36C25026Q0260.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10

24 Frank Lloyd Wright Drive Ann Arbor, MI 48105

POINT OF CONTACT*

Contracting Officer Jeannie Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

2215 Fuller Road

Ann Arbor, MI 48105

VENDORS ARE PROHIBITED FROM

CONTACTING FACILITY IN REGARD TO THIS SOURCES SOUGHT NOTICE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice for Aquarium Maintenance & Cleaning Services as identified in the Statement of Work (SOW) for the Ann Arbor VA Medical Center in Ann Arbor, Michigan. The contractor shall furnish all necessary tools, parts, labor, supplies, materials, equipment, supervision and transportation necessary to furnish the services noted below.

A DRAFT SOW is attached to this notice and is subject to change should a solicitation be issued as a result of this notice.

Please respond if you have the ability and actual intention to complete this requirement. All of the following information is required in your response:

· SAM UEI NUMBER – provide this in the email text

· GSA Contract Number – provide this in the email text

· Capabilities Statement

· Confirmation of actual intent to submit an offer should an RFQ be posted in future

· Company name and address

· Point of contact information (name, phone, email)

· Socioeconomic size status (example: large business, small business, WOSB, SDVOSB, etc.) – provide this in the email text

This Sources Sought Notice is intended to locate any business capable of performance.

The anticipated NAICS Code for this requirement is 561720.

This is not a Request for Quotation and quotes shall not be reviewed at this time.

The Government shall not be responsible for any costs incurred by the contractor because of this Sources Sought Notice.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Responses shall be submitted by email only, to Jeannie Ortiz, at jeanne.ortiz@va.gov by Thursday, February 12, 2026, at 10:00 AM Eastern Time (ET). Responses MUST include 36C25026Q0260 in the subject line. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE.

DRAFT STATEMENT OF WORK

A. GENERAL:

The Ann Arbor VA Medical Center (AAVA), located at 2215 Fuller Road, Ann Arbor, MI 48105, requires maintenance and cleaning of two (2) fish aquarium tanks, twice per month, located in the Community Living Center (CLC) and Acute Inpatient Mental Health (AIMH).

B. SCOPE:

1. The contractor shall provide the following services:

a. Maintenance/cleaning site-visit once per month, on same date as one of the cleaning visits.

b. Cleaning of two (2) 75-gallon fish aquarium tanks to include:

i. Cleaning inside & outside of glass.

ii. Cleaning of gravel.

iii. Cleaning of filter system

iv. Provide any water tests/treatments as necessary.

c. Adjusting plants, rocks, and general underwater scenery.

d. Replacement of aquarium lights (burnt out, broken, malfunctioning).

e. Replacement of filtering materials.

f. After completion of services, Contractor shall clean the immediate area of any water, tools, sponges or any other items.

2. Contractor shall provide fish food appropriate for fish species in auto feeders sufficient for feeding fish for one month at a time.

3. Field Reports:

a. Contractor shall provide a field service report documenting work performed on each visit.

b. Failure to send a field service report may result in non-payment or delay in payment.

4. Contractor shall collaborate with the Service POC/Contracting Officer’s Representative (COR) regarding overall services provided.

5. Plant and Fish replacements will be purchased on an as-needed basis and shall be purchased on a separate purchase order number.

C. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

The Information Security Officer (ISO) requires that all contractors’ employees working on the contract shall be required to take the VA privacy training prior to starting work.

D. GOVERNMENT RESPONSIBILITIES:

Government will provide Contractor access to any rooms or equipment needed to perform the work.

E. DAYS & HOURS OF OPERATION:

1. Work shall be performed Monday through Friday, 7:00 am to 4:30 pm.

2. Work shall not be performed on any federal holidays or any day deemed a federal holiday by the President of the United States. For a current list of all federal holiday, see: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Sources Sought Notice