36C25026Q0318.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Chillicothe VA Medical Center

17273 OH-104

Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Ryan Stark ryan.stark@va.gov 740-773-1141 Ext. 16982

PLACE OF PERFORMANCE

420 N James Rd

Columbus Ohio

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 335311, with a small business size standard of 1000 employees.

The FSC/PSC is J061.

The Chalmers P Wylie Ambulatory Care Center is seeking to purchase non-personnel service to perform required testing on the electrical distribution system according to National Fire Protection Association (NFPA) 70B, the Joint Commission and the ANSI/NETA MTS-2019 at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC) which includes Main Building, Energy Center, Engineering Building, and Parking Garage.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

All interested companies shall provide quotations for the following:

Supplies/Services

Three-Year Electrical System Preventive Maintenance Survey Performance Work Statement (PWS)

PART 1

General Information

1.0 General

This is a non-personal service contract to provide all labor, material, tools, equipment, and personal protective equipment (PPE) to perform required testing on the electrical distribution system according to National Fire Protection Association (NFPA) 70B, the Joint Commission and the ANSI/NETA MTS-2019 at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC) which includes Main Building, Energy Center, Engineering Building, and Parking Garage. Work shall be performed by journeyman electricians qualified for the voltage level of the various equipment. Due to the nature of the work, all work will be performed during non-business hours. All work shall be coordinated with Engineering Service. Contractor shall schedule work at least 8 weeks in advance to assure proper coordination with facility staff. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

http://www.netaworld.org/standards/ansi-neta-mts

1.1 Contracting Officer’s representative (COR)

The Contracting Officer’s Representative (COR) will be the principal liaison for the Contractor during the duration of the contract and must be contacted prior any performance on equipment.

1.2 Specific Tasks

The contractor shall perform maintenance according to NFPA 70B, Attachment 2 ANSI/NETA MTS-2019 7.0 to 8.0 including primary injection testing according to the Electrical Equipment Listing.

At a minimum, the work shall include the following:

· Transformers of 500KVA or larger shall be cleaned interiorly, inspected for signs of overheating and inspected for any damages to the housing, connection points, or insulation.

· Dry type transformers must be thoroughly cleaned, both interior and exterior, and inspected for overheating.

· Electrical equipment (including, but not limited to Automatic Transfer Switches (ATS) switchgears, switchboards, distribution panels, motor control centers, and all related components) are required to be inspected, tested, maintained, and/or calibrated as follows:

· Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; COMPRESSOR AIR IS NOT TO BE USED FOR THIS PURPOSE. Visually inspect for signs of overheating, misaligned contacts, damage insulation, or lose lugs.

· Lubricate all moving parts with manufacturer’s approved lubricants

· Test and exercise circuit breakers located in switchgears, switchboards, distribution panels to ensure operation under overload and short circuit conditions. The VA will provide updated short circuit study for all circuit breaker adjustments according to the recommended setting by the study.

· Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

· Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

· Identify hot spots in the electrical equipment. This work must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

· Calibrate and maintain adjustable protective relays.

· Test all control systems equipment for proper operation after maintenance is performed and before placing them back in operation.

· Full testing shall be performed for all breakers rated above 200 Amps throughout the facility.

· Provide complete written report of the work performed to the VAACC within fourteen (14) days of completion. Information shown in the report shall be as follow:

· Company’s name, address, telephone and fax numbers.

· Name and signature of contractors who perform the maintenance and testing.

· VA Work Contract Number, name and number of VA Contracting Officer.

· Date and Time of Work.

· Copies of contractors’ valid license, professional and training certificates.

· Descriptions and model number of specialized tools and equipment used, such as torque wrench, infrared scanning camera, etc.

· Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

· Description of work items.

· Test data.

· Submit three (3) hard copies of the complete written report, and one (1) CD-Rom of the electronic version of the report in Microsoft Word format to the COR within fourteen (14) calendar days of work.

· Provide recommendations for any repair, replacement, or other potential corrective action that should be taken as a result of the test. For any devices tested which do not pass testing or inspection, the COR must be notified immediately, as well as documenting the information in the report.

· Contractor is responsible for contacting American Electric Power (AEP) to disconnect and reconnect main feed to the VAACC.

· Contractor has no more than 30 days after award to commence work and 180 days for all work to be complete, unless prior coordination has been made and approved by the Government

· Site visit is strongly recommended.

