36C25025R0068_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C25025R0068 X 05-21-2025 539-25-4-6074-0002 539-24-500 NCO 10 Contracting Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Luke A. Turner Contracting Officer luke.turner@va.gov No physical offers will be accepted.

Luke Turner 513-559-3712 Project No. 539-24-500 – Cincinanti Job Order Contract (JOC).

The Cincinnati Veterans Affairs Medical Center (VAMC) needs expedited procurement capabilities to provide simplified non-complex, general construction services for the lower dollar value construction projects, maintenance, alterations, and repair of buildings, structures, or other real property.

There will be no site visit associated with this procurement. Site visits will be made available for projects at the Task Order (TO) level.

NAICS Code No. 236220, with a size standard of $45.0 Million.

TO BE ELIGIBLE FOR AWARD, ALL OFFERORS MUST COMPLY WITH THE

FOLLOWING:

1) - Be a certified SDVOSB/VOSB listed in the SBA certification database at: https://veterans.certify.sba.gov/ at the time of submission of the offer and at the time of contract award.

2) - Submit the completed, signed certification at VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with the offer. The clause is located in the General Conditions section of the solicitation. The Government will not consider offers for award from offerors that do not provide the certification with their offer and all such responses will be deemed ineligible for evaluation and award.

(PER TO)

(PER TO)

X X 52.211-10 X

(PER TO)

10:00

EDT

06-25-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b.

SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule:

Tax I.D.:

UEI:

Email Address:

539-3650162-6074-854200-3223 23NRNR001

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

PRICE SCHEDULE

ID/IQ Pricing:

Contract Coefficient – Normal Working Hours _____________ Contract Coefficient – Other than Normal Working Hours ________________

Guaranteed Minimum:

The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The guaranteed minimum is $25,000.00.

Contract Maximum:

The maximum total contract amount, or ceiling amount, shall not exceed $30,000,000.00 over the life of the contract.

ORDERING PROCEDURES

When requirements are identified as suitable to be procured under the Job Order Contract (JOC), the contracting office will send a Job Order Proposal Request (JOPR) to the JOC holder. The request will come over on the SF 1442, in FAR 15 VA construction solicitation format with the below information at a minimum:

· JOC Number,

· JOPR Number,

· 2237/Purchase Request Number,

· Project Number and Name,

· Project Description (SOW/Drawings/Specs/etc.),

· Magnitude of Construction,

· Period of Performance,

· Allow for a site visit to be scheduled if needed,

· VAAR 852.219-75 VA Notice of Limitations On Subcontracting—Certificate Of Compliance for Services and Construction (Jan 2023) (Deviation) for signature,

· All applicable regulatory and policy items in addition to the parent contract,

· Information for bid guarantee/bonds, and

· The JOPR due date (at least 10 days after being sent).

The contractor shall provide the proposal as soon as capable, but before the cited deadline. The proposal shall include enough information to address fair and reasonable pricing, within the contract’s coefficient for the related work and the current RSMeans pricing data.

Page 1 of Page 1 of

STATEMENT OF WORK

A. DESCRIPTION OF REQUIREMENT

The Cincinnati Veterans Affairs Medical Center (VAMC) is in need of expedited procurement capabilities to provide simplified non-complex, general construction services for the lower dollar value construction projects, maintenance, alterations, and repair of buildings, structures, or other real property projects.

B. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

C. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER:

Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

D. PRICING:

UNIT PRICE BOOK (UPB): The most recent versions of RS Means cost estimating data will serve as the UPB for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. Any of the R.S. Means UPB’s could be used in the generation of the government estimates, the specific task order will list which UPB’s are utilized. It is expected that the contractor will use the same UPB’s, but in the event that the contractor has reason to believe a different UPB should be utilized, any line items associated with that UPB must be spelled out in their answer to the Request For Proposal (RFP).

If the government specifies an item, which meets both the RS Means line-item description and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the RS Means cost.

UNIT PRICE SOFTWARE: Estimates shall be computed using Unit Type, Standard Union Labor, MasterFormat 2018 and U S Standard measurement.

