I: General Information

A. Introduction Battle Creek VA Medical Center has a requirement for maintenance and load bank testing on 18 generators located at the facility.

B. Background Battle Creek VA Medical Center is a medical facility providing both inpatient and outpatient care and services. The medical center shall have power at all times to ensure quality care is given and ensure veteran safety.

C. Scope Contractor shall provide all equipment, labor and materials required to perform maintenance on the facility generators as well as annual load bank testing.

D. Applicable Documents

· VHA Directive 2006-056 – Electrical Power Distribution System, http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=1493

· OSHA 1910.269 – Electric Power Generation, Transmission, and Distribution, https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9868

· NFPA 70 – National Electrical Code

· NFPA70E – Standard for Electrical Safety in the Workplace

· NFPA 99 – Standard for Healthcare Facilities

· NFPA 101 – Life Safety Code

· NFPA 110 – Emergency and Standby Power Systems

· Joint Commission Accreditation of Healthcare Organizations (Joint Commission) EC.7.40.1 and EC.7.40.7

Part II: Work Requirements

A. Technical Requirements

1. Contractor shall provide annual maintenance on 18 generators. The contractor shall change the lube oil, primary and bypass lube filters, fuel filters, air filters and water filters. Filters used for Kholer generators shall be of John Deere brand. All other generators filters shall be OEM. Contractor is responsible to remove and dispose of all materials used. Maintenance shall also include the following:

· Battery & Battery Charger System – Contractor shall clean all battery terminals and verify integrity of cables and connectors. Contractor shall load test battery; measure specific gravity of each battery cell; inspect electrolyte level and add fluid if necessary. Contractor shall verify proper operation and float voltage of external battery charger; and verify and record output of engine alternator.

· Engine – Contractor shall verify and record oil pressure and water temperature. Contractor shall test all safety shutdown circuits and alarms including over speed, over crank, low oil pressure, high water temperature and low coolant level. Contractor shall inspect air intake system including air filter condition, crankcase breather and turbocharger; inspect muffler system and drain condensation trap (if applicable) and verify rain cap operation. Contractor shall inspect engine starting system, verify cable integrity and connections; inspect exhaust flex coupling and piping for leaks and proper connection. The contractor shall check for abnormal vibration or noise, and shall inspect spark plugs, plug wires and distributors.

· Fuel System – The contractor shall inspect all fuel lines and hoses for visual leaks and general condition; inspect day tank and float assembly for proper operation and leaks; and inspect fuel pump for leaks. Contractor shall verify proper operation of governor, and governor linkage; and check level of fuel in primary supply tank. Contractors shall drain water and sediment from fuel filter and fuel supply tanks.

· Coolant System – Contractor shall inspect all clamps, verify condition of all hoses and identify any visual leaks. Contractor shall verify proper operation of engine jacket water heater; and test coolant freeze point and verify coolant level; and test coolant additive package (DCA) for proper corrosion inhibitors. Contractor shall inspect belt condition and tension, correct as required; inspect radiator core for visual blockage or obstructions; and inspect for proper operation of intake louvers, motorized or gravity. Contractor shall verify proper operation of remote radiator and belt condition.

· Controls – Contractor shall verify and record output voltage and adjust voltage regulator, if necessary; calibrate control meters; and verify and record output frequency and adjust governor, if necessary. Contractor shall verify operation of all lamps on control panel; and inspect for any loose connections, terminals or discoloration.

· Generator – Contractor shall inspect and lubricate generator end bell bearing. Inspect brushes, brush holders and commutator; inspect cooling screen and general condition of alternator. Contractor shall inspect for abnormal vibration. Contractor shall verify connections and insulation condition; and verify proper operation of shunt trip on mainline circuit breaker.

· Automatic Transfer Switch – Contractor shall verify proper operation of exerciser clock, adjust if necessary. Contractor shall provide visual inspection of all contacts and connection points; perform building load test if practical and inspect for proper transfer and retransfer. The contractor shall verify operation of all lamps on control.

2. Load Bank Testing – Contractor shall perform resistive load bank test. The (2) hour load test (annually) shall not be less than 50 percent of the EPS nameplate KW rating for 30 continuous minutes and at not less than 75 percent rating of the EPS KW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours. The four (4) hour load test (tri-annually) shall be not less than 30 percent of the EPS nameplate KW rating for 3 continuous hours and at not less than 75 percent rating of the EPS nameplate KW rating for 1 continuous hour for the total test duration of not less than 4 continuous hours. The four-hour test shall begin 2027. Contractor shall record all performance data in 15 (fifteen) minute intervals, and shall include data on: oil pressure, water temperature, voltage, amperage and frequency. Contractor shall identify proper operation of fuel system, cooling system and overall condition of engine/generator set. All load bank testing shall be performed with no interruption to the building power.

3. Coolant system Maintenance/Replacement – Contractor shall replace all water pumps, thermostats, block heaters with associated seals and gaskets, belts, all hoses with associated clamps, coolant and radiator cap. All parts shall be new and OEM.

B. Deliverables

1. Testing and maintenance shall be performed in mid-September of each contract year. (A)(1 & 2)

2. Coolant system maintenance/replacement shall be performed throughout the Base year of contract. (A)(3)

3. A final deficiency report shall be submitted including all readings obtained; any repairs needed; defective parts and stating the general condition of each generator. The report shall describe any recommended repairs needed.

Part III: Supporting Information

A. Security Contractor shall complete 10176 Privacy Training. Training shall be coordinated with the Contracting Officer’s Representative (COR).

B. Travel None

C. Place of Performance Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037-7314

D. Period of Performance Period of performance is from one (1) base year, and with four (4) one (1) year option periods to be exercised at the discretion of the Government.

E. Government-Furnished Property None

F. Qualifications of Key Personnel Qualified generator technician

G. Additional Services and Repairs - Any additional repairs, parts or services which are required shall be brought to the attention of the government. Repairs shall only be made after proper authorization from the government and shall not be covered under this contract.

Additional Services and Repairs-A final deficiency report shall be submitted including all readings obtained; any repairs needed; defective parts and stating the general condition of each generator. The report shall describe any recommended repairs needed.

Generator Listing

Serves Building 2/157 139876 Onsite Energy

750PXC6DT2

750 KW, 120/208, 3 phase

Serves Building 3/14 139879 Onsite Energy

DS00400D6SPAH1574

400 KW, 120/208, 3 phase

Serves Buildings 4/7/12 139878 Onsite Energy

DS00600D6SPAH1484

600 KW, 120/208 , 3 phase

Serves Building 5

Serves Building 8,9 & 13

Serves Building 22 132238 Caterpillar

C15DITA

500 KW,120/208, 3phase

Serves Building 25/24 127209 Onsite Energy

50PJC6DT3

50 KW, 120/208, 3 phase

Serves Building 30

Serves Building 39

Serves Building 82

Serves Buildings 83-84

Serves building 136

Serves 300 Boiler side

Serves Bldg. 300CHP

Serves Bldg. 157 143383 Kohler Model 250REOZJE 250 KW, 120/208, 3 phase

Mobile 127177 Kohler Model 200REOZT 200 KW, 277/480, 3 phase

Mobile 127176 Kohler Model 500REOZT 458 KW, 120/208, 3 phase

Mobile 1882584 Kohler Model 55REOZT4-CP1 55 KW, 120/208, 3 phase

See attached document: Gen Model No. and Specs Updated.

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