1.3 Contractor Qualifications

Contractor shall be certified by the InterNational Electrical Testing Association (NETA) as NETA Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractor shall have safety trainings either on-the-job or class-room type in electrical safety outline in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E-Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references:

· NFPA 70, National Electrical Code

· NFPA 70B, Recommend Practice for Electrical Equipment Maintenance

· NFPA 70E, Standard for Electrical Safety in the Workplace

· NFPA 110, Standard for Emergency and Standby Power Systems

· OSHA Standard 29 CFR 1910, Subparts I & S

· NETA, Maintenance and Testing Specifications

· VHA Directive 1028, Facility Electrical Power Systems.

All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

1.4 Hours of Work:

Contract employees will work during non-business hours 7:00PM - 6:00AM Monday – Friday.

1.5 Place or Performance:

The work to be performed under this contract will be performed at:

VA Chalmers P. Wylie Ambulatory Care Center (VA ACC) 420 N. James Road Columbus, OH 43219

1.6 Type of Contract:

The government anticipates the award of a Firm-Fixed Price contract.

1.7 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facility, equipment, and materials shall be secured

PART 2

Definitions & Acronyms

2.0 Definitions and Acronyms

2.1 Definitions:

• CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

• CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

• CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

• DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

• DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

• KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

• NOT TO EXCEED (NTE). The price and/or quantity that the contract or Contract shall not exceed.

• PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

• QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

• QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be utilized by the government for surveillance of contractor performance.

• QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

• SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

• WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

The contract period of performance is 180 days from the contract award date.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

( End of Statement of Work)

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (Sep 2023) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, email, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Quotation Amendments;

(10) Past performance information will not be considered in simplified acquisition procurements.

(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. This section intentionally left blank.

(e) Multiple Quotes. This section intentionally left blank.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

(h) Multiple awards. This section intentionally left blank.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (Feb 1998) – full text is available at: http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following solicitation provisions are incorporated by reference:

· FAR 52.204-7, “System for Award Management” (Nov 2024)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (Aug 2020)

· FAR 52.204-20, “Predecessor of Offeror, (Aug 2020)

· FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (Nov 2021)

· FAR 52.204-27, “Prohibition on a ByteDance Covered Application” (Jun 2023)

· FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures” (Dec 2023)

· FAR 52.209-7, “Information Regarding Responsibility Matters” (Oct 2018)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (May 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

· FAR 52.214-21, “Descriptive Literature” (Apr 2002)

· FAR 52.225-2, “Buy American Certificate” (Oct 2022)

· FAR 52.229-11, “Tax on Certain Foreign Procurements – Notice and Representation” (Jun 2020)

· FAR 52.233-2, “Service of Protest” (Sep 2006)

· VAAR 852.215-72, “Notice of Intent to Re-Solicit” (Oct 2019)

· VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution” (Sep 2018)

· VAAR 852.233-71, “Alternate Protest Procedure” (Sep 2018)

· VAAR 852.239-75, “Information and Communication Technology Accessibility Notice” (Feb 2023)

· VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (Jan 2008)

FAR 52.252-2, “Clauses Incorporated by Reference” (Feb 1998) – full text is available at: http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following contract clauses apply to this acquisition:

· 52.203-6, “ALT I. Restrictions on Subcontractor Sales to the Government” (NOV 2021)

· FAR 52.203-17, “Contractor Employee Whistleblower Rights” (Nov 2023)

· 52.203-19, “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements” (JAN 2017)

· FAR 52.204-13, “System for Award Management Maintenance” (Oct 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (Aug 2020)

· 52.209-6, “Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded” (JAN 2025)

· 52.209-10, “Prohibition on Contracting With Inverted Domestic Corporations” (NOV 2015) (DEVIATION NOV 2025)

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

· Addendum to FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Jan 2025) The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (a) (1)–(7) Subparagraph (b) (4),(5),(9),(12),(31),(32),(33),(34),(36),(39),(49),(51), (55) and (59)

· 52.222-36, “Equal Opportunity for Workers with Disabilities” (JUN 2020) (DEVIATION NOV 2025)

· 52.222-50, “Combating Trafficking in Persons” (NOV 2021) (DEVIATION NOV 2025)

· 52.223-23, “Sustainable Products” (MAY 2024) (DEVIATION NOV 2025)

· FAR 52.225-1, “Buy American – Supplies” (Oct 2022)

· 52.226-8, “Encouraging Contractor Policies to Ban Text Messaging While Driving” (MAY 2024)

· 52.229-12, “Tax on Certain Foreign Procurements” (FEB 2021) (DEVIATION SEP 2025)

· 52.232-33, “Payment by Electronic Funds Transfer-System for Award Management” (OCT 2018)

