36C25026Q0175 0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Morgan Stein Morgan.Stein@va.gov

PLACE OF PERFORMANCE

ADDRESS

US Department of Veterans Affairs

John D. Dingell VA Medical Center

4646 John R Street

Detroit MI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Providing questions with answers received – see attached Questions with Responses Quotes are due no later than 12 PM January 9, 2026. There will be no extensions granted.

Please note that a price per unit is required to be provided for all deliverable CLINs listed on the attached Updated Price Quote Schedule – 01.07.2026. However, please note, only the CLINs highlighted in green represent the current estimated quantities of known requirements; the remaining CLINs are included for potential future use on an as-needed basis.

The below estimated quantities represent the Detroit VAMCs current estimated standard quantity of waste generated every month, as follows:

1- 55 gal Pharmacy waste no-hazard medicine quantity (2 per month) 2- 55 gal Pharmacy empty IV bags ( 2 per month) 3- 55 gal Pharmacy chemo vials empty ( 1 per month) 4- 55 gal empty methadone cups non-hazard ( 1 per month) 5- 10-gal black bulk chemo pharmacy ( 1 per 2 months) 6- 10 gal black flammable pharmacy ( 1 per 3 months) 7- 10 gal black aerosol Pharmacy ( 1per 3 months) 8- 30-gal Used Cepheid cartridge ( 3 drums per month) 9- 55 Mix flammable fluid lab ( 2 drums per month) 10- 55 gal used motor oil ( 1/ year) 11- 55 gal Dry lead batteries( 1 / month) 12- 55 gal Lithium Batteries ( 1 / Month) 13- 55 gal Alkaline Batteries( 1 per 3 months) 14- 55 gal irreversible RX destroyer pharmacy ( 1 per 4 months) 15- 4ft used fluorescent bulb ( 4 boxes every 6 months) 16- 8 ft used fluorescent bulb ( 2 boxes every 6 months)

Questions with Responses

1. May we extend the deadline for proposals for all vendors by two weeks until 1/23/2026? This is a large and involved bid and we lost a fair amount of time due to the holidays as well as the bid previously being set aside.

RESPONSE: The deadline will not be extended. The solicitation was originally posted on December 17, 2025 as a full and open competition, with a proposal submission deadline of January 9, 2026. Amendment 0001, issued on December 23, 2025, correcting a typographical error in the combined synopsis language, found in the body of the solicitation, to clarify that the requirement is not set aside. The competitive designation of the solicitation has remained full and open since initial posting (December 17, 2025).

2. Can the waste leave the state of MI for final disposition? … we believe that it should satisfy the requirement found in item 6 of Specific Tasks:

"The contractor shall utilize a designated Transportation, Storage and Disposal Facility (TSDF) located within Michigan and prior to using said facility, shall provide to the COR a copy of the designated facility’s operating license."

RESPONSE: Yes, they can send it to another state if they follow the regulations of Michigan and the final destination state.

3. On the Totals tab, it appears that some of the auto-calculated formulas may be pulling from incorrect line items.

For Transportation and Labor, the totals appear they should reference:

· Base Year: K67 and K68 RESPONSE: Appropriately references =sum(G67*J67) and =sum(G68*J68)

· Option Year 1: K207 and K208 RESPONSE: Appropriately references =sum(G207*J207) and =sum(G208*J208)

· Option Year 2: K347 and K348 RESPONSE: Appropriately references =sum(G347*J347) and =sum(G348*J348)

· Option Year 3: K487 and K488 RESPONSE: Appropriately references =sum(G487*J487) and =sum(G488*J488)

· Option Year 4: K627 and K628 RESPONSE: Appropriately references =sum(G627*J627) and =sum(G628*J628) For Waste Wizard, the totals appear they should reference:

· Base Year: Line 66 RESPONSE: Appropriately references =sum(G66*J66)

· Option Year 1: Line 206 RESPONSE: Appropriately references =sum(G206*J206)

· Option Year 2: Line 346 RESPONSE: Appropriately references =sum(G346*J346)

· Option Year 3: Line 486 RESPONSE: Appropriately references =sum(G486*J486)

· Option Year 4: Line 626 RESPONSE: Appropriately references =sum(G626*J626)

4. The Performance Work Statement references monthly service for industrial hazardous waste removal. Would the Government consider allowing more frequent service (e.g., weekly collections) if operationally beneficial, provided the contractor meets or exceeds all contract requirements? This approach may allow for improved dock coordination and the use of smaller vehicles during peak operational hours.

RESPONSE: Due to the low volume, it once a month only

5. The solicitation states that emergency requests are to be accommodated within two (2) workdays. Could the Government clarify whether “emergency” pickups are expected to occur outside normal pickup hours, or whether they would still take place within the established service window?

RESPONSE: No emergency will be requested, and it would still take place within the established service window.

6. The solicitation requires transport vehicles to be equipped with scales for weighing waste prior to removal. During the site visit, a scale located in the warehouse was shown to attendees. Could the Government clarify whether the awarded contractor may utilize the on-site warehouse scale for weighing waste prior to transport, or if all weighing must be conducted using scales located on the contractor’s vehicle?

RESPONSE: No scale needed in the Vehicle; they could use our facility scale if needed. But the vehicle must follow the Michigan state and DOT regulations.

See attached document: Updated Price Quote Schedule - 01.07.2026.

Amendment to a Previous Combined Solicitation