36C25026Q0051 0001.docx

36C25026Q0051 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-07-2026 610-26-2-6091-0006 None Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 To all Offerors/Bidders

36C25026Q0051 12-31-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-22-2026 15:00 EST See CONTINUATION Page X One (1) The purpose this modification is to answer questions received from Contractors in response to the solicitation.

This amendment also extends the offer due date, provides dates for site visits and provides an updated price schedule.

Attachment #'s 0446, 0447, 0448, 0449, 0450, 0451 and 0452 are for the Ft. Wayne Campus.

Attachment #'s Marion1 - Marion6 are for the Marion Campus.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

Question: Total number of kitchen hoods at each campus (Marion and Fort Wayne)?

Answer:

· Marion- 3 hoods in Dietetics, 1 hood in Canteen

· Fort Wayne- 1 hood in Dietetics, 2 hoods in Canteen

Question: Total number of exhaust fans at each campus?

Answer:

· Marion- 3 fans in Dietetics, 1 fan in Canteen

· Fort Wayne- 1 fan in Dietetics, 1 fan in Canteen

Question: Total number of duct systems associated with each hood/exhaust configuration?

Answer:

· Marion- Dietetics hoods are very big but very accessible, Canteen hood is relatively small but very accessible

· Fort Wayne- One each for Dietetics and Canteen

Question: Any variations in system size, accessibility, or configuration between the two (2) campuses?

Answer:

· Marion- campus hoods are much larger, especially in our 174 Kitchen setting but they are very accessible.

· Fort Wayne- Contractor will need a JLG lift to access the fan for Canteen. Fan in Dietetics will require climbing stairs

Question: What is the frequency of this contract?

Answer: Two (2) Jobs = One (1) six (6) month cleaning and one (1) annual cleaning per year.

Question: Are there specific months or timeframes when cleaning must be performed?

Answer: May and October

Question: Whether all systems require both semi-annual and annual service, or if frequencies differ by location.

Answer:

· We require 2 cleanings a year. Semi-Annual and Annual Cleaning. This is usually done in the Spring and Fall. (May and October) We will need these cleanings done in the evening around certain times.

· Marion needs after 4pm for the Canteen and after (getting Dietetics hours I will fill this in when I hear back)

· Fort Wayne needs after 2:30pm for the Canteen and after 4:30pm, after the kitchen closes.

Question: Are photos, drawings, or system dimensions available for the exhaust systems?

Answer: See Attachments Question: What types of hoods are installed?

Answer:

· Marion- Canteen are Gaylord hoods and our 174 kitchen is Avtec hoods. Mushroom type hoods on the roof and rectangle hoods in the space.

· Fort Wayne- See attached photos Question: How many filters are included in the scope of work?

Answer: None at either campus

Question: Will a site visit be conducted, and how should it be coordinated?

Answer: Yes – See below:

· Marion- January 14, 2026 @ 9:00 AM Building 52 POC: Kylee Baker, Michael Turner and Matthew Hawkins

· Fort Wayne- January 15, 2026 @ 9:00 AM Building 2 POC: Fred Peek and Michael Foster Question: Will the proposal due date be extended after RFI responses are issued?

Answer: The due date is shown in box #11 of this document.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all needed labor, materials, equipment, and supervision for the cleaning of the Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Marion Campus located at 1700 E 38th, Marion, IN 46953.

Contract Period: Base POP Begin: 02-02-2026 POP End: 02-01-2027 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial

Contractor shall provide all needed labor, materials, equipment, and supervision for the cleaning of the Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Marion Campus located at 1700 E 38th, Marion, IN 46953.

Contract Period: Option 1 POP Begin: 02-02-2027 POP End: 02-01-2028

Contractor shall provide all needed labor, materials, equipment, and supervision for the cleaning of the Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Marion Campus located at 1700 E 38th, Marion, IN 46953.

Contract Period: Option 2 POP Begin: 02-02-2028 POP End: 02-01-2029

Contractor shall provide all needed labor, materials, equipment, and supervision for the cleaning of the Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Marion Campus located at 1700 E 38th, Marion, IN 46953.

Contract Period: Option 3 POP Begin: 02-02-2029 POP End: 02-01-2030

Contractor shall provide all needed labor, materials, equipment, and supervision for the cleaning of the Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Marion Campus located at 1700 E 38th, Marion, IN 46953.

Contract Period: Option 4 POP Begin: 02-02-2030 POP End: 02-01-2031

See attached document: IMG_0446.

See attached document: IMG_0448.

See attached document: IMG_0447.

See attached document: IMG_0449.

See attached document: IMG_0452.

See attached document: IMG_0450.

See attached document: IMG_0451.

See attached document: marion1.

See attached document: marion2.

See attached document: marion3.

See attached document: marion4.

See attached document: marion5.

See attached document: marion6.

VANIHCS Hood Cleaning