36C25026Q0425_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25026Q0425 X 03-19-2026

TBD

583-26-3-650-0023 583-26-502 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Email quotations to luke.turner@va.gov.

prior to the time/date of closing in box 13a below.

No physical quotations will be accepted.

Luke A. Turner 513-559-3702 Project No. 583-26-502 - Repair Exterior Isolation Valves.

The project's objective is to safely replace existing isolation valves, fire hydrants and the required associated system components, and to add new isolation valves for specific fire hydrants, meeting the project specifications and the latest version of the applicable codes, standards and regulation, as detailed thereafter; the contractor shall also complete testing of the new components and cleaning of the affected water system sections. The exterior fire hydrants and associated isolation valves to be replaced or added are located at the Richard L. Roudebush VA Medical Center (1481 1481 W. 10th Street Indianapolis, IN) and at the VA Cold Spring Road facility (2669 Cold Spring Rd, Indianapolis, IN).

An additional isolation valve to be replaced is located in the water softener room of the VA Medical Center.

The NAICS code for this procurement is 236220, with a small business size standard of $45.0M.

An organized site visit is scheduled for 03-25-2026, at 10:00 AM ET. All interested parties are strongly encouraged to attend the scheduled site visit to familiarize themselves with existing conditions and constraints that may affect performance and pricing. Offerors are expected to satisfy themselves as to the nature and location of the work, general and local conditions, and any other matters that may affect the cost, method, or timing of performance.

1) - Be a certified SDVOSB/VOSB listed in the SBA certification database at: https://veterans.certify.sba.gov/ at the time of submission of the offer and at the time of contract award.

2) - Submit the completed, signed certification at VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with the offer. The clause is located in the General Conditions section of the solicitation. The Government will not consider offers for award from offerors that do not provide the certification with their offer and all such responses will be deemed ineligible for evaluation and award.

Magnitude of Construction: Less than $350K.

X 52.211-10 X 10:00

EDT

04-22-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Quote:

Tax I.D:

UEI:

Email Address:

583-3660162-650-854200-3223 23NRNR000

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

STATEMENT OF WORK

1. Introduction The Richard L. Roudebush Veterans Affairs Medical Center (VAMC) is in need of replacing fire hydrants, isolation valves and the required associated system components. The project also includes the addition of new isolation valves for specific fire hydrants.

2. Location The exterior fire hydrants and associated isolation valves to be replaced or added are located at the Richard L. Roudebush VA Medical Center (1481 W. 10th Street Indianapolis, IN) and at the VA Cold Spring Road facility (2669 Cold Spring Rd, Indianapolis, IN). An additional isolation valve to be replaced is located in the water softener room of the VA Medical Center. See the attached sketches for additional location details.

3. Objective The objective of this project is to safely replace existing isolation valves, fire hydrants and the required associated system components, and to add new isolation valves for specific fire hydrants, meeting the project specifications and the latest version of the applicable codes, standards and regulation, as detailed thereafter; the contractor shall also complete testing of the new components and cleaning of the affected water system sections.

4. Period of Performance and Work Hours The contractor shall complete all the requirements described in this statement of work within 90 calendar days after the notice to proceed.

Work during this project can be conducted during normal business hours and/or after hours/weekends according to the nature of the work. Normal business hours are defined as 7:00 am to 4:30 pm Monday through Friday. Specific work requiring outages shall be completed after hours or on weekends as described thereafter.

5. Base Bid and Bid Deduct Alternates The base bid and bid deduct alternates for this project are described in Section 01 00 00 - General Requirements of the project specifications.

6. Scope of Work The contractor shall provide all necessary services, supervision, labor, transportation, supplies, equipment, tools, licenses, chemicals, and materials to execute the following:

I. Fire hydrant replacement and associated isolation valve replacement or new addition:

a. Fence off the work areas with 6’ high chain link temporary fencing before the beginning of work. Provide temporary fenced areas with warning and wayfinding signs.

b. Saw cut and demolish asphalt and/or concrete as needed. Dispose demolished material off-site.

c. Complete earth excavation using manual and/or hydro excavation methods. Dispose removed material off-site.

d. Trenching work and working inside excavations shall meet OSHA requirements, including but not limited to preventing cave-ins through shoring, shielding, or sloping and implementing confined space entry procedures as needed.

e. The contractor shall limit the number of simultaneous open excavations for safety and security reasons.

f. The contractor shall provide fire watching for work requiring water supply shutdowns to the fire pump, as prescribed by the corresponding ILSM.

g. Remove the fire hydrants, isolation valves and associated system components to be replaced.

h. Dispose off-site the removed components and materials in accordance with the applicable environmental regulations. No abandonment in place of any unneeded system component is allowed.

i. Provide and install new fire hydrants (including but not limited to upper barrel, lower barrel and elbow), isolation valves and all the associated system components required for full replacement, meeting the project specifications and applicable codes, standards and regulations.

j. Install new isolation valves and associated system components for specific fire hydrants that do not have existing dedicated isolation valves, meeting the project specifications and applicable codes, standards and regulations. The isolation valves to add/install are listed in the base bid and bid deduct alternates (Section 01 00 00 - General Requirements of the project specifications).

