36C25026Q0332.docx

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6515--552-26-2-965-0008 - Prep CART TABLE SURGICAL INSTRUMENT This solicitation is set-aside for Service-Disabled Veteran- Owned Small Business
Solicitation number
36C25026Q0332
Issued by

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This is a Combined Synopsis/Solicitation Notice (RFQ) for commercial items issued by the Department of Veterans Affairs Network Contracting Office 10 (Dayton VA Medical Center) for surgical instrument preparation and storage equipment. The solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses and is being procured under FAR subpart 12.6 streamlined procedures. The closing date for quotes is March 2, 2026 at 4:00 PM Eastern Time, with quotes to be submitted to Contract Specialist Kevin Peeples at kevin.peeples@va.gov.

The acquisition includes six electronically adjustable height Prep & Pack Workstations (AC1440-EAH-OLT-1SH-MG-ES-3BR-RH, 60"W x 30"D x 36"-44"H with stainless steel construction, integrated footrest, overhead lighting, adjustable shelving, magnifier, electrical strips, and bin rails), four stainless steel utility carts (AC2032-SS, 18"W x 27"L x 34"H with 2 shelves and 3" casters), six monitor mount and keyboard holders (CU-1206), and one sterile wrap cart (CC-3802-714, 38"W x 20"D x 63"H with adjustable bars and four casters). All items must be delivered, unpacked, and fully installed at Dayton VAMC's Sterile Processing Service with all electrical requirements completed within 60 days of contract award. The contractor must provide all shipping, handling, and installation services and ensure all items comply with the Buy American Act, with manufacturing location disclosure required. Work will be performed in a controlled environment requiring protective clothing compliance (gowns, shoe covers, hair and beard nets). Monthly status reports are required as deliverables, and this is identified as a Brand Name or Equal solicitation.

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Combined Synopsis/Solicitation Notice

SUBJECT*
552-26-2-965-0008 - Prep CART TABLE SURGICAL INSTRUMENT

This solicitation is set-aside for Service-Disabled Veteran- Owned Small Business

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
44131
SOLICITATION NUMBER*
36C25026Q0332
RESPONSE DATE/TIME/ZONE
03-02-2026 16:00 EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
6515
NAICS CODE*
339113
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

CONTRACT SPECIALIST

KEVIN PEEPLES

Kevin.peeples@va.gov 216-487-1978

PLACE OF PERFORMANCE

ADDRESS
Dayton VA Medical Center

4100 W. Third Street

Dayton OH

POSTAL CODE
45428
COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL
https://www.va.gov/
URL DESCRIPTION
Veterans Affairs Home Page
AGENCY CONTACT’S EMAIL ADDRESS
Kevin.peeples@va.gov
EMAIL DESCRIPTION
Contracting Specialist

DESCRIPTION

*= Required Field
Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business ONLY.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113. The FSC/PSC is 6515.

The NCO 10 for Dayton VA Medical Center is seeking to purchase Prep Cart Surgical Instrument Workstation for the Dayton VA Hospital. This solicitation closes on March 2, 2026 @ 4:00 PM. Quotes should be submitted to Kevin Peeples kevin.peeples@va.gov Please reference 36C25026Q0332

This is a Brand Name or Equal Solicitation

Contract Number:
(completed by the CO at time of award)
Task Order Number:
(completed by the CO at time of award if a TO)
IFCAP Tracking Number:
(completed by the requestor. This is the 2237 Number)
Follow-on to Contract and Task Order Number:
(If this is a follow-on order to a previous contract or TO, insert the contract number or the TO number to which it is a follow-on. If this is not for a follow-on, state “Not Applicable”)

1. Contracting Officer’s Representative (COR).

Name:
Erick Story
Section:
Sterile Processing Service
Address:
4100 W. Third Street Dayton, OH 45428
Phone Number:
937-268-6511 ext. 2478

Fax Number:

E-Mail Address:
erick.story@va.gov

2. Contract Title. Acquisition of 6 Prep and Pack Workstations, 4 Stainless Utility Carts, and 1 Sterile Wrapping Holder.

3. Background.

Acquisition of 6 Prep and Pack Workstations, 4 Stainless Utility Carts, and 1 Sterile Wrapping Holder.

.4. Scope.

The Dayton VAMC, Sterile Processing Department, VISN 10 is seeking to Acquisition of 6 Prep and Pack Workstations, 4 Stainless Utility Carts, and 1 Sterile Wrapping Holder. Items will be delivered, unpackaged and, installed in place designated by service leadership.

5. Specific Tasks.

The items need are as follows: See ICGE Requirements The above referenced items should be fully installed with all applicable power requirements hooked up, the items will located at the referenced locations and should be able to function as intended upon completion. While installation of products is active all members of install team will be required to wear protective clothing as defined by service. Cover garmets, shoe coverings, hair and beard nets as applicable.

5.1 Task 1 - Enterprise Management Controls.

5.1.1 Subtask 1 - Integration Management Control Planning. Assembly and install of all items notated above.

5.1.2 Subtask 2 - Contract Management.

Deliverables: Monthly Status Report

Quantity
Unit of Measure
Item
Unit Price
Amount
4
Piece
AC2032-SS

Stainless Steel Utility Cart: includes 2 shelves, 1" lip on back & sides of each shelf, 3" casters, 18" wide x 27" long x 34" high, cart washable wheels.

6
Units
AC1440-EAH-OLT-1SH-MG-ES-3BR-RH

Prep & Pack Workstation 60”W x 30“D x 36“-44”H

- Fully welded stainless steel construction

- Modular design allows for multiple configurations

- Integrated footrest

- 5″ casters (2 swivel & 2 locking)

- EAH: Electronical Adjustable Height

- OLT: Overhead Light

- 1SH: Adjustable Flat Shelving

- MG: Magnifier

- ES: Electrical Strip

- 3BR: QTY3 Bin Rails

- RH: Spool Holder

6
Piece
CU-1206

Monitor Mount and Keyboard Holder

1
Units
CC-3802-714

Sterile Wrap Carts 38”W x 20”D x 63”H.

• Stainless steel welded construction

• Solid bottom shelf for additional storage

• Four (4) adjustable bars (adjustable in 1″ increments for comfortable work height)

• 3″ casters (2 swivel & 2 locking)

freight
Each
Shipping and Handling

5.2 Task 2.

6. Performance Monitoring

7. Security Requirements N/A

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9. Other Pertinent Information or Special Considerations.

Work will need to be completed in a controlled environment, any access to area will follow the dressing requirements of the department.

a. Identification of Possible Follow-on Work.
N/A
b. Identification of Potential Conflicts of Interest (COI).
N/A
c. Identification of Non-Disclosure Requirements.

N/A

d. Packaging, Packing and Shipping Instructions.

All items associated with this project must be provided by contractor. All movement, shipping, and installation will be provided by contractor.

e. Inspection and Acceptance Criteria.

All items associated with this project must be provided by contractor. All movement, shipping, and installation will be provided by contractor.

f. Buy American Act All items must conform to the Buy American Act statues. If items or parts of the order are not made in America that could mean the difference between awarding the contract to your business or not. Orders that do not comply with the Buy American Act require additional reviews from higher levels of management, which in turn adds weeks or even months to being able to award the order.

While this is a best value determination, value is also determined by how long it will take to complete the order. Along with your quote, please state where the item(s) were manufactured.

10. Risk Control Work will need to be completed in a controlled environment, members working in controlled area will be required to dress following the department standards.

11. Place of Performance.

Dayton VAMC, Sterile Processing Service.

12. Period of Performance.

60 Days from award of contract.

13. Delivery Schedule.

SOW Task#
Deliverable Title
Format
Number
Calendar Days After CO Start
1
Hospital Design
Contractor-Determined Format
Standard Distribution*
Draft - 15

Final - 60

2
Monthly Status Report
Contractor-Determined Format
2 Copies to COR; Letter Only to CO
Monthly, on 5th Workday

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.

CLAUSES

FAR Number
Title
Date
52.209-6
PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT
JAN 2025
52.212-4
CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS
NOV 2023
52.212-5
CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)

JAN 2025

52.232-33
PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT
OCT 2018
52.252-2
CLAUSES INCORPORATED BY REFERENCE
FEB 1998
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS
MAR 2023
52.233-1
DISPUTES
MAY 2014
52.233-3
PROTEST AFTER AWARD
AUG 1996

852.219-76

852.203-70 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)

COMMERCIAL ADVERTISING

JAN 2023

MAY 2018

852.232-72
ELECTRONIC SUBMISSION OF PAYMENT REQUESTS
NOV 2018
852.237-70
CONTRACTOR RESPONSIBILITIES
OCT 2019

PROVISIONS

52.212-1
INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS
SEP 2023
52.212-2
EVALUATION--COMMERCIAL ITEMS
NOV 2021
52.212-3
OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS
MAY 2024

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