Means Cost Works pricing is updated on an annual and quarterly basis, The contractor shall use the Means Cost Works established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

Working in an Occupied Hospital shall not be added to the RS Means Cost breakdown as a Labor Adjustment Factor. Any cost associated with these factors may be included into the coefficient rate.

LINE-ITEM UNIT PRICES AND QUANTITIES: The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line-item unit cost. Use location of the facility where work is to be completed for all RS Means pricing.

COEFFICIENT/WAGE DETERMINATION: The purpose of applying the coefficient(s) to direct costs, national average bare costs as obtained from the Unit Price Book, and/or negotiated bare costs of non- Unit Price Book (non-pre-priced) items, is to compensate the Contractor for all indirect costs and profit for performance.

After the first year of the IDIQ contract and each year after, the contracting officer will incorporate a new wage determination into the contract and the most current update of R.S. Means pricing*. The contractor will use the updated R.S. Means Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) will remain unchanged throughout the life of the contract and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination. (*Note: Since award will be made prior to January 1st, the most current RS Means pricing will be utilized from date of award to January 1, 2024. Annual updates will occur on a yearly basis thereafter, IAW with RS Means updates, not from the anniversary date of the awarded contract.)

The bidder’s/contractor’s coefficients (in percentage format, no more than 3 decimal places) shall contain any/all applicable profit and burden costs such as, but not limited to, bond premiums; insurance; compliance with environmental and safety laws/regulations, taxes, overhead, general and administrative expense and any/all other associated indirect costs required to perform the work. IDIQ unit prices are for materials in place (FOB Destination) and, unless otherwise specified, include materials, labor and equipment.

The government expects reasonable coefficients to accomplish the resulting task orders. Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost. (reference attachment #9).

Task order prices will be based on negotiated quantities times the total of the current established prices in the R.S. Means database bare cost column (which means no markup for overhead and profit (O&P)) times the current City Cost Index (weighted average percentage) for the VA facility location. After the City Index has been applied, his amount will then be multiplied by the coefficient proposed for the applicable category. Any non-priced items will then be added on to the total to arrive at the total task price for a unit of work. Example: Pricing will be determined at the task order level as follows:

Total amount of RS Means items x City index x Coefficient + any non-priced (R.S. Means) items = total task order price.

The categories of pricing coefficient(s) in this contract are based on a combination of normal working hours and other than normal working hours. If a task order includes work that has more than one pricing coefficient category, the work will be weighted, and the applicable coefficient applied to its portion of the direct costs.

The bidder must include a coefficient cost for work to be performed during standard and premium working hours; the appropriate coefficient will be applied to each task order issued under the contract.

LINE-ITEM UNIT PRICES: Unit prices include consideration of direct material, labor, and equipment costs, but do not include indirect costs and profit. Indirect costs and profit are in the coefficients.

NON-PREPRICED ITEMS: Items of work not covered by RS Means Software, but within its scope, may be negotiated by the Contracting Officer. Added items of work shall be incorporated into and made a part of the task order in accordance with VAAR 852.236-88 Changes and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non-prepriced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order proposals must be supported with verifiable documentation and quotes from at least three sources.

E. SPECIFICATIONS

Technical Specifications: Specifications for task orders shall be interpreted as follows: All labor, material, equipment, spare parts, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

Work shall be accomplished consistent with standards criteria, products and execution methods set forth in the ‘VA MASTER CONSTRUCTION SPECIFICATIONS’ as defined in https://cfm.va.gov/til/spec.asp and more fully defined within each Task Order. Task orders may contain only a simplified SOW and sketches.

DEMOLITION:

Demolition prices in RS Means covers the cost of removal and disposal of items. Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the RS Means task. Unit prices for demolition exclude costs for hauling.

PERSONNEL:

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order. All employees that interface with customers shall be able to speak and understand the English language.

IDENTIFICATION:

The Contractor shall ensure each employee obtains an identification badge. Each employee shall follow established facility procedures for displaying the identification badge while within the boundaries of the medical centers. The Contractor shall provide personnel to complete all badging documentation and forms to obtain badges for all Contractor and Subcontractor personnel.

