36C25026Q0131.docx

SUBJECT*

Hazardous Waste Treatment & Disposal - Detroit

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Morgan Stein Morgan.Stein@va.gov All questions shall be emailed to POC above

PLACE OF PERFORMANCE

ADDRESS

US Department of Veterans Affairs

John D. Dingell VA Medical Center

4646 John R Street

Detroit MI

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06.

This solicitation is set-aside for SBA Certified Service-Disabled Veteran Owned Small Businesses (SDVOSB), and will be competed in accordance with FAR 12, Acquisition of Commercial Products and Commercial Services.

The associated North American Industrial Classification System (NAICS) code for this procurement is 562211 – Hazardous Waste Treatment and Disposal, with a small business size standard of $ 47.0 Million Dollars. The FSC/PSC is S222 – Housekeeping / Waste Treatment and Storage.

The Network Contracting Office (NCO-10) is seeking to purchase Hazardous Waste Removal and Disposal Services.

All interested companies shall provide quotations for the following:

ITEM INFORMATION

The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The guaranteed minimum of this contract is $40,000.00. The guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of the contract, inclusive of the base year and all options exercised, shall not exceed $400,000.00.

Individual task orders shall be funded annually. The Contracting Officer is the only authorized individual that can place annual task orders against this contract for the estimated amount of services for the specific timeframe, and the task orders shall be issued to the contractor. Offerors shall offer pricing for the entire estimated quantity for each CLIN.

Task order minimums and maximums are addressed in clause 52.216-19.

Some items listed below are estimated quantities: CLINS/SLINS 0001, 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, 0010, 0011 and subsequent option year CLINS/SLINS.

Vendor shall invoice monthly, for ONLY actual services rendered. DO NOT perform other than those identified, unless the ACO has issued a modification to the contract to add a CLIN for that specific action.

Contractor shall invoice for actual performance and shall indicate CLINs/SLINS on all Tungsten Network invoices.

36C25026Q0131 All Offerors shall fill out JDDVAMC PRICE-COST SCHEDULE-FINAL.xls file and submit with their quote response.

36C25026Q0131

PERFORMANCE WORK STATEMENT

Detroit VAMC – Industrial Hazardous Waste Disposal and Destruction Services Updated 11/3/2025

Description: The contractor shall provide any and all labor, equipment, and supplies (including Personal Protective Equipment) (PPE), services, permits, travel, lodging and licenses necessary to perform industrial waste removal, including waste determination, waste preparation, waste transportation to a waste destination facility as well as recycling, package, label, recycle, treatment and disposal or destruction of all industrial hazardous waste streams generated by the Detroit VAMC (VAMC) as listed in this Performance Work Statement and accordance with all Michigan and Federal regulations regarding the handling of hazardous waste including:

· Title 40 Code of Federal Regulations Protection of Environment.

· Title 49 Code of Federal Regulations Transportation.

· Title 29 Code of Federal Regulations Labor; and

· Amendment 13 under Part 111 Hazard waste Management of Michigan Public Act 451 of 1994, Natural Resource and Environmental Protection effective May 5 2025.

Qualifications of Contractor Personnel:

· The majority of the work will be performed by the awarded contractor licensed and certified in waste determination, waste preparation, waste transportation to a waste destination facility, as well as recycling, treatment and disposal or destruction of industrial waste. Certification, with knowledge, skills, and abilities to acutely execute all requirements in this contract.

· All work will be reviewed and approved by the COR and the Safety and Occupational Health Manager.

Detroit VA Medical Center is a Small Quantity Generator (SQG) of Resource Conservation and Recovery Act (RCRA) Hazardous and Non-hazardous Wastes and recyclable materials facility.

VAMC has Generator ID Number MIR000017095 ***NOTE: The Government reserves the right to add or remove any additional Medical Centers, CBOC’s or other facilities to the contract as they become available. Furthermore, the Government reserves the right to add, increase, or decrease types of collected materials, frequencies of collections, or quantities to allow for fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 20% of the base award.

GENERAL REQUIREMENTS

Specific Tasks:

1. Recycling and Disposal: The quantities and types of material will vary for each disposal event. A non-exhaustive list of common waste streams is in the Price-Cost Schedule. The contractor shall provide unit pricing for each of these items with the understanding that not all items will be recycled or disposed each event. The contractor shall invoice VAMC only for actual materials recycled or disposed.

a. The contractor shall perform all tasks in compliance with all applicable regulations, including but not limited to EGLE Michigan EPA regulations(Chapter 2.3 , 2.4), US EPA regulations (40 CFR Parts 260-279), and US Department of Transportation (DOT) regulations (49 CFR Parts 171-179).

b. The contractor shall determine the proper waste characterization, including sampling and analysis, if necessary, for each material with VAMC concurrence.

c. The contractor shall pack all materials in the waste inventory in appropriate shipping containers for safe transport.

d. The contractor shall mark shipping containers with appropriate RCRA and DOT markings and labels.

