Justification and Approval .pdf

This is a Justification and Approval (J&A) document for other than full and open competition issued by the Department of Veterans Affairs for a sole-source acquisition.

The contracting activity is the VA Network Contracting Office (NCO) 10 in Kettering, Ohio, supporting the VA Health Care System at the Dayton Medical Center (Acquisition Plan Action ID: 36C250-26-AP-2534). The agency requires a Rauland Responder Nurse Call V System to replace an outdated Rauland Responder Nurse Call IV System across multiple hospital buildings and floors. The current system has reached end-of-life, replacement parts are unavailable, and two recent critical incidents have compromised patient safety—one involving failed call routing and another involving a disconnected call-light device that prevented staff notification of a patient emergency. The estimated contract value is redacted. The acquisition is being pursued on an unrestricted basis using the "Unusual and Compelling Urgency" authority per 41 USC §3304(a)(2).

The sole source is Government Marketing and Procurement (GMP), LLC, an SDVOSB, as market research identified GMP as the only authorized Vocera dealer capable of providing the complete integrated solution including the Rauland Responder 5 platform, Vocera software integration, and Hillrom bed connectivity. A Governmentwide Point of Entry notice will publicize the intended award to allow other sources to submit capability statements. The VA conducted extensive market research on June 1, 2026, issuing a Sources Sought notice (36C25026Q0611) that received five contractor responses, with only GMP meeting all technical criteria. The Contracting Officer will determine fair and reasonable pricing using historical data, independent Government estimates, and comparison pricing. All required approvals have been obtained, including certification from the Contracting Officer, Acting Division Chief, Acting Director of Contracting, and Executive Director of Regional Procurement Office Central.