TRAINING:

The Department of Veterans Affairs (VA) must comply with all applicable privacy and confidentiality statutes and regulations. This will necessitate all contractor personnel be trained annually on privacy requirements. For contractor and subcontractor personnel that do not require access to VA computer system or direct access or use to VA “sensitive information” this requirement shall be met by one-on-one training coordinated by the Contracting Officer’s Representative. The training should take a maximum of 30 minutes to review and will require each individual to sign the documentation of training. This requirement will be met by all personnel of the contractor and any subcontractor on the awarded contract prior to commencing work on the project. Safety Training: All construction workers shall have the OSHA 10-hour Construction Safety Outreach course and any necessary safety training to be able to identify hazards within their work environment.

F. PROJECT MANAGER

The Contractor shall identify a Project Manager with a minimum of three (3) years’ experience supervising construction projects similar to those required by this contract (i.e. more than 100 projects working simultaneously).

The Project Manager or his alternate shall be physically present at the on-site project office during specified work hours, except on federal Government holidays, as designated in the statement of work issued with each individual task order. The Project Manager or alternate shall be on-site when work is being performed outside of normal working hours or during absences such as illness, vacation, etc. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

The Project Manager, and any individual designated to act for him/her, shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The Project Manager shall have check writing authority for payment of subcontractor invoices. The Project Manager, and any alternate, shall be able to understand, speak, read, and write the English language fluently.

G. QUALITY CONTROL MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER)

The Contractor shall provide a Quality Control Manager (QCM) experienced in managing and inspecting construction projects. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate. The QCM shall be physically present at the project office, except on Federal Government holidays (see list below), as designated in the statement of work issued with each individual task order. The QCM shall have authority to act for the Contractor in all quality control matters.

H. FEDERAL GOVERNMENT HOLIDAYS:

· January 1st – New Years Day

· 3rd Monday in January – Martin Luther King, Jr.

· 3rd Monday in February – Presidents Day

· Last Monday in May - Memorial Day

· June 19th - Juneteenth

· July 4th- Independence Day

· 1st Monday in September – Labor Day

· 2nd Monday in October – Columbus Day

· November 11th - Veterans Day

· 4th Thursday in November - Thanksgiving Day

· December 25th - Christmas Day

I. SAFETY MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER OR QUALITY CONTROL MANAGER):

The Contractor shall designate a Safety Manager who will visit project sites and who will be responsible for safety compliance. This individual shall have authority to act for the Contractor in all safety matters. The Safety Manager shall have a four-year safety degree and five years of experience or ten years of experience as a safety and health professional in the construction industry. The Safety Manager shall present a copy of 30-hour OSHA Construction Safety training certificate.

J. SECURITY REQUIREMENTS:

The Contractor shall comply with security regulations mandated by the VA Police and/or the agency occupying the space where work is performed, including any necessary security clearances.

a. SITE SECURITY - The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

b. PARKING - No contractor parking is permitted on VA property.

c. STORAGE - Space is not provided by the VA outside the construction site for materials and personnel.

d. OPERATIONS - The VA Canteen is open to the public and accessible to the contractors.

K. CONTRACTOR KEY CONTROL:

The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

Any lock provided by the contractor for temporary security issues shall be compatible with the VA keying system as approved by the COR.

L. FIRE PREVENTION AND PROTECTION

The Contractor shall comply with all fire prevention measures prescribed by the medical center. A Hot Work Permit or Flame Permit, as applicable, shall be obtained by the Contractor prior to performing any work requiring open flame devices in, on, or within 25 feet of buildings.

Open flame devices include, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment. The Contractor shall be liable for any fire damage to Government property attributable to negligence.

M. DISPOSAL OF EQUIPMENT, SCRAP MATERIALS, AND DEBRIS

1. TURN-IN ITEMS

Any item to be turned over to the Government will be specifically identified in the scope of work for the individual task order. The Contractor shall deliver items over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled.

2. DISPOSAL METHODS

All Government property items and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from the facility and shall not be stored at the job site.

3. DISPOSAL OF HAZARDOUS MATERIALS

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities.

4. ASBESTOS REMOVAL

Asbestos containing materials shall be removed and disposed of by a certified asbestos removal contractor and in accordance with VA specifications, state, and local requirements.

N. ENVIRONMENTAL COMPLIANCE

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements.