e. The contractor shall account for all materials being transported by preparing and using appropriate manifests, Land Disposal Restriction forms, and/or other shipping documents as applicable.

f. The contractor shall transport the offered materials on properly permitted and registered vehicles in a safe manner and ensure that the appropriate placards are displayed on the conveyance.

g. The contractor shall recycle all materials whenever technically and economically feasible and shall treat and/or disposal of subcontract for the treatment and/or disposal of all offered materials that may not be technically or economically feasible at a Treatment, Storage, and/or Disposal Facility (TSDF) that has all required permits to treat, dispose, or recycle the waste.

h. The contractor shall provide the signed manifests, certificate of recycling, or other disposal documents from the TSDFs to VAMC within 30 days of transport.

i. The contractor shall provide containers or provide replacement containers for all materials shipped.

2. Controlled Substance Disposal Systems:

a. VAMC currently uses Rx Destroyer™ All Purpose 1 gallon Container that are secured in wall mount with lockable cable. The contractor provided system must provide equivalent performance, diversion security, and space requirements. If contractor provides an alternate disposal system, contractor must also provide an integrated security method to prevent diversion.

b. Contractor will provide disposal of the controlled substance disposal containers under section 5.1 of this Statement of Work (SOW).

3. The contractor shall provide access to an on-line pharmaceutical waste characterization database service for each year of the period of performance for this contract.

a. Online pharmaceutical waste characterization database: The contractor will provide continual access for unlimited users to an online pharmaceutical waste characterization database throughout the performance of the contract. The online database shall include:

i. User friendly search capabilities by NDC, brand name, or generic name.

ii. Easy waste stream identification of sample disposal, patient personnel medications, non-formulary items and new drugs entering the system.

iii. Specific container recommendations for full, partially used, and unused products as well as recommendations for product packaging.

iv. Links to each product’s Safety Data Sheet (SDS) online page.

v. Identification of all items that can safely be disposed of down the drain or in regular trash.

vi. Best Management Practices information for special wastes.

vii. Specific regulatory interpretations to support each classification.

4. The Contractor shall manage the DETROIT VAMC’s industrial waste according to the following methods listed below in descending order of priority:

a. Reclamation or recycling for future use as allowed under federal, state and local regulation.

b. Treatment at a state or federally permitted facility.

c. Management of Michigan Liquid Industrial Waste at a local or state permitted facility; and

d. Long-term landfill burial internment in a state or federally permitted facility.

5. The contractor shall manage the following industrial wastes accordingly unless prior written approval is provided by the COR:

a. Batteries; lamps; circuit boards; consumer electronics and used oil shall be recycled.

b. All pharmaceutical waste shall be considered a universal waste; therefore pharmaceutical waste shall be accepted by a licensed designated facility located in Michigan; and

c. Shipments of any waste or recyclable outside of the United States of America are strictly prohibited.

6. The contractor shall utilize a designated Transportation, Storage and Disposal Facility (TSDF) located within Michigan and prior to using said facility, shall provide to the COR a copy of the designated facility’s operating license.

7. Within two (2) days of receiving a request for containers from the COR or their designee, the contractor shall provide the type and quantity of containers requested pursuant to the limits specified in the Schedule of Supplies/Services. The containers provided by the contractor shall also meet the following requirements:

a. DOT Hazardous Materials packaging requirements.

i. containers that are clean for direct use within hospital areas, i.e., will not have dust, residue, rust, or any other condition indicating the container is not clean.

ii. containers that are inspected upon delivery by the COR who shall have the right to reject any containers deemed unsatisfactory/not clean.

8. The contractor shall ensure the transport vehicle used during each visit to the DETROIT VAMC contains the latest copy of the Emergency Response Guidebook which will be used to satisfy 49 CFR 172.600 Subpart G Emergency Response.

9. The contractor shall provide and display all placards required pursuant to 49 CFR 172.500 Subpart F, Placarding.

10. The contractor shall accommodate all DETROIT VAMC emergency requests for collection of industrial waste within two (2) workdays from receiving the request from the COR or their designee.

11. The contractor shall provide lab pack services to the DETROIT VAMC on an as-needed basis. Prior to removal of the lab pack items from the DETROIT VAMC, the contractor shall complete and provide to the COR of this document. Additionally, within ten (10) days of receiving the DETROIT VAMC’s request for lab pack services, the Contractor shall provide a price quote for the disposal of the waste listed.

a. When information is not available but needed to document waste determination and disposal requirements for lab pack items the Contractor shall conduct field testing.

b. Field testing may include Acid/Base pH, Oxidizer Risk, and Organic Solvent/Petroleum Distillate Risk.

c. Tests performed with associated results shall be documented.

d. If waste requires analytical testing beyond the above field-testing parameters, the Contractor shall inform the COR. The COR will manage the additional laboratory testing requirements outside of this contract.

