36C25026Q0002 0001.docx

36C25026Q0002 0001

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 583-26-1-669-0001 None Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 To all Offerors/Bidders

36C25026Q0002 07-11-2025

X X X 583-3660162-669-854100-2543 010055590 X One (1) The purpose of this amendment is to address contractor questions and to correct B.1 Contract Administration Data. B.1.3 is corrected on page four (4) of this amendment. B.5 Statement of Work (SOW) has been amended to reflect information from answers to contractor questions and is attached starting on page six (6).

The date and hour for receipt of offers remains unchanged.

All other terms and conditions remain in full force and effect.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

Contractor Questions

1. Do the services include semi-annual battery testing?

· No

2. Is the tamper/flow inspection a full sprinkler inspection or is it just testing the fire alarm monitor module? If full sprinkler, can we get number of wet/dry risers?

· Testing is only of the alarm module

3. Can the elevator recall, and AHU shut down be performed during normal business hours?

· No, this will need to be completed after normal business hours.

4. Is a technician required to be at the panel during the duration of the inspection?

· Yes.

5. Is smoke sensitivity part of these services? If so, what year is it due?

· No, smoke sensitivity is not part of these services.

6. Are there device counts for the existing fire alarm system to estimate the number of devices onsite?

a. Tamper Switches - 149

b. Manual initiating devices - 244

c. Smoke Detectors - 821

d. Heat Detectors - 20

e. Duct Detectors - 142

f. Strobes/ Sirens/Bells/ Horns - 694

7. Will any drawings showing the location of the fire alarm devices be provided for bidding purposes?

· Drawings are not available at this time. Please refer to device counts in question 6.

8. Will any 3, 5, or 6 year inspection requirements going to be required during the length of this contract? If so, which ones and when are they due?

- No.

9. When are the next inspections due?

a. Annual – December 2025

b. Semi-annual – June 2026

10. Do Joint Commission requirements apply?

- Yes Joint Commission requirements apply.

11. The SOW mentions phone line test:

a. Are all panels on phone lines, or are there any cell devices?

– Only the two lines from our facility to the monitoring company

b. What frequency are monitoring reports required?

– Annually, Semi-Annually, or on request at any time of the year

c. What is the preferred method of monitoring report delivery?

– PDF emailed to the COR.

12. Section 3.5 of the SOW mentions NICET certification; what level is the requirement? – Level two or level three NICET certification is required.

13. The SOW excludes the following – please confirm if these will be a part of the requirements for this contract:

a. Fire Doors

– Yes (Electronic Releasing Devices Only) fire doors are included.

b. Fire Extinguishers

- No, not included.

c. Fire Pump(s)

– Notification testing from alarm portion only

d. Kitchen Hoods

– Notification testing from alarm portion only

14. Will there be an option to quote deficiencies when identified?

· No.

15. Are there currently any:

a. Deficiencies

- No

b. System troubles

- No

c. Construction projects that would affect the inspections

– No

16. What are the makes/models of the panels?

– We have a Siemens XLS system at the VAMC Main Campus and a Honeywell Silent Night and Siemens system at Veterans House on Cold Springs Road.

17. Will there be a site visit?

· No there will be no site visit at this time.

18. Does the VA require web-based documentation of inspection results through barcode/QR code scanning and digitally inputting results into a database such as Building Reports? Or are electronic copies of standard NFPA reports acceptable?"

· Electronic copies of standard NFPA reports are acceptable.

CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Courtney Seevers Courtney.Seevers@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 Contracting Officer Kristina L. Peart Kristina.Peart@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor, MI 48106

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer – System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears:

c. Other: [ X ] Monthly to: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. Late Quote Submission: Late submissions may not be considered.

6. SUBMISSION OF OFFER:

3.) The Price/Cost Schedule, Section B 4.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable 5.) 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction 6.) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

7.) Quote Format and Structure - To provide a basis for sound evaluation by the Government, Quoters must submit a complete quote. The information provided shall be concise, factual, complete, and demonstrate the Quoter's capacity and capability to satisfactorily perform the requirements outlined in the solicitation. Quotes will be considered only from Quoters that are regularly established in the business and in the judgment of the Government, are deemed financially responsible and able to show evidence of appropriate experience.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. By submission of an offer, the offeror acknowledges the requirement that at the time of offer submission the offeror shall be certified and listed in the SBA certification database located at https://veterans.certify.sba.gov/. This is in accordance with VAAR 852.219-73(b)(1) “offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered” and in accordance with VAAR 852.219-73(c) which further states that “pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract.” For a SDVOSB set-aside procurement, if the offeror is not certified and listed on the SBA certification database at the time of offer submission as set forth in the VAAR, the offeror will be removed from further consideration for award.

d. Simplified Acquisition Procedures of FAR Part 12 and 13 are being used to conduct this procurement.

e. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

1.0 SCOPE

The contractor shall provide all labor, materials, tools, equipment, and supervision to inspect, test, certify, and monitor the Siemens XLSV Fire Alarm System at the Richard L. Roudebush Veterans Affairs Medical Center (RLRVAMC) and the Honeywell Silent Knight system at the Veterans House. Services shall be performed in accordance with National Fire Protection (NFPA) 72, Original Equipment Manufacturer (OEM) specifications, and all applicable Veterans Affairs (VA), federal, state, and local regulations.