k. Complete testing of the installed components in accordance to the project specifications and applicable codes, standards and regulations.

l. Complete cleaning of the affected water system sections.

m. Backfill the excavations with flowable fill meeting the project specifications and INDOT Standards.

n. Replace the demolished concrete and/or asphalt matching the existing materials, shapes, elevations and slopes, according to the project specifications and INDOT Standards.

o. Restore the affected green areas with a minimum of six (6) inches of new topsoil. The topsoil shall be rolled to reduce settlement/depression. Final topsoil and turf areas shall meet existing elevations and slopes with no settlements/depressions. Any settlements/depressions on the topsoil/turf areas shall be repaired by the contractor at their own expense.

p. Hydroseed the affected green areas. Seeds shall match the existing turf.

q. Protect the grass seeds from erosion, birds, weeds, frost and wind with a natural, eco-friendly garden control fabric roll.

II. Isolation valve replacement for the water softener intake pipe:

a. The isolation valve replacement shall be completed on a Sunday to avoid or minimize impacts to the VA hospital services that require soft water.

b. The contractor shall methodically schedule and coordinate the valve replacement and required shutdown with the VA, and execute all the work within the minimum amount of time possible to minimize impacts associated with the production/supply interruption of soft water.

c. Remove the existing isolation valve and associated system components to be replaced.

d. Provide and install an eight (8) inch stainless steel, gear operated, butterfly valve and associated system components meeting the project specifications and applicable codes, standards and regulations.

e. Complete testing of the installed components in accordance to the project specifications and applicable codes, standards and regulations.

f. Complete cleaning of the affected water system section.

g. Upon completion of the installation, ensure that the worksite is cleaned and restored to its original condition. All debris and waste shall be disposed of.

III. Plan, implement, monitor and adjust all the required site-specific safety measures to accomplish the required work in compliance with OSHA.

IV. Upon completion of all the work items, the contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed, the final invoice will be approved.

Dimensions and details are based on the best available information. However, the contractor shall not strictly rely on the information provided. The contractor shall be responsible for field verifying existing site conditions, locations, dimensions, quantities, and accuracy.

7. Specific Tasks The contractor shall complete the following tasks during all phases of construction:

1. Water shutdowns shall be coordinated with the COR. The contractor shall submit utility shutdown permits at least two (2) weeks in advance.

2. Water supply shutdowns shall not exceed more than eight (8) hours. The contractor shall plan and coordinate work as needed to meet this requirement.

3. The contractor shall provide, maintain, and adjust safety equipment and measures to protect construction workers and the public. This shall include additional equipment and measures that may be required by the COR or the VA Safety Service during the contract.

4. All services provided under this contract must be performed in conformance with the Occupational Safety and Health Administration (OSHA), NFPA, VA and Original Equipment/material manufacturer standards and specifications.

5. The contractor shall obtain all necessary permits and licenses required to perform all work associated with the project. The contractor is responsible for compliance with federal, state, and local laws, regulations, codes and standards.

6. The contractor shall agree with and adhere to the VA requirements and pace of procedures or processes derived from all the involved services that may affect this project.

7. All prescribed ILSM and/or ICRA measures and procedures shall be implemented and followed by the contractor during the performance of this project.

8. The Contractor shall be responsible for damages caused by its personnel and shall notify the COR promptly of any damages to government property.

9. All contractor furnished materials, equipment and tools used shall be standard products of manufacturers regularly engaged in the production of such items.

8. Quality Assurance The contractor must ensure that the new system components and materials meet industry standards and project specifications. All work must be inspected and approved by the designated VA COR.

9. Warranty The contractor shall provide a minimum one-year warranty on all parts, material, labor, and workmanship associated with the project.

10. Safety and Infection Prevention

a. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.

b. The contractor is responsible for submitting a job specific Confined Space Entry Plan for the project if applicable, which must be approved before work can begin. If needed, appropriate confined space training certification will be required for all involved workers.

c. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

d. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

e. The contractor shall submit a hot work permit for any work that involves metal cutting, welding, brazing, grinding, soldering or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic.

f. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space.

g. The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles while restricting or blocking routes or entrances by means of signs, cones, fences, etc. Coordination with the COR and/or VA Police shall be required prior to restrictions or closures.

h. The Richard L. Roudebush VAMC is a smoke-free facility, and it is the contractor’s responsibility to maintain the compliance to this policy at construction locations.

i. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control, Interim Life Safety, personnel access, and proper removal/safe disposal of construction waste and debris.