· 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (MAR 2023)

· 52.233-3, “Protest after Award” (AUG 1996) (DEVIATION NOV 2025)

· 52.233-4, “Applicable Law for Breach of Contract Claim” (OCT 2004) (DEVIATION NOV 2025)

· 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” (APR 1984)

· 52.237-3, “Continuity of Services” (JAN 1991)

· 52.240-91, “Security Prohibitions and Exclusions” (DEVIATION NOV 2025)

· 52.244-6, “Subcontracts for Commercial Products and Commercial Services” (JAN 2025) (DEVIATION OCT 2025)

· 52.252-6, “Authorized Deviations in Clauses” (NOV 2020)

· 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023) (DEVIATION)

· 852.219-75, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction” (JAN 2023) (DEVIATION)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (Nov 2018)

· VAAR 852.242-71, “Administrative Contracting Officer” (Oct 2020)

· VAAR 852.247-72, “Marking Deliverables” (Oct 2018)

· VAAR 852.247-73, Packing for Domestic Shipment” (Oct 2018)

· VAAR 852.201-70, “Contracting Officer’s Representative” (Dec 2022)

· VAAR 852.203-70, “Commercial Advertising” (May 2018)

· VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors” (Deviation) (Jan 2023)

· VAAR 852.215-71, “Evaluation Factor Commitments” (Oct 2019)

· VAAR 852.222-71, “Compliance with Executive Order 13899” (Deviation) (Apr 2025)

· VAAR 852.246-71, “Rejected Goods” (Oct 2018)

· VAAR 852.212-71, “Grey Market and Counterfeit Items” (Feb 2023)

**NOTE: A site visit will be held on Wednesday, March 24, 2026 at 9:00 AM EST. All interested parties who attend the site visit shall follow signs to the Engineering Building at the Chalmers P Wylie VAACC, 420 N James Rd., Columbus Ohio 43219 to check in.

Questions/Clarifications: In order to maintain integrity, all quoters are advised that any questions/clarifications shall be submitted in written form via email to the Contracting Officer designated in the solicitation and shall be received no later than 10:00 AM EST on March 26, 2026. Questions after that date may not be accepted.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12, and the best overall value to the Government considering the evaluation factors listed below. The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government may determine that a quote is unacceptable if the quoted prices are significantly unbalanced or not all required information is provided.

Preparation of Quotes: The Government shall not pay any costs incurred in preparation and submission of quotes.

The Items identified below detail the criteria that will be required to be included in the submission of a quote package for consideration for award. Quotes should ensure that there is enough information in addition to the required information below to adequately describe how the quoter expects to meet or exceed the requirements identified in the Performance Work Statement. Failure to meet any requirement established in this RFQ may result in rejection of the quote.

Only emailed quotes shall be accepted. Quoter shall ensure that the quote is received to the designated contracting person prior to the closing date and time.

Failure to submit the necessary information may render the Quote unacceptable, in which case it will not be considered for award. Quotes will be evaluated in accordance with the criteria set forth below. Quoters are encouraged to submit quotes that represent the best terms and conditions of the Quoter.

Only emailed submissions sent to the Contracting Officer, Ryan Stark, at ryan.stark@va.gov will be accepted.

Quoter shall provide:

· Narrative on how the vendor will meet all requirements in the Statement of Work and in accordance with all required regulations

· Copies of required certifications permitting the vendor to provide the services

· Pricing information with a breakdown of all labor (separate labor categories) and materials

· At least three and not more than five past performance for work of a similar size and scope

· Completed and signed Limitation on Subcontracting – VAAR 852.219-75

1. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

· Pricing

· Pricing will be evaluated whether it provides “best value” to the Government when compared to the IGCE, which was determined utilizing past and current contract pricing and informal quotes

· Technical

· Whether the vendor’s technical narrative describes a clear and concise plan to meet all requirements in the SOW and whether the vendor has a clear understanding of the SOW

· The quoter’s narrative will be compared to the SOW to ensure all requirements are included in the narrative and described in a manner that meets the SOW and all required regulations, as stated in the SOW

· Whether the vendor has the proper licensing and or certifications to perform the required services

· Past Performance

· The Government will review the quality, relevancy, and recency of the Quoters past performance as it relates to the probability of successful accomplishment of the required offeror

2. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

3. FAR 52.212-4, Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023) facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received via email to ryan.stark@va.gov not later than 10:00 AM EST on March 31, 2026.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

· Contracting Officer – Contracting Officer

· Email – ryan.stark@va.gov

852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

(End of clause)

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