2.0 APPLICABLE STANDARDS

· NFPA 72: National Fire Alarm and Signaling Code

· NFPA 70: National Electric Code

· VA Master Specification Section 28 31 00

· VA Handbook 0730 and VA Directive 0055

· Occupational Safety and Health Administration (OSHA) Standards

· The Joint Commission Standards

3.0 PERFORMANCE REQUIREMENTS

3.1 Annual Inspection and Testing – Due in December yearly

· Functional testing of all initiating devices, notification appliances, fire panels, and interlocks

· Testing of duct detectors, tamper/flow switches, and relays (must be completed after normal business hours)

· Load testing of batteries and uninterrupted power supply (UPS) systems

· Elevator recall, door holder, damper release verification (must be completed after normal business hours)

· Electronic Releasing Devices on fire and smoke doors

· Notification testing from alarm portion only on fire pumps and kitchen hoods

· Documentation of results using Contracting Officer Representative (COR) approved format

3.2 Semi-Annual Services – Due in June yearly

· Visual inspection of devices

· Tamper and flow switch functional testing with pressure documentation

3.3 Fire Alarm Monitoring

· 24/7 Underwriters Laboratory (UL) listed central station monitoring service

· Daily phone line test documentation

· Two phone lines from the VAMC to the monitoring company

· Annual transmission testing between both locations

· Monitoring reports shall be required annually, semi-annually, or on request at any time of the year.

3.4 Documentation

· Contents: All documentation shall include the following:

· Activity

· Date

· Inventory of devices, equipment, or other items

· Frequency

· Contact information of the person performing the activity

· NFPA standard referenced

· Activity results

· Format: Forms shall meet the following criteria:

· All similar devices shall be grouped together by type and location.

· Each applicable device shall have a pass or fail indication.

· For water flow switches, the documentation shall include static pressure, residual pressure, and time to alarm.

· Submission: Documentation shall be provided within fourteen (14) days of completion of the test. Results shall be submitted to the COR within fourteen (14) days of the completion of service. Reports shall be sent to COR in PDF format via email.

3.5 Device Counts

· Tamper Switches - 149

· Manual initiating devices - 244

· Smoke Detectors - 821

· Heat Detectors - 20

· Duct Detectors - 142

· Strobes/ Sirens/Bells/ Horns - 694

3.6 Personnel Qualifications

The contractor's personnel shall be certified and trained in fire alarm systems, possessing relevant certifications such as the National Institute for Certification in Engineering Technologies (NICET) levels two (2) or three (3) in Fire Alarm Systems or an equivalent certification. Technicians shall have substantial experience, specifically with the Siemens XLSV and Honeywell Silent Knight fire alarm systems, and a thorough understanding of NFPA 72: National Fire Alarm and Signaling Code. The contractor shall ensure continuous training and recertification of their technicians to stay updated with the latest advancements in fire alarm technology.

4.0 HOURS OF WORK

· Routine work: Monday through Friday, 8:00 a.m. to 4:30 p.m.

· Disruptive testing (e.g., alarms, devices with secondary functions) shall be completed after normal business hours. All work outside of normal business hours shall be coordinated with and approved by the COR.

· No work on Federal holidays unless approved by COR

· The ten holidays observed by the Federal Government are New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Dat, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

5.0 PLACE OF PERFORMANCE

· Richard L. Roudebush VA Medical Center: Located at 1481 W. 10th Street, Indianapolis, IN 46202. This includes the following buildings: 1, 5, T6, 19, 21, 22, 23, and the employee parking garage.

· Cold Springs Road Campus: Located at 2669 Cold Springs Road, Indianapolis, IN 46202. This campus includes the following buildings: 7, 9, 42, and 43.

6.0 SECURITY REQUIREMENTS

· All contractor personnel shall wear VA-issued or contractor-supplied photo ID and uniforms

· Compliance with VA security and access requirements

· Smoking, weapons, and contraband are prohibited

· The C&A requirements do not apply; a Security Accreditation Package is not required

7.0 DELIVERABLES

· Annual and semi-annual test reports

· Monitoring signal reports

· Deficiency list with recommendations

8.0 PERFORMANCE MONITORING

· The government reserves the right to inspect services at any time

· Failure to meet contract terms may result in re-performance or corrective actions

9.0 GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI)

The contractor shall provide all equipment, tools, materials, vehicles, and personnel necessary to perform the services described. Government property shall not be used.

10.0 COR AUTHORITY

The COR is authorized to monitor all technical aspects of the contract. The COR shall not make any changes to the terms and conditions of the contract. Any changes shall be authorized via written modification by the Contracting Officer.

RLRVAMC Fire Alarm Testing/Monitoring