11. Security

a. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security.

b. At least four (4) weeks before the beginning of work, the contractor is responsible for submitting information about their employees and subcontractor employees that will be on site, for background checks and badging.

c. The contractor shall wear a VA badge at all times when they are on VA property.

d. The C&A requirements do not apply. A Security Accreditation Package is not required.

e. The building will remain fully occupied during this work. Temporary measures are required to maintain access to and security of the existing building.

f. The contractor shall report to the COR anytime contracted employees are performing work on site.

g. All work performed outside of regular business hours of operation which are 7:00 am to 4:30 pm on weekdays (Monday through Friday) shall be coordinated with the COR.

h. The contractor is responsible for the physical security of job sites, materials, equipment and tools, as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment and tools before, during and after service. The government assumes no liability for loss or damage of contractors owned property held on government premises.

i. The contractor is responsible for preventing unauthorized access to the work site during the duration of the project.

j. Contractor to coordinate all dumpster locations with the COR prior to start of work.

k. The contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by contractors.

l. No permits will be issued for General Contractor and its employees for parking at the VA Medical Center Facility. The contractor and its employees will be allowed to park at the VA Cold Spring Road facility located at 2669 Cold Spring Rd, Indianapolis, IN.

12. Documents

a. Employee information - The contractor shall provide information about their employees and subcontractor employees that will be on site using current standard forms, for background checks and badging, at least four (4) weeks before the beginning of work.

b. Safety Plan - The contractor shall provide a Site-Specific Safety Plan at least two (2) weeks before the beginning of work.

c. Confined Space Entry Plan - The contractor shall provide a job specific Confined Space Entry Plan if applicable, at least two (2) weeks before the beginning of work.

d. Schedule - The contractor shall provide a complete, detailed and accurate project schedule at least two weeks before the beginning of work. The detailed schedule shall include the timeline for preparation, removal, installation, testing, and commissioning. The project schedule will require the COR approval. Changes to the project schedule must be approved 48 hours prior to the change.

e. Submittals - The contractor shall submit all materials/products/components/prefabricated items for review and approval by the VA COR at least two (2) weeks before the beginning of work. Any alternate or replacement materials/products/components/prefabricated items shall be submitted by the contractor with the corresponding specifications for review and approval by the VA COR.

f. Hot work permits - The contractor shall submit hot work permits at least two (2) weeks in advance.

g. Utility shutdown permits - The contractor shall submit utility shutdown permits at least two (2) weeks in advance.

h. Monthly waste report - The contractor shall provide a monthly waste report in compliance with VA policy requirements for recycling and waste disposal.

i. Daily reports - The contractor shall provide a daily report at the conclusion prior to the next workday.

j. O&M manuals - The contractor shall submit O&M manuals for content review as part of the close-out documents.

IMPORTANT QUOTER INFORMATION

QUOTE MATERIALS: Quote materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here: https://beta.sam.gov/. Enter solicitation No. (SF 1442/Box 1) into the search box to access the quote materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

QUOTE SUBMISSION:

The following documents are to be included in the quote submission:

(1) An original, fully completed and signed SF1442 Offer page.

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

(3) An original, fully completed bid schedule. The quote amount for the entire project is entered in block 17 of the SF1442 Offer page.

(4) An original, completed and signed SF24 Bid Bond.

(5) A completed and signed copy of VAAR clause 852.219-75 - VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION).

(6) A completed and signed copy of FAR 52.219-28 - Post-Award Small Business Program Rerepresentation (NOV 2025) (DEVIATION), if the Contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

PROJECT INFORMATION

PROJECT NUMBER: 583-26-502

PROJECT LOCATION:

Richard L. Roudebush VA Medical Center 1481 W. 10th Street Indianapolis, IN 46202-2803 Station Code: 583

MAGNITUDE OF CONSTRUCTION: Less than $350K.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

SMALL BUSINESS SIZE STANDARD: $45.0M

PERIOD OF PERFORMANCE: 90 days from receipt of Notice to Proceed (NTP) WAGE DETERMINATION: Department of Labor General Decision No. IN20250002 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://wdolhome.sam.gov REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to luke.turner@va.gov. The subject line of the email must read ‘RFI – 36C25026Q0425.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to https://beta.sam.gov/ as necessary in amendment format. The deadline for submission of RFIs for this solicitation is close of business 04-01-2026. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102(a) requires to be registered in SAM at the time an offer or quotation is submitted to comply with the annual representations and certifications requirements. If a bid is received and the bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

BONDING INFORMATION/ALTERNATIVE PAYMENT PROTECTIONS

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (copy of original if facsimile bids are allowed) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require unsupervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract to recoup the investigation costs. The current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge for employers to use E-Verify. (FAR 52.222-54).

VHA DIRECTIVE 1192.01: The contractors’ representatives performing construction activities at VA facilities must validate that the following additional requirements are in place before starting construction activities:

Annual influenza shot is required for all staff performing work on campus. Contractor badge must be always obtained and worn by the contractor or representative while on campus. The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected. Seasonal influenza with Vaccines (VHA Directive 1192.01) CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided with an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $250,000 is required to register with CPARS at the following web address: www.cpars.csd.disa.mil. Help with registering can be obtained by contacting the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

Notice: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.6 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards. Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(End of Provision)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision- Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, is certified by the Small Business Administration (SBA) and designated by SBA as a HUBZone small business concern in the Small Business Search (SBS) (13 CFR 126.103).

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power…