e. The contractor shall obtain and provide to the COR the information used to properly and accurately perform lab pack waste determination in accordance with Federal State and Local regulations. Information shall include safety data sheets, technical data sheets and analytical data. The Contractor shall determine and indicate the waste code(s); and

f. The contractor shall indicate the Lab Pack Container Number that will correlate to the DOT shipping paper. The contractor shall package lab pack waste containers in accordance with 49 CFR 173.12 Exceptions for shipment of Waste Materials. The COR will provide an area where the contractor shall segregate containers for future packaging purposes at the start of the service task

12. At least 15 days prior to a scheduled routine transportation of the DETROIT VAMC’s industrial waste, the COR will provide the Contractor the document with the first two columns completed, i.e. anticipated volume, waste description or common name. At least ten (10) days prior to the routine transportation of the DETROIT VAMC’s industrial waste, the Contractor shall complete and return to the COR.

a. Should the DETROIT VAMC identify additional waste requiring disposal after the COR’s initial disposal request, it shall be the contractor’s discretion regarding whether the additional waste may be included on the forthcoming service task, i.e. designated facility acceptable, enough room on truck, contractor has labels, markings, placards readily available.

13. The Contractor shall provide a job sheet to the COR at the end of each day the Contractor is working on-site. The job sheet shall include:

a. Time arrived on-site

b. Time leaving site (COR may estimate time leaving site at the time of DOT shipping paper certification)

c. Name(s) of staff member(s) and their title(s) who are completing service task.

d. Inventory of items delivered; and

e. Inventory of items to leave the facility if not already denoted on the DOT shipping paper.

14. Prior to loading industrial waste onto a transport vehicle the Contactor shall:

a. Affix required labels and markings to each shipping container.

b. Weigh each container and indicate the actual weight to the nearest half lb.

c. Allow the COR the opportunity to inspect the containers for regulatory compliance. Any issues or concerns noted by the COR shall be addressed and corrected by the contractor prior to transport vehicle loading. Transport vehicle loading shall not take place until the COR, or their designee authorizes the contractor to proceed with loading the transport vehicle.

15. After loading the transport vehicle the Contractor shall:

a. Complete the DOT shipping papers including denoting on the shipping paper the number and size of each container, i.e. 6 x DM 55 , 2 x DM30, designated facility approval number, and emergency response guidebook number. When using US EPA Uniform Hazardous Waste Manifest, the Contractor shall document the above in Section 14, Special Handling Instructions and Additional Information.

i. ensure legible driver’s signature on DOT shipping papers.

ii. Provide completed DOT shipping papers to the COR or his/her designee for DETROIT VAMC certification; (any issues or concerns noted by the COR shall be addressed and corrected by the contractor prior to document certification. The contractor shall not transport wastes off the DETROIT VAMC property without COR concurrence); and

iii. Provide any other documents related to the service task, i.e. land disposal restriction form, final completed profiles.

iv. After the COR certifies the DOT shipping papers, the contractor shall

v. Provide the COR the ‘generator’s initial copy’ of the US EPA Uniform Hazardous Waste Manifest shipping paper, if applicable.

vi. Affix required placards to the transport vehicle; and

vii. Allow the COR the opportunity to inspect the placards for compliance. Any issues or concerns noted by the COR shall be addressed and corrected by the contractor prior to the transport vehicle leaving the DETROIT VAMC property.

16. The Contractor shall provide to the COR the ‘designated facility to generator’ copy of US EPA Uniform Hazardous Waste Manifest, when applicable, within 35 calendar days of the initial transportation date, i.e. line item #17 on manifest.

17. The Government will not authorize payment until such time that the COR receives a properly prepared invoice and the ‘designated facility to generator’ copy of US EPA Uniform Hazardous Waste Manifest.

18. The Contractor shall obtain and maintain all necessary documentation to prove that the industrial waste service was accomplished in accordance with applicable federal, state and local regulations and deliver within five (5) business days of the Government’s request, copies of said documentation to the DETROIT VAMC for inspection.

Inspection and Acceptance Criteria: The coordinating service for this initiative is GEMS Manager.

All services will be scheduled with the Detroit VAMC Green Environmental Management Systems (GEMS) Program Manager, and this position will monitor and inspect all work for accuracy.

Place(s) of Performance:

Detroit VAMC 4646 John R Street, Detroit, Michigan, 48201 Room: LL501(HazMat)

During these visits, the contractor’s transport vehicle shall be parked at the Detroit VAMC warehouse dock only during loading activities. All other contractor vehicles must park in the Detroit VAMC parking deck.

Period of Performance: The estimated base ordering period of the contract will be for 12 Months with 4 possible additional ordering periods, exercisable at the Governments discretion and funded by separate task orders.

PICK-UP SCHEDULE: The contractor is fully responsible for the pickup and transport of all Industrial Hazardous waste.

PICKUP DESIRED FOR CONTRACT:

· Detroit main facility shall be picked up Monthly. The estimated weight of all pickups for the main facilities is listed in the Price-Cost Schedule.