As requirements for task order performance under the terms of this contract are identified by the VA, the CO will send the Contractor a request for proposal (RFP). The RFP will identify the existing requirement to include the estimated period of performance. Requirements will be based on designs provided by the Government and will consist of engineering drawings and/or sketches and specifications as applicable for the magnitude of work to be completed.

O. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to commence work under this contract within ten (10) calendar days after the date the Contractor receives the Notice to Proceed for each task order.

The Contractor shall deliver all project submittals to the COR as agreed during the preconstruction conference or the pre-work meeting for each task order.

P. COMPLETION OF TASK ORDERS

The Contractor shall prosecute work for task orders and complete all tasks including punch list items and final cleanup of the premises as required in the performance period of each task order.

Q. CONTRACTOR QUALITY CONTROL

The Contractor shall establish and maintain an effective quality control system. The system shall consist of plans, procedures, and an organization to ensure quality of performance and compliance with contract requirements.

R. QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan (QCP) within the number of days determined at the pre-construction conference. At a minimum, the QCP shall include:

a) A description of the quality control organization including a chart showing lines of authority.

b) The name, qualifications, duties, responsibilities, and authorities of each person assigned quality control function.

c) Procedures for reviewing and verifying submittals including subcontractor submittals.

d) Procedures for tracking construction deficiencies from identification through acceptable corrective action.

A matrix that indicates: (a) items that will be inspected, (b) requiring contract paragraph, (c) performance standard, and (d) method of surveillance.

S. CONTRACTOR SAFETY PLAN

The Contractor shall establish and maintain an effective safety program. The program shall consist of plans, procedures, and an organization to ensure compliance with codes, standards, and safety practices. The Contractor shall be responsible for planning, organizing, implementing and managing a safety program that complies with regulatory directives; accident prevention and control; safety education and promotion; accident investigation, analysis, and reporting; and coordination in support of occupational health and sanitation.

The Contractor shall develop a Safety Plan explaining how requirements of the Occupational Safety and Health Administration (OSHA), EM-385-1-1, and other applicable regulations will be met. The plan shall include specific safety requirements, such as lockout/tagout procedures, wearing hardhats, use of ground fault interrupters, etc. The Contractor shall submit a Safety Plan within the number of days determined at the pre-construction conference or pre-work meeting.

T. AS-BUILT DRAWINGS

a) GENERAL During the progress of each task order, the Contractor shall keep a red-line record at the job site of all changes and corrections from the layouts shown on the drawings. The as-built drawings shall be a record of the construction as installed and completed by the Contractor. They shall include all information shown on the contract set of drawings and a record of all deviations, modifications, or changes from those drawings, however minor, which were incorporated in the work, all additional work not appearing on the contract drawings, and all changes which are made after final inspection of the contract work. In the event the Contractor accomplishes additional work which changes the as-built conditions of the facility after submission of the as-built drawings, the Contractor shall furnish revised and/or additional drawings as required to depict as-built conditions. The requirements for these additional drawings will be the same as for the as-built drawings included in the original submittal.

b) REDLINE AS-BUILT DRAWINGS The Contractor shall have on his staff, personnel to mark up a set of paper copy construction drawings to show the as-built conditions. These as-built marked copies shall be kept current and available on the job site at all times. All changes from the contract plans which are made in the work or additional information which might be uncovered in the course of construction shall be accurately and neatly recorded, as the events occur, by means of details and notes. The Contractor shall call attention to entries by redlining areas affected. The red line as-built will be jointly inspected for accuracy and completeness by the COR and a responsible representative of the Contractor prior to submittal of each request for payment. The CO’s approval of the current status of the as-built drawings shall be a prerequisite to the CO's approval of request for progress payment and request for final payment under the contract. The drawings shall, as a minimum, show the following information:

a. The location and description of any utility lines or other installations of any kind or description known to exist within the construction area. The location includes dimensions to permanent features.

b. The location and dimensions of any changes within the building or structures.

c. Correct grade or alignment of roads, structures, or utilities if any changes were made from contract plans.

d. Changes in details of design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor including but not limited to fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.

e. All changes or modifications which result from the final inspection.

f. Options: Where contract drawings or specifications allow options, only the option selected for construction shall be shown on the as-built drawings.

