36C25026Q0420.docx

36C25026Q0420

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

552-26-2-730-0009 36C25026Q0420 04-08-2026 Jeremy Nee 937-268-6511 x3942 04-28-2026 14:00 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 X X 811210 $34 Million N/A X 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429 See CONTINUATION Page This solicitation is a Request for Quote (RFQ) for annual medical gas inspection services. The Government intends to award a firm-fixed price purchase order with one base year plus four option years possible. The contractor shall provide all personnel, supervision, labor, equipment, materials, and disposal necessary to provide annual medical gas inspection services at the Dayton VA Medical Center pursuant to the Statement of Work described herein.

The following Wage Determination applies to this solicitation:

Wage Determination Number: 2015-4731 Revision Number: 28 Date of Revision: 12/03/2025 Available at www.sam.gov.

See CONTINUATION Page X X X Jeremy Nee Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C250

Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Performance Work Statement

1) Background: According to Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Compressed Gas Association (CGA), National Protection Fire Association (NFPA) 99, American Society of Sanitary Engineering (ASSE), and United States Pharmacopeia Convention (USP/NF) Codes and Standards we are required to complete an annual inspection of our Medical Gas System.

2) Scope: The contractor shall provide all resources necessary to accomplish the deliverables described in this PWS except as may otherwise be specified. All necessary labor, management, supervision, technical skills, quality control, materials, parts, tools, transportation, and equipment necessary to perform annual evaluation of the piped Oxygen, Nitrous Oxide, Nitrogen, Medical Air, Dental Air, Medical Vacuum, Dental Vacuum, and Evacuation/WAGD Systems.

i. Evaluation must be in accordance with JCAHO 2019 standards, CGA -standards, most current NFPA 99 standards, ASSE, and USP/NF requirements.

· Inspection shall include checking of all source valves, all outlets/inlets (skipping those in use and noting them on the report).

· Below is an approximate outlet count, and equipment to be inspected:

· Medical Gas Sources – Bldg 330, Bldg 310, Bldg. 320, Bldg 315, Bldg 335, Bldg 350 Oxygen – 2 Bulk Sites Medical Air – 6 Compressor Sets Vacuum – 6 Compressor Sets Nitrous Oxide – 2 Manifold Nitrogen – 2 Manifold

· Dental Air Tower - 1 Compressor set

· Zone Valve Shutoffs Bldg 330 – 34 boxes – 114 shutoff valves Bldg 310 – 9 boxes – 44 shutoff valves Bldg 315 – 4 boxes – 15 shutoff valves Bldg 320 – 4 boxes – 12 shutoff valves Bldg 335 – 2 boxes – 6 shutoff valves Bldg 350 – 1 box – 3 shutoff valves

· Zone Warning Alarm Panels Tower Complex - 108 Bldg 315 – 2 Bldg 350 – 1 Bldg 335 - 1

· Master Alarm Panels Tower Complex - 3 Bldg 320 - 2 Bldg 350 – 2

· Medical Gas Outlets –Bldg 330, 310 Oxygen – 566 Medical Air – 540 Vacuum - 590

EVAC - 6

Nitrous Oxide - 21 Nitrogen – 6

· Medical Gas Outlets – Bldg 315 Oxygen – 8 Medical Air – 9 Vacuum – 7

EVAC – 1

Nitrous Oxide 2 Nitrogen – 2

CO2 – 2

WAGD - 2

· Medical Gas Outlets – Bldg 335 Oxygen – 5 Medical Air – 5 Vacuum – 5

· Medical Gas Outlets - Bldg 320 Oxygen - 49 Vacuum - 49 Medical Air – 49

· Medical Gas Outlets – Bldg 350 Oxygen – 12 Vacuum – 12 Medical Air - 12

ii. Contractor must be certified to inspect medical gas systems and shall include a copy of the certificate with their final report.

iii. All equipment is located on the Dayton VA Medical Center Campus located at 4100 West Third St, Dayton, OH. 45428.

iv. The contractor shall provide adequate staff to monitor up to 3 master alarm panels and sources when checking the source alarms (minimum of 4 contractors are needed).

v. The contractor may have to work outside the usual hours of 7am – 4:30pm due to clinical need in some areas such as surgery, recovery, GI clinic, and emergency department.

vi. The contractor shall coordinate all work with Facilities Management

vii. All work shall be completed by July 1 of each year and a written report shall be provided within 30 days after on-site work.

· Deficiencies should be communicated to the COR within 24 hours of discovery and include a recommendation for remediation.

· Written report shall include all findings, note what was checked and the location, and reference applicable code sections.

· The report shall also provide a concise listing of discrepancies for inlet/outlets, alarm panels, source equipment, and zone valves (example provided below); this concise listing shall provide location (building and floor), room number, discrepancy, NFPA code that discrepancy applies to, recommended resolution for discrepancy, and any additional notes.

· Example of discrepancy listing for report:

Replace O-rings

3) Specific Tasks:

a. Inspection/Evaluation of Medical Gas System at the Dayton VA Medical Center according to Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Compressed Gas Association (CGA), National Protection Fire Association (NFPA) 99, American Society of Sanitary Engineering (ASSE), and United States Pharmacopeia Convention (USP/NF) Codes and Standards. Performance of JCAHO 2019 and NFPA 99 2018 required testing includes but is not limited to the following:

*Note – Where states to check for brazing, labeling, hanging, etc. it is not expected for the contractor to lift every ceiling type but to inspect these items where there are no ceiling tiles (such as mechanical rooms). Please note that ceiling tiles will have to be removed to test pressure switches.

i. MEDICAL OXYGEN SYSTEM

1. Tested area alarms for proper pressure switch location and alarm function.

2. Tested Oxygen system for concentration and gaseous purity at each outlet.

3. Tested Oxygen for particulate contamination at least once in each zone.

a. Tested with 0.45-micron filter device.

4. Tested Oxygen system for pressure at each zone.

5. Tested each Oxygen outlet for proper function, identification, adaptation and mechanical integrity.

a. Identified leaking/malfunctioning outlets

b. Identified outlets delivering substandard pressure/flow rates

6. Tested Oxygen zone shut-off valves for proper function, identification and mechanical integrity.

7. Checked Oxygen pipeline for proper identification labeling.

8. Tested each zone for available flow.

9. Tested operational pressure tests at each station outlet/inlet

10. Tested each critical care outlet operational pressure test

a. Tested outlet flow rate and pressure drop with high demand at adjacent outlets.

11. Tested Oxygen system components for leakage.

12. Checked Oxygen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

13. Checked for crossed lines.

ii. MEDICAL AIR SYSTEM

1. Tested area alarms for proper pressure switch location and alarm function.

2. Tested Medical Air system gaseous purity. (Oxygen Concentration, Gaseous Hydrocarbons, Liquid Hydrocarbons, Carbon Monoxide, Carbon Dioxide, etc.).

a. Tested at source sample valve.

b. Tested Medical Air for particulate contamination at least once in each zone.

c. Tested with 0.45-micron filter device

3. Tested source for dew point.

4. Tested medical Air System for pressure at each zone.

5. Tested each Medical Air outlet for proper function, identification, adaptation, and mechanical integrity.

a. Identified leaking/malfunctioning outlets

b. Identified outlets delivering substandard pressure/flow rates

6. Tested Medical Air zone shut-off valves for proper function, identification, and mechanical integrity.

7. Checked Medical Air pipeline for proper identification labeling

8. Tested each zone for available flow.

9. Tested operational pressure tests at each station outlet/inlet

10. Tested each critical care outlet operational pressure test.

a. Tested outlet flow rate and pressure drop with high demand at adjacent outlets

11. Tested Medical Air System components for leakage.

12. Checked Medical Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

13. Checked for crossed lines.

iii. MEDICAL SURGICAL VACUUM SYSTEM

1. Tested area alarms for proper pressure switch location and alarm function

2. Tested each Vacuum inlet for available flow rate SCFM

3. Tested operational pressure tests at each station outlet/inlet

a. Tested each Vacuum inlet for proper function, identification, adaptation, and mechanical integrity.

b. Identified leaking/malfunctioning inlets

c. Identified inlets delivering substandard vacuum/flow rate

4. Tested all Vacuum zone valves for proper function, identification, and mechanical integrity

5. Checked Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

6. Checked for crossed lines.

iv. NITROGEN SYSTEM

1. Tested area alarms for proper pressure switch location and alarm function

a. Tested Nitrogen system for particulate contamination.

b. Tested with 0.45-micron filter device

2. Tested Nitrogen system for pressure at each zone.

3. Tested Nitrogen system outlets for proper function, identification, adaptation, and mechanical integrity.

a. Identified leaking/malfunctioning outlets

b. Identified outlets delivering substandard pressure/flow rate

4. Tested Nitrogen zone shut-off valve for proper function, identification, and mechanical integrity.

5. Checked Nitrogen pipeline for proper identification labeling.

6. Tested Nitrogen control panels for leakage and proper operation.

7. Checked Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

8. Checked for crossed lines.

9. Check flexible connectors.

v. NITROUS OXIDE SYSTEM

1. Tested area alarms for proper pressure switch location and alarm function

2. Tested Nitrous Oxide system for concentration

a. Tested Nitrous Oxide system for particulate contamination.

b. Tested with 0.45-micron filter device

3. Tested Nitrous Oxide system for pressure at each zone.

4. Tested each Nitrous Oxide outlet for proper function, identification, adaptation, and mechanical integrity.

a. Identified leaking/malfunctioning outlets

b. Identified outlets delivering substandard pressure/flow rates

5. Tested Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity.

6. Checked Nitrous Oxide pipeline for proper identification labeling.

7. Tested each Nitrous Oxide outlet for available flow.

8. Tested Nitrous Oxide pipeline components for leakage.

9. Checked Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

10. Checked for crossed lines.

11. Check flexible connectors.

vi. DENTAL AIR SYSTEM

1. Tested Dental Air system for pressure

2. Tested Dental Air zone shut-off valves for proper function, identification, and mechanical integrity.

3. Checked Dental Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

4. Checked for crossed lines

vii. EVACUATION/WAGD

1. Tested area alarms for proper pressure switch location and alarm function

2. Tested inches (of mercury) of E-VAC at each zone

3. Tested each E-VAC inlet for available flow rate SCFM.

a. Tested pressure at each inlet in all critical care areas.

b. Tested for flow rate and pressure drop with high volume demand on adjacent inlets

4. Tested each E- V AC inlet for proper function, identification, adaptation, and mechanical integrity.

a. Identified leaking/malfunctioning inlets

b. Identified inlets delivering substandard vacuum/flow rate

5. Tested all E-VAC zone valves for proper function, identification, and mechanical integrity

6. Checked E-VAC system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

7. Checked for crossed lines.

viii. DENTAL VACUUM SYSTEM

1. Checked Dental Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

2. Checked for crossed lines.

4) Security Requirements: The Contractor shall be required to report to Facilities Management to check in. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible Service Report(s). The Contractor shall be required to log out with Facilities Management and submit the Service report(s) to the COR. ALL service reports shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the service report will be sent to the Contractor after the work can be reviewed (if requested or noted on the service report). Service report shall describe the work that was completed. A copy of the service report shall be signed and left with a representative of Facilities Management prior to the departure by the Contractor. The C&A requirements do not apply and a Security Accreditation Package is not required

5) Place of Performance: 4100 W. 3rd St. Dayton, OH 45428

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Medical Gas Sources - Bldg 330, Bldg, 310, Bldg 320, Bldg 315, Bldg 335, Bldg 350 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H365 - Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Dental Air

POP Begin: 06-01-2026 POP End: 05-31-2027

Zone Valve Shutoffs

POP Begin: 06-01-2026 POP End: 05-31-2027

Zone Warning Alarm Panels

POP Begin: 06-01-2026 POP End: 05-31-2027

Master Alarm Panels

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Outlets - Bldg 330, Bldg 310

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Outlets – Bldg 315

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Outlets – Bldg 335

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Outlets – Bldg 320

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Outlets – Bldg 350

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Gas Sources - Bldg 330, Bldg, 310, Bldg 320, Bldg 315, Bldg 335, Bldg 350 Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028

Dental Air

POP Begin: 06-01-2027 POP End: 05-31-2028

Zone Valve Shutoffs

POP Begin: 06-01-2027 POP End: 05-31-2028

Zone Warning Alarm Panels

POP Begin: 06-01-2027 POP End: 05-31-2028

Master Alarm Panels

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Outlets - Bldg 330, Bldg 310

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Outlets – Bldg 315

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Outlets – Bldg 335

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Outlets – Bldg 320

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Outlets – Bldg 350

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Gas Sources - Bldg 330, Bldg, 310, Bldg 320, Bldg 315, Bldg 335, Bldg 350 Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029

Dental Air

POP Begin: 06-01-2028 POP End: 05-31-2029

Zone Valve Shutoffs

POP Begin: 06-01-2028 POP End: 05-31-2029

Zone Warning Alarm Panels

POP Begin: 06-01-2028 POP End: 05-31-2029

Master Alarm Panels

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Outlets - Bldg 330, Bldg 310

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Outlets – Bldg 315

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Outlets – Bldg 335

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Outlets – Bldg 320

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Outlets – Bldg 350

POP Begin: 06-01-2028 POP End: 05-31-2029

Medical Gas Sources - Bldg 330, Bldg, 310, Bldg 320, Bldg 315, Bldg 335, Bldg 350 Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030

Dental Air

POP Begin: 06-01-2029 POP End: 05-31-2030

Zone Valve Shutoffs

POP Begin: 06-01-2029 POP End: 05-31-2030

Zone Warning Alarm Panels

POP Begin: 06-01-2029 POP End: 05-31-2030

Master Alarm Panels

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Outlets - Bldg 330, Bldg 310

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Outlets – Bldg 315

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Outlets – Bldg 335

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Outlets – Bldg 320

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Outlets – Bldg 350

POP Begin: 06-01-2029 POP End: 05-31-2030

Medical Gas Sources - Bldg 330, Bldg, 310, Bldg 320, Bldg 315, Bldg 335, Bldg 350 Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031

Dental Air

POP Begin: 06-01-2030 POP End: 05-31-2031

Zone Valve Shutoffs

POP Begin: 06-01-2030 POP End: 05-31-2031

Zone Warning Alarm Panels

POP Begin: 06-01-2030 POP End: 05-31-2031

Master Alarm Panels

POP Begin: 06-01-2030 POP End: 05-31-2031

Medical Gas Outlets - Bldg 330, Bldg 310

POP Begin: 06-01-2030 POP End: 05-31-2031

Medical Gas Outlets – Bldg 315

POP Begin: 06-01-2030 POP End: 05-31-2031

Medical Gas Outlets – Bldg 335

POP Begin: 06-01-2030 POP End: 05-31-2031

Medical Gas Outlets – Bldg 320

POP Begin: 06-01-2030 POP End: 05-31-2031

Medical Gas Outlets – Bldg 350

POP Begin: 06-01-2030 POP End: 05-31-2031

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VAAR (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.5 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business certification status and their proposed use of eligible certified service-disabled veteran-owned small businesses (SDVOSBs) and certified veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.6 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

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SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

E.2 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) (End of Addendum to 52.212-1)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Technical Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Provision

E.4 Basis for Award

Award will be based upon the best overall value to the Government considering the evaluation factors listed below utilizing Comparative Evaluation procedures.

The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government may determine that a quote is unacceptable if the quoted prices are significantly unbalanced or not all required information is provided.

Questions/Clarifications: In order to maintain integrity, all quoters are advised that any questions/clarifications shall be submitted in written form via email to the Contracting Officer designated in the solicitation and shall be received no later than April 21, 2026. Questions after that date may not be accepted.

Preparation of Quotes: The Government shall not pay any costs incurred in preparation and submission of quotes.

The Items identified below detail the criteria that will be required to be included in the submission of a quote package for consideration for award. Quotes should ensure that there is enough information in addition to the required information below to adequately describe how the quoter expects to meet or exceed the requirements identified in the Performance Work Statement. Failure to meet any requirement established in this RFQ may result in rejection of the quote.

Only emailed quotes shall be accepted. Quoter shall ensure that the quote is received to the designated contracting person prior to the closing date and time.

Failure to submit the necessary information may render the Quote unacceptable, in which case it will not be considered for award. Quotes will be evaluated in accordance with the criteria set forth below. Quoters are encouraged to submit quotes that represent the best terms and conditions of the Quoter.

Quoter shall provide (only emailed submissions will be accepted):

· Narrative on how the vendor will meet all requirements in the Statement of Work and in accordance with all required regulations

· Copies of required certifications permitting the vendor to provide the services

· Pricing information with a breakdown of all labor (separate labor categories) and materials

· At least three and not more than five past performance for work of a similar size and scope

· Completed and signed Limitation on Subcontracting – VAAR 852.219-75, if applicable.

The VA will evaluate the following:

· Pricing

· Pricing will be compared to the Independent Government Cost Estimate for fair and reasonable determination

· Technical

· Whether the vendor’s technical narrative describes a clear and concise plan to meet all requirements in the SOW and whether the vendor has a clear understanding of the SOW

· The quoter’s narrative will be compared to the SOW to ensure all requirements are included in the narrative and described in a manner that meets the SOW and all required regulations, as stated in the SOW

· Past Performance

· The Government will review the quality, relevancy, and recency of the Quoters past performance as it relates to the probability of successful accomplishment of the required effort **NOTE: A site visit will be held on April 16, 2026, at 10AM local time. All quoters attending the site visit shall meet at the Engineering building, building 128 prior to 10AM. This will be the only site visit held for this solicitation.