· The Point of contact for all waste removal is the COR, Program Manager, Assistant Program Manager or Safety Manager. Their contact information will be provided during the kickoff meeting.

Any changes to any of the pickup day or time shall be coordinated with the COR, Program Manager, Assistant Program Manager or EVS Waste Supervisor with sufficient time to allow for adequate staffing coverage and/or dock status at the facility. Any changes to pick-up frequencies shall be coordinated/approved with the COR, Program Manager, Assistant Program Manager, prior to any changes in performance.

PICKUP SCHEDULE:

The contractor shall observe the following hours of work for pick-up of industrial hazardous waste (excluding emergency pickup) shall begin no earlier than 9:00 am EDT and no later than 12:00 pm EDT; and shall complete the work and be off site no later than 3:30 pm.

No pick-up service is to be performed on Saturdays, Sundays and Holidays except with prior arrangement.

The Eleven (11) holidays observed by the Federal Government are:

· New Year’s Day January 1

· Martin Luther King’s Birthday 3rd Monday in January

· Washington’s Birthday 3rd Monday in February

· Memorial Day last Monday in May

· Juneteenth National Independence Day June 19

· Independence Day July 4

· Labor Day 1st Monday in September

· Columbus Day 2nd Monday in October

· Veterans’ Day November 11

· Thanksgiving Day 4th Thursday in November

· Christmas Day December 25

· Or any other day specifically declared by the President of the United States to be a national holiday.

Pickups scheduled on National holidays will be made on the next workday (business day) after the holiday.

A full year calendar schedule for each location will be provided to Station POCs and the Contracting Officer at the start of every year, and changes will be provided within the week of the changes. Excluding any facilities that are on an as needed basis. No changes shall be implemented without concurrence from the Station POC and Contracting Officer.

INDUSTRIAL HAZARDOUS WASTE: Consists of hazardous waste, non-hazardous waste, liquid industrial waste and recyclable with these specifications included in all classes

· Hazardous waste is defined by the State of Michigan as waste that poses a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed. This includes wastes that are ignitable, corrosive, reactive, or toxic.

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) regulates hazardous waste under Part 111, Hazardous Waste Management, of the Natural Resources and Environmental Protection Act (NREPA), 1994 PA 451, as amended. Examples of hazardous waste can include certain spent solvents, electroplating wastes, and some discarded commercial chemical products. infectious waste, pharmaceutical waste, chemical waste, and radioactive waste.

· Non-hazardous waste refers to industrial waste that does not meet the criteria for hazardous waste. While not classified as hazardous, it still requires proper management and disposal to prevent environmental contamination and protect public health. This category often includes general industrial trash, construction and demolition debris, and certain process wastes that are not ignitable, corrosive, reactive, or toxic according to regulatory definitions. The management of non-hazardous industrial waste is typically regulated under Part 115, Solid Waste Management, of NREPA.

· Liquid industrial waste encompasses any waste that is generated by an industrial or commercial process and is in a liquid state. This category can include both hazardous and non-hazardous liquids. Examples might range from wastewater treatment sludge and spent coolants to certain types of oils and chemicals that are not classified as hazardous but are still in liquid form. laboratory chemicals, pharmaceutical waste, and certain cleaning solutions.

Michigan's regulations for liquid industrial waste are primarily found in Part 121, Liquid Industrial Waste, of NREPA. This part focuses on the proper transportation, storage, treatment, and disposal of these wastes to prevent spills and environmental damage.

· Universal Waste refers to specific categories of hazardous waste that are subject to streamlined regulations, making their collection and management less burdensome than other hazardous wastes. This regulatory approach aims to encourage proper disposal and recycling of these commonly generated hazardous materials, thereby preventing them from entering municipal landfills and causing environmental harm. The primary categories of universal waste in Michigan, as defined by the Michigan Department of Environment, Great Lakes, and Energy (EGLE), include:

1- Batteries: This category encompasses a wide range of batteries, including nickel-cadmium, lead-acid (sealed and unsealed), mercury, Lithium and other battery types that exhibit hazardous waste characteristics.

2- Pesticides: Recalled or unused pesticides that meet the definition of hazardous waste are classified as universal waste. This includes agricultural, household, and industrial pesticides.

3- Mercury-containing equipment: Devices and components that contain elemental mercury, such as thermostats, thermometers, and certain switches, fall under this category. The mercury content makes them hazardous if improperly disposed of.

4- Lamps: This category includes fluorescent lamps, high-intensity discharge (HID) lamps, neon lamps, mercury vapor lamps, and other electric lamps that contain hazardous constituents like mercury, lead, or cadmium.

5- Antifreeze: While not universally classified as universal waste across all states, Michigan specifically includes antifreeze as a universal waste due to its potential to contain hazardous components like ethylene glycol and heavy metals.

6- Aerosol Cans: As of recent updates, non-empty aerosol cans that contain hazardous propellants or contents are also regulated as universal waste in Michigan, simplifying their management and promoting recycling.