c) AS-BUILT SUBMITTALS Upon completion of the task order, the Contractor shall furnish one set of completed as-built drawings to the COR in the form of AutoCAD and Revit on disks using the latest release software compatible with Government systems. The cost of these drawings shall be part of the Contractor’s coefficient. These drawings shall show all changes and revisions made up to the time the work was completed and accepted. Changes must be reflected on all sheets affected by the change. If the Contractor fails to maintain the as-built drawings as required here-in, the CO will withhold the final payment until the drawings have been provided to and accepted by the Government.

d) AS-BUILTS FOR SKETCHES For task orders that are accomplished by sketches, red-line as-builts will generally be accepted rather than AutoCAD and Revit drawings. If electronic drawings are needed, the Government will request final configuration drawings in the scope of work.

U. ABBREVIATIONS

Page 1 of Page 1 of BF: Board Feet CF: Cubic Feet CSF: 100 Square Feet COR: Contracting Officer Representative CY: Cubic Yard EA: Each HLF: Horizontal Linear Feet LF: Linear Feet MLF: 1000 Linear Feet OPN: Door or Window Opening PR: Pair SF: Square Feet SY: Square Yard UPB: Unit Price Book VLF: Vertical Linear Feet

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IMPORTANT OFFEROR INFORMATION

PROPOSAL SUBMISSION: This solicitation is a Request for Proposal (RFP) and will utilize source selection procedures IAW with FAR Part 15, Contracting by Negotiation. Please review the evaluation criteria section applicable to this request.

All proposals will be submitted to the point of contact identified on page one, box eight of the SF 1442. Any proposal received after the date and time identified on page one, box 13, of the SF 1442 will be reviewed pursuant to FAR 52.215-1 and will be rejected unless one of the exceptions applies. Proposals must include the following items to be considered for award. Failure to submit these items with your proposal response will result in your proposal being rejected:

· Completed and Signed SF 1442 (wet/manual signatures only),

· Acknowledgement of all Amendments,

· Technical Proposal,

· Past Performance Submission,

· Completed Price Schedule,

· Completed and Signed VAAR 852.219-75 - VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)., and

· Complete and submit all representation and certification clause/provisions applicable to this procurement and your business status.

PROJECT INFORMATION

PROJECT NUMBER: 539-24-500 – Cincinnati Job Order Contract (JOC).

PROJECT LOCATION:

Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220-2637

TYPE CONSTRUCTION: Commercial & Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45.0 Million PERIOD OF PERFORMANCE: To be Determined by Task Order WAGE DETERMINATION: Department of Labor General Decision Number OH20250082 is included as an attachment this solicitation and is applicable to the base ordering period of the resultant contract. After that period has passed (12-months), the contract holder will be responsible for obtaining and abiding by the current wage determination at start of each ordering period. Wage determinations are available at: SAM.gov | Wage Determinations REQUESTS FOR INFORMATION (RFI): The RFI process to follow will be used as needed by task order. To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, The JOC holder should submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to the primary POC for that project. The subject line of the email must read ‘RFI – 36C25025R0068’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). Deadline for submission of RFIs will depend on the project timelines. No questions will be answered after this date unless determined to be in the best interest of the Government, as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

THIS SOLICITATION IS A 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS CONCERNS.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102 (a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a proposal is received and offeror is not registered as required, the offer will be considered unacceptable and ineligible for award.

SYSTEM UPDATES MAY LAG POLICY UPDATES. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: https://www.dol.gov/agencies/vets/programs/vets4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. See FAR provision 52.204-8, Annual Representations and Certifications (MAY 2024) under the Representations and Certifications Section and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions Section.

BONDING INFORMATION (This section applies to future task orders under the contract) BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS (Task Order Level): All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS (Task Order Level): Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

VHA DIRECTIVE 1192.01: The Construction Contractors’ representatives performing construction activities on the Cincinnati VA Medical Center (VAMC) must validate that the following additional requirements are in place before starting construction activities on campus: Annual influenza shot is required for all staff performing work on campus.

*Seasonal influenza with Vaccines (VHA Directive 1192.01) PAYMENT FOR MATERIALS STORED OFF-SITE (Task Order Level): Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) (Task Order Level)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of…