7- Universal Waste Pharmaceutical (Universal Pharm) means a waste pharmaceutical managed in accordance with streamlined universal waste standards adopted for specific, common, hazardous waste types. Pharmaceuticals have been a universal waste type in Michigan since December 16, 2004. Universal Waste Pharmaceuticals includes RCRA/Part 111 pharmaceuticals intended for discard, their containers that are not RCRA“empty,” NIOSH hazardous drugs, and investigative chemotherapy agents. Non-hazardous pharmaceuticals may be included; however, once mixed are all subject to RCRA/Part 111universal waste regulations. Universal Waste Pharmaceuticals includes only drugs. It does not include spill cleanup materials from hazardous pharmaceutical spills or contaminated personal protective equipment used with hazardous pharmaceuticals. For additional detail on what is a universal waste pharmaceutical, please see the Universal Waste Pharmaceutical Guide Sheet provided as part of this guide.

· Recyclables are materials that can be collected, processed, and remanufactured into new products, thereby diverting them from landfills and conserving natural resources. For industrial settings, this can include a wide array of materials such as scrap metals, paper and cardboard, plastics, glass, and certain electronic waste. While not explicitly a "waste" in the traditional sense when managed properly, the State of Michigan encourages and regulates the recycling of industrial materials to promote sustainability and reduce waste generation. Various initiatives and regulations under EGLE support industrial recycling efforts, often falling under the broader scope of solid waste management and resource recovery.

Each facility shall provide to the contractor and contractor shall collect and remove from each facility premises, treat and dispose of all “Industrial Hazardous Waste” generated by each facility in accordance with the terms of this agreement. Each facility is responsible for ensuring the Industrial Hazardous Waste is transferred to the designated and secured collection and pick up site for the contractor. The term “Industrial Hazardous Waste”: as used herein, shall include only those wastes defined by the United States Environmental Protection Agency (USEPA) as infectious waste in its Guide for Infectious Waste Management #EPA/530-SW-86-014, or defined by the USEPA as medical waste in 40CFR259.30 and any other wastes identified as infectious waste in any other applicable federal, state, county or municipal laws, regulations and guidelines.

Categories of Industrial Hazardous Waste(s) are identified in compliance with 40 Code of Federal Regulations (CFR) part 261.

PROVISIONS OF STORAGE CONTAINERS: The Contractor shall provide clean, disinfected, rigid plastic containers to the Government at each pickup of stored industrial hazardous waste. The Contractor will provide an adequate number of barrels/containers.

. The Contractor shall provide the quantity of containers as needed and will exchange a clean disinfected container for each filled container picked up. Whenever full containers are picked up at the hospital, a sufficient number of disinfected empty containers will be left in exchange. All containers shall be prominently labeled. Industrial Hazardous waste will be packed, coded, labeled and manifested per USEPA, USDOT, and State of Michigan regulations, statutes, and codes.

1. The Contractor shall provide the necessary storage containers and other equipment (e.g., pallets) when needed for use in the designated storage area(s) sufficient for the Medical Center. Contractor shall provide replacement containers on an as needed/required basis at no cost.

2. Current Detroit VAMC Plastic containers are 36 Gallon size with lids.

3. The Detroit VA Medical Center would prefer larger containers ideally up to 55 Gallon ,totes if practicable.

4. Containers shall have the following key characteristics at a minimum.

· HEAVY-DUTY: Storage bin is a heavy-duty storage container used for storing and transporting items

· INTEGRAL LID: Preferable to mitigate lost or misplaced lids.

· SECURE LID: Lid snaps tight, keeping contents secure within

· STACKABLE STORAGE: Containers stack securely for efficient use of space.

· HIGH STRENGTH RESIN: Constructed for high-density polyethylene resin for commercial grade strength.

5. The required par levels (See table below – “PAR Levels”) of industrial hazardous waste bins may vary based on hospital demand. Anticipate fluctuations in par levels up to 20% of the existing par levels. In the event of increased demand, the Station POC will promptly notify the vendor to adjust supply accordingly.

6. The Contractor will be responsible for delivery of the containers and any necessary equipment at the start of the contract and as required during the term of the contract and for removal of same at the conclusion of the contract. All storage containers and other necessary equipment remain the Contractor’s property.

7. Containers designated for industrial hazardous waste transport must comply with both state and federal regulations. These containers are required to sustain their own weight, accommodate the industrial hazardous waste within them, and allow stacking without posing safety concerns. Furthermore, they must be equipped with lids that securely latch shut.

8. Containers must be maintained and kept in good condition, free from holes, vermin, or other foreign matter. The Contractor shall clean and remove any refuse debris, or leakage, which is deposited from the container, serviced under this contract into any area of the Medical Center’s grounds, at no additional cost to the Government. The VA shall approve germicidal solutions used to clean and sanitize containers. EPA registration information, copies of germicidal cleaner and pesticide labels, and material safety data sheets for all products used by the Contractor shall be provided to the Station POC or designee for approval. If, during the contract period, the Contractor changes products, the Contractor for all new products shall provide the same information.

9. If, during the contract period, the VA determines that the condition of any equipment supplied by the Contractor constitutes a hazard to the health, safety or welfare of VA employees, patients, or the general community, the Contractor shall immediately upon receiving notice of such determination, remove the equipment from the VA and replace it with equipment which is approved by the VA.

SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the buildings. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Any notice served on the Contractor or their representative at the site of the work will be considered adequate for fulfilling the notification requirements stated in the contract. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

The contractor shall:

1. Follow all federal, state, and local safety and health regulations regarding necessary safety procedures and equipment.

2. a.1.2. Shall comply with safety instructions issued by a regulatory agency representative and the DETROIT VAMC Safety Officer.

3. Provide and train employees on the use and maintenance of Personal Protective Equipment (PPE) required while performing the service task, i.e. respirators; and

4. Take all necessary safety measures to prevent harm or injury to VA patients, visitors, employees, contractor employees and the environment.

5. In the event of a fire alarm sounding, remain in the area unless DETROIT VAMC personnel (Safety, Engineering or Detroit VAMC Center Police) provide other instructions, or unless a fire situation is in the immediate area, in which case evacuation should be immediate.

6. The contractor is responsible for immediately reporting to the COR any injury or personnel exposures, regardless of severity, experience by contractor staff while working on site. If the COR is not available, the contractor shall report the injury or personnel exposure to the Detroit VAMC Center Police.

LEAK, SPILL, AND RELEASE NOTIFICATIONS:

1. The Contractor is solely responsible for any and all leaks, spills, and releases, regardless of severity, related to or during the performance of the contract.

2. The Contractor shall notify the COR or their designee immediately upon a leak, spill or release while operating on the DETROIT VAMC property. If the COR is not available the Contractor shall report the leak, spill or release to the Detroit VAMC Center Police.

3. The Contractor shall notify the COR within 15 minutes of a leak, spill or release that occurs during transportation. If the COR is not available the Contractor shall report the leak, spill or release to the Detroit VAMC Center Police.

4. The Contractor is responsible for the cleanup of leaks, spills or releases in accordance with local, state, and federal regulations as well as to the satisfaction of the COR and at no cost to the Government.

5. The Contractor shall complete and provide to the COR a written report for all leaks, spills and releases within seven (7) calendar days. The report shall include:

a. Name of the item leaked, spilled or released.

b. Quantity of the item leaked, spilled or released.

c. Location of the item leaked, spilled or released.

i. DOT shipping paper reference, if applicable, i.e. US EPA Uniform Hazardous Waste Manifest number.

d. Names and telephone numbers of local, state and federal regulatory agencies contacted.

e. Names and telephone numbers of local, state and federal regulatory or emergency

i. management, i.e. police, fire department, agencies who responded to the leak, spill or release.

f. Containment procedures initiated.

g. Anticipated clean-up procedures.

h. Disposal location of spill residue; and

i. Copies of regulatory agency emergency response reports including release reporting; and

i. Corrective and preventative action that will be taken to prevent future leaks, spills, or releases.

PICKUP REQUIREMENTS: The Contractor shall provide all operators and vehicles required to disconnect, remove, transport, replace and reconnect the container. VA employees shall, under no circumstances, provide assistance to Contractor personnel in any manner during the container exchange process.

1. At the conclusion of each pick up visit, the Contractor shall provide to the Point of Contact, completed and dated documentation of how many filled storage containers were located for transport. This documentation will comply with all rules and regulations as set forth in EPA Resources Conservation and Recovery Act, Department of Transportation, and Michigan Department of Environmental Protection regulations, statutes, and codes. A completed USEPA/DOT Manifest shall be provided for each pick up from each site and shall be followed by a Certificate of Disposal (CD) stating total poundage destroyed, due at the end of the month. The certificate of destruction shall match weight destroyed to the volumes of industrial hazardous waste for destruction documented upon pick up and transport of the waste. By the fifth (5th) workday of each month, the Contractor will provide to the Point of Contact at the site, weight tickets for all industrial hazardous waste removed and destroyed for the previous month and a written certificate validating the destruction. These will be emailed or faxed to the respective station POC’s indicated below in REPORTING section.

2. The VA reserves the right to randomly inspect, or weigh completed collections on scales. This can include the accomplishment to VA employees with the contractor during pickup, in route to, and at the destruction site.

3. Contractor/Employee Security and Identification:

a. Contractor employees shall wear either name tags identifying the company and employee, or company provided uniforms containing the same information and must be able to communicate in English.

TRANSPORTATION:

1. An appropriate transport vehicle will be used to transport waste to the site of treatment. Safety standards will be implemented to protect patients, Medical Center Staff and the private sector. Contractor shall acquire and maintain all appropriate DOT industrial hazardous waste transportation permits.

1. Vehicles must be in compliance with all Federal and State requirements and be maintained in a clean and sanitary condition.

1. Vehicles will be equipped with Federal and State mandated spill kits.

1. Vehicles will be equipped with U.L. Scales, which will be used to weigh all industrial hazardous waste prior to being removed from the VA Medical Center.

1. Driver/Technicians must be properly trained in the operations of handling and hauling industrial hazardous waste and OSHA requirements for Universal Precautions.

4. At the applicable level of expertise such as 40 Hour HAZWOPER Training, DOT Hazardous Material Transportation training, and industrial accreditations including Certified Hazardous Material Manager or Registered Environmental Manager as required for proper performance of any assigned task. The Contractor shall train personnel in the areas of chemical incompatibility, general first aid procedures and release response.

1. Contractor will be responsible from pick-up site to treatment site. Contractor will be responsible for spills on or off VA Medical property once containers are placed in Contractor’s possession.

1. Contractor will provide 96-hour sustainability back up contingency plan.

1. Contractor will provide a desktop drill once a year at the site for the contingency plan.

1. The Contractor shall have in place an approved Operation and Safety Plan with documentation of employee training and a copy in every transport vehicle.

8. The proper and safe operation of the industrial hazardous waste collection vehicle.

8. The standards and safety precautions for collecting.

8. The approval means of transport.

8. A description of the characteristics and hazards of industrial hazardous waste.

8. The procedures to follow in the event a person is contaminated by industrial hazardous waste.

8. The procedures to follow in the event of a spillage or release of infectious waste including but not limited to clean up and disinfection of contaminated surfaces.

8. The procedures to follow in the event that a load of industrial hazardous waste becomes hot, burning and/or reactive.

8. The procedures to follow in the event of unauthorized waste material are deposited in the collection containers for industrial hazardous waste.

8. The procedures to follow to complete the manifest and to maintain other records required under any ordinance or under federal regulation

8. The procedure to follow to properly disinfect the industrial hazardous waste collection vehicle.

8. Procedures to mitigate releases of hazardous materials/waste and notifications to authorities as required under federal, state, and local laws, statutes, and codes.

WEIGHING SYSTEM: Contractor will provide a certificate weighing system to enable proper billing for waste poundage disposed, i.e. if the disposal container weighs 14 pounds and Contractor is to dispose/haul 10 containers would be weighed, and container total weight (140 pounds) is subtracted from the gross weight to determine NET total waste poundage to be paid.

PERMITS: Contractor must obtain all necessary permits and/or licenses regarding the pickup and disposal of contaminated medical waste and storage as regulated by state and federal EPA guidelines for bio-hazardous medical waste. The contractor must obtain all necessary permits and/or licenses regarding the packaging, pick up, transport, storage, and disposal of RCRA Listed industrial hazardous waste regulated by USEPA, USDOT, State of Michigan, other states, and local governments. The contractor/transporter agrees to hold the Government faultless for any negligence of contractor/transporter or his/her employees who may wholly or individually be liable for improper disposal during the performance of this contract. Contractors shall obtain all site licenses to generate industrial hazardous waste prior to their expiration or when adding new locations from the state of Michigan and provide those to the COR, Program Manager, Assistant Program Manager or Safety Manager.

TREATMENT OF INDUSTRIAL HAZARDOUS WASTE: The Contractor is fully responsible for destruction and disposal of all industrial hazardous waste generated by the Detroit VAMC. All industrial hazardous waste, waste residues, absorbents, and PPE, etc. waste is to be destroyed in accordance with all local, state, federal and EPA laws and regulations. The Contractor is individually and solely responsible for complying with all government regulation regarding industrial hazardous waste. The Contractor is fully responsible for transport, storage, and disposal (TSD) of all industrial hazardous waste. These wastes are to be destroyed at only approved sites and in accordance with all USEPA, state, and local regulations, statutes, and codes.

Disposal of destroyed industrial hazardous waste shall be only at an approved disposal site as required by the local and state government authority having jurisdiction.

1. Waste must be treated by the Michigan Environmental Protection Agency (MEPA), (approved) methods within the time frame allotted by MEPA.

1. Contractor will provide trip tickets which will include the date, poundage (in U.S. Pounds) and type of waste and number of containers treated.

1. The contractor shall keep and supply records of all industrial hazardous waste per the Reporting section below. The Contractor shall provide copies to each Medical Center, CBOC, or Ambulatory Care Center on a Monthly Basis. All Reporting shall be received by the fifth business day of the following month of performance.

1. Treatment site will be inspected by Medical Center personnel to ensure Contractor is complying with the contract and standards established by the EPA.

REPORTING: Contractor shall provide legible, accurate, and compliant certificates of treatment and destruction of all regular industrial hazardous waste to the Station POCs listed below. Contractor shall provide USEPA/DOT approved Manifests and ultimately Certificates of Destructions (CD) for each and all shipments of RCRA Listed industrial hazardous waste. Legible, accurate, and compliant copies shall be submitted to GEMS Manager or Safety Manager.

The contractor is responsible for providing all documentation for waste stream analysis, proof of insurance, copies of applicable permits, licenses as required by local, state and federal EPA and DOT guidelines or industrial hazardous waste regulations.

· Detroit VA Reports shall be sent to: TBD - Provided at kick-off meeting.

· Reporting shall include the following information for ALL items at a minimum. Reports shall be sent to the Site POC’s monthly and shall be delivered by the 5th business day of performance (i.e., January 2025 reporting shall be submitted to Site POC’s no later than February 7, 2025).

· Date of Pickup

· Pickup Location (Main Facility)

· Waste Stream / Contract CLIN/SLIN

· (Industrial Hazardous Waste) These must be separated or identified by type.

· Number of Containers Picked up.

· NET Weight of waste from Containers

· Place of Destruction

· Date of Destruction

· Method of Destruction

CONTINGENCY PLAN: Contractor shall provide a detailed contingency plan to take effect during any disaster which interrupts service as outlined above.

RATES: Contractor will provide firm-fixed price rates for each designated period. No pass-through costs due to disposal, fuel, or waste contamination such as mercury, or host site increases will be passed on to the Government. All Pickup, Delivery, or container rental fees for this contract shall be included in either the Per Container rate or the per pound rate charged to the Government. All Facilities at the per container rate.

INVOICES:

· INVOICING:

· Payment shall be made monthly in arrears upon receipt of a properly prepared detailed invoice and validated by the Station POC. Invoices must be sent electronically through VA Tungsten Network Portal. https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

· ALL Invoices shall be delivered to Tungsten Network by the 5th business day of the next period of performance (i.e., January 2025 invoice shall be submitted to Tungsten Network no later than February 7, 2025).

· A PROPERLY PREPARED INVOICE SHALL CONTAIN:

· Invoice Number and Date services were provided

· Contract Number

· Contractor’s Name and Address

· Accurate Purchase Order Number

· CLIN(s) & Date(s) of service/period of supply

· Description of Supply or Service provided Broken Down by waste stream

· Total amount due PAYMENTS: Payments will be made monthly in arrears in accordance to FAR Clause 52.232.25, Prompt Payment Act. Payments will be based on the rates established during the solicitation phase, provided the requirements listed in Section B are fully met. The contractor must include contract number, purchase order number and period of service on each invoice.

CONTRACT ADMINISTRATION: The Contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect the price, quantity or delivery terms of this contract.

LIST OF VA FACILITIES AND VA SUPERVISED FACILITIES:

Detroit VA MEDICAL CENTER

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

GEMS Program Manager will:

· Provide all available waste characterization information to the contractor.

· Provide access to its waste storage facilities for performance of the work.

· Sign all manifests as the waste generator.

CONTRACTOR FURNISHED MATERIALS, EQUIPMENT, LABOR AND PERSONNEL:

The contractor shall provide:

· All necessary materials and equipment to perform waste determination as outlined in this document, i.e. computer, SDS, field test kits, designated facility paperwork.

· labels and markings for each container completed prior to arriving on-site to perform a

· transportation to disposal service task; and

· DOT shipping papers and any other documentation related to the service task, i.e. land disposal restriction form, job sheet completed prior to arriving on-site to perform a transportation to disposal service task

· The contractor shall provide all necessary labor to:

· Complete and document the requirements outlined in Attachments #1 and 2.

· Package, label and mark containers in accordance with federal, state, and local

· regulations.

· Create DOT shipping papers and any other documentation required to complete the service task, i.e. land disposal restriction form, job sheet.

When using monitoring and measuring equipment the Contractor will calibrate the equipment in accordance with manufacturer’s specifications and the contractor shall maintain associated records of calibration, i.e. pH meter, weight scale.

The Contractor shall:

· Provide necessary personnel, materials and equipment to meet 49 Code of Federal Regulations Transportation regulations.

· Move industrial waste from storage area(s) to designated loading points.

· Load containers onto the transport vehicle.

· Properly secure the containers in the transport vehicle.

· Equip transport vehicles with all necessary emergency equipment required by applicable state and federal regulations.

· Stock transport vehicles with sufficient emergency supplies and equipment to manage actual and potential releases during loading, transporting or off-loading of hazardous materials; and

· Provide properly licensed transport vehicles in states in which they operate.

Other Pertinent Information or Special Considerations:

The contractor will provide and is responsible for:

· All travel, hotel and per diem expenses.

· Furnishing all material, parts, supplies, PPE, labor, supervision, tools and equipment.

The Government will not furnish storage space at the Detroit VAMC.

Risk Control

· The contractor will check in with GEMS Program Manager, prior to work starting .

· Once the project is completed check in with the GEMS Manager to report on completed work.

· The contractor will provide properly certified